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# System prepended metadata

title: Email an Sprint-Teilnehmer

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# Email an Sprint-Teilnehmer


Dear UQ members,

we are excited about our first Scrum sprint and we would like to share the details.

Please check and potentially update the [availability poll](https://terminplaner4.dfn.de/V1KVK4TecJZycwr4), so that we know how many people will join the sprint. If you haven't signed up yet, please feel free to do so. All Helmholtz UQ PhD students should join the sprint and all others are invited.

**Schedule**  
- Day 1: Sprint Planning  
29.05.2020 09:00 - 12:00, [Zoom](https://us02web.zoom.us/j/86001246083?pwd=ZHdPTXg1VHFHVkRTTVU1OHA5WWlXdz09)
- Day 2-4: Sprint
02.06.- 04.06.2020 (all day, daily Scrum at 09:00), [Zoom](https://us02web.zoom.us/j/86001246083?pwd=ZHdPTXg1VHFHVkRTTVU1OHA5WWlXdz09)
- Day 5: Sprint Review + Retrospective  
05.06.2020 (all day, starting at 09:00), [Zoom](https://us02web.zoom.us/j/86001246083?pwd=ZHdPTXg1VHFHVkRTTVU1OHA5WWlXdz09)


**Communication**  
- Mattermost: [UQ Website channel](https://mattermost.helmholtz-uq.de/helmholtz-uq/channels/uq-website)
- Zoom: [Link](https://us02web.zoom.us/j/86001246083?pwd=ZHdPTXg1VHFHVkRTTVU1OHA5WWlXdz09)  
Meeting ID: 860 0124 6083
Password: 643564
- UQ GitLab: [issue board](https://gitlab.helmholtz-uq.de/all/website-helmholtz-uq/-/boards) for user stories + progress


**How to prepare**  
- Install Git 
- Try to [render the website locally](https://gitlab.helmholtz-uq.de/all/website-helmholtz-uq#render-site-locally)
- Documentation on Jekyll: [devdocs.io/jekyll](https://devdocs.io/jekyll/), please DO NOT follow their installation instructions
- We will use Miro for the sprint planning. Please check if you can access the 
[Miro-Board](https://miro.com/welcomeonboard/qR08mJMcD2Gxo4p5kFlgC0A26P2hmDBMYmi7wKqxWNVoY4kALJquYBK1kziWQ8ls)

Please contact Samuel on Mattermost if you have any questions/issues here.


In general please do not hesitate to ask any questions or get the discussion started on Mattermost.

Looking forward to seeing you all on friday.

Best wishes,
Jonas, Samuel and Heidi


# Plan für uns

Day 1: 29.05.2020 09:00 - 12:00, Sprint Planning

- Welcome <Heidi>
- Present vision <Samuel>
- Intro to technical infrastructure (GitLab) + Jekyll <Samuel>
- Present user stories <Samuel>
    - Any user stories missing? 
- Build teams (1-2) by asking participants about their skill set <Jonas> 
each team should have at least 1 person who:
    - knows how to work with git / GitLab
    - can render the website locally
    - collects information for the content
- Decide which team tackles which user stories <Jonas>
- Move teams into breakout rooms <Heidi>
    - Plan how sprint will be done <Heidi + Jonas in respective rooms>
    

