---
# System prepended metadata

title: Deep Learning @ UGA Workshop Team Sync

---

# Deep Learning @ UGA Workshop Team Sync

## What you missed:
- ACM Tech Organization Collab Event
    - 8/25 @ 6 p.m., MLC 171
    - Content:
        - 5 min presentation
        - Networking hour: attendees can come and talk 
    - Logistics:
        - Who?
            - Who is available to present? Multiple people would be beneficial
                - Akhila and Bella
            - We need 2 sets of slides + a flyer: rotating for during networking hour, talking slides, and a general flyer for people to join. Who will make them?

- Panels
    - Research Panel
        - Definitely have it
        - When?
            - What date/time?
            - Does it *replace* another event (e.g. workshop)?
            - How many will we have?
            - Who?
                - How many panelists?
                - Do we have any panel demographics?
        - Collaborative Panels
            - ideas: Girls.code() - Women in Machine Learning, Data4Good
            - When?
                - Could fill space where we have less workshops
    - Sprints
        - These are common in tech conferences, and often are replacements for job interviews -- many people will find carreers by participating in sprints and working beside leaders in the industry.
        - We can run a scikit-learn sprint.
        - Great for engagement and for training potential members?
    - Guest Speakers
        - Have had a past DeLUG member who now works in industry reach out and offer to give a talk (could possibly just give a workshop)
        

- Workshops
    - Workshop team (Bella, Lauren, Albert) needs keycard access to rooms
    - Remote options
        - ideally upload videos to YouTube
            - record screen, audio
            - look into popular tutorial recording (do we want small video of presenter in corner?)
    - Content
        - Python Workshops
            - collaborate with Data4Good?
        - keep introductory workshops on basic machine learning content
            - collaborate intro to Python workshop with Data4Good
        - Mix in specialized workshops: okay with highlighting specific target audience (beginner/intermediate/advanced)
            - Scikit learn
            - Pytorch
            - NLP
        - deep learning
            - How much?
                - Numpy
                - Adapt math workshop into Jax? 
            - Developing
                - Meekail can train presenters
        - Discuss with Albert and Lauren on qualifications, reach out to them



---

### Need to be discussed
- Workshops
    - What kind? Series, episodic, guest speakers, etc
        - How often?
        - What day/time?: Tuesdays or Thursdays
        - Room arrangements? Backups?
            - Goal: room on ground floor of Boyd
        - Who's responsible for:
            - Content
            - Editing
            - Publishing (e.g. posting videos): Bella
            - Securing room (being the person to *open* the door): 
            - Lecturing/presenting


## Logistics
- Room assignment
- Time slot
- Schedule(!!)
- General programming/event plans
- Recruitment plan
- Funding


## Roles
Add your name. Roles will be discussed last and made based on duties that need to be performed.

- [name=Meekail]
- [name=Bella]
- [name=Albert]
- [name=Akhila]
- [name=Lauren]

#### Side Note on Updated Roles:
If you would like any of your info to be updated (or added) to the website message Bella with the updated info!

## 8/9 Meeting Minutes
- BIG DECISION
    - officially incorporate ML into curriculum
- Target Audience of the Year
    - Who's reached out: freshman and incoming masters students
- Workshops
    - Workshop team (Bella, Lauren, Albert) needs keycard access to rooms
    - Remote options
        - ideally upload videos to YouTube
            - record screen, audio
            - look into popular tutorial recording (do we want small video of presenter in corner?)
    - Content
        - Python Workshops
            - collaborate with Data4Good?
        - keep introductory workshops on basic machine learning content
            - collaborate intro to Python workshop with Data4Good
        - Mix in specialized workshops: okay with highlighting specific target audience (beginner/intermediate/advanced)
            - Scikit learn
            - Pytorch
            - NLP
        - deep learning
            - How much?
                - Numpy
                - Adapt math workshop into Jax? 
            - Developing
                - Meekail can train presenters
        - Discuss with Albert and Lauren on qualifications, reach out to them
- Panels
    - Research Panels
        - Tentative dates:
        - [**Action item**] Draft tentative list
            - Last year list in Google Drive, check who has graduated
            - HARSH deadline end of August, soft deadline next Monday
- Sprints
    - Meekail host Scikit learn sprint
    - Fall semester
- Guest Speaker
    - [**Action item**] Look into alum who reached out
- Logistics
    - Room assignments: aim for Boyd 2nd floor room
    - Time slot + schedule: defer, also keep 5:30 time
    - General programming/event plans
        - approved:
            - research panel
            - workshops
            - sprints
        - neutrally approved:
            - collaborative panel
            - guest speakers
    - Recruitment plan
        - start recruitment beginning of semester
        - include deadline for November 15 to reach out for following semester
        - Google form for exec registration in drive
    - Funding
        - We have no funding
        - Merch
            - T-shirt order form due fall
            - stickers
            - use new logo
            - [**Action item**] design tshirt and sticker, set deadline
    - PR
        - batch prepare all content (posters/content taglines) for semester *together*
        - (bi?)weekly newsletter
            - send to *our* listserv
        - Monthly update
            - Send to department listservs
        - Workflow Timeline:
            - Beginning of semester (after workshop team meeting): batch prepare all fliers and email content at beginning of semester
            - 1 week before email: send current draft of emails to private discord chat
            - 4 days after draft sent out: make edits and schedule email to go out on appropriate date


## 8/11 Meeting Minutes
- Keeping from old workshop series
    - numpy
    - intro to python
    - intro to neural networks
    - 

## Action Items
- [**Action item**] reach out to Data4Good about collaborating for Intro to Python Workshop
- [**Action item**] schedule follow-up meeting
- [**Action item**] Draft tentative list
- [**Action item**] Look into alum who reached out
- [**Action item**] design tshirt and sticker, set deadline

