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# Hypha Goal-setting exercises 2020 Q1 [TOC] ## Step 4 - Present and Agree * At a final meeting we used a [**spreadsheet**](https://docs.google.com/spreadsheets/d/1hMFS3IhzZOFQA-yjt7lFcoVO0Ry6erFEH7D1NswvDtA/edit#gid=230139147) to discuss and make minor adjustments ## Step 3 - Define Working Group Goals * Each working group took the goals below and (re)fashioned them into **OKRs** ### Business Planning * Build our engagement strategy (eg. brand, web presence, outreach) * Develop our leads and opportunities pipeline * Gain a better sense of work that people want to do (what opportunities should we go focus our energies on, gauge interest on different kinds of projects) * cross-cut with Infra WG * Assess our financial sustainability (as “capacity to endure”) by developing key metrics an initial projection * cross-cut with Finance WG * Shorten our lead-to-proposal time (i.e. the time it takes from identifying an opportunity to getting member buy-in in order to submit a proposal) ### Governance - Write by-laws - Draft initial by-laws [Q1] - Build to consensus on by-laws - Consult a lawyer over by-laws - Build [governance] relationships with "neighbours" - [This is one piece of a larger goal that came out of something in the Strategic Plan seems mostly BizDev] - Defined “Local Solidarity and Decentralized Neighbours” - Plan initial Annual General Meeting [Q1] - Pick date for AGM - Set agenda - Develop checklist of what is needed from working groups, e.g., - operations "implementation report" - year 2 financial plan - [stretch] Determine first training/development activity - [stretch] Develop peer interviewing protocol - Host AGM by year-end (June 30, 2020) [Q2] - Outcomes: - By-laws adopted - Upcoming directors/board elected - Have by-laws and a formal governance structure after AGM [Q2] - Build organization-wide understanding of governance [Q2] ### From Operations: - [Ops] Have a set of operating practices around organizational structure, roles, working groups, etc. ### Finance (proposed) - develop our financial budget, alignment on how to spend money, and develop projections - more shared alignment on how to spend money ### Infra (proposed) - Align/speak from a single voice on values. (there was a point that is now missing below?) ### Org-wide [maybe kick these to operations?] - feeling like an effective remote organization - more clarity on shared values around infrastructure - How do we do more publishing sort of? Have a public voice on the stuff we do - Sick work that we do and bring and share to each other - Set deadlines on tasks that relate to our objectives (each WG needs to go through tasks and do this) ### Proposed Metrics - Define metrics: - Are we hitting deadlines - Are we hitting financial projections - Are individual Members satisfied with their paid and unpaid work - Measure team paid:unpaid ratio - Measure individual paid:unpaid ratio ## Step 2 - Individual Brainstorming ### patcon - goals on revenue? client counts? (just seeing a goal of output portfolio after assumed clients) - feeling wary about spending too much energy on AGM if we don't yet have revenue/clients to celebrate - O: paid work / KR: # contracts, no matter how small. - O: more collab with others / KR: # partnerships. closing leads! - O: being friendly with other agencies / KR: cookies sent to competitors ### dc Agree: - AGM! - bylaws! - branding! Key actions: - "Develop robust leads and opportunities pipeline" in business plan - get customers! O: "Have new customers and future projects by Q1 end" - financial sustainability! O: "An understanding of our burn rate and financial sustainability projections" - have this feel less like a grind! O: "Feel good about the work that we accomplish and reduce perception of "overhead"" - Meet other co-ops :+1: patcon O: "Initate and/or relationships with other co-operatives" - Partner with another co-op! Q2? :+1: patcon O: "Establish a meaningful relationship with other co-operatives" - Write about ourselves like we're basasses Q2? O: "Formally disseminate/publish a summary of ourselves and where we are at!" ### bl - reflect on financial feasibility and market competitiveness of hypha - clockify better metrics - are we winning a reasonable amount of deals? are we investing time that lead to our revenue goals? - why do we not win some contracts? - revisit shared practices and process friction points and how to go about iterating on - revisit policy of partnerships ## Step 1 - Recap ### What we said during our Retreat Each working group must answer: (With emphasis on Business/Governance) * Define Scope (and Milestones) as well as Outputs * Describe how people are working * Decide how communication happens * Decide how people can participate ### Key actions identified in the business plan - Prepare for first AGM 2020Q1 - Pick date - Draft bylaws - First directors selected - Implement Engagement Strategy 2020Q1 - Develop brand lookbook - Re-launch website - Define “Local Solidarity and Decentralized Neighbours” - Profile and document first projects 2020Q2 - Portfolio of first projects on website ### Additional items to consider - Our mission talks about “learning and building technologies together” - Are we serving members aspirations towards learning and growing together? - What do members want to learn and how can we support those needs? - What technologies do we want to build? ### About OKR's (adapted from [Trello blog](https://blog.trello.com/okrs-set-achieve-track-trello) shared by patcon in chat) **OKR stands for Objectives and Key Results.** The Objectives tend to be the desired outcomes that you want, and the Key Results are the measurable ways you know you’re on track to reach them. An **Objective** helps answer the question, _“Where do I want to go?”_ A **Key Result** helps answer, _“How will I know I’m getting there?”_

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