# OSMF Board - Virtual Retreat Agenda

The following is a working schedule for the March 2020 OSMF Virtual Board Retreat. The event will be structured as two days of collaborative working sessions.

The following are some general guidelines regarding how we'll run the event:

* The agenda is malleable. Sessions will be proposed and moved around to accommodate requests by participants, as well as outcomes achieved and priorities identified. All break times are approximate.
* This is a "full focus" event: We request and encourage all participants to be fully present in sessions and discussions, rather than multi-tasking in other windows or devices on email etc. We invite participants to use the breaks to check in with external realities. We fully understand that non-meeting priorities such as family and household may require immediate attention at any point.
* Notes will be dynamically captured during sessions. We will be asking all present to help in capturing notes, so as to spread the work around evenly.

## Day 1 - Saturday 21 March 2020

**15.00 UTC Opening Session**

The meeting will be called to order with brief check-ins, along with overviews of the agenda, participation guidelines and meeting logistics.

**15.30 UTC Looking longer-term: Where we want to be in 1, 3, and 5 years**

The work of the retreat will begin by looking beyond the present time frame and projecting what the next 5 years could look like for OSM. Topics to be covered will include anticipated usage and user needs, demand for data, community growth and needs, technology and infrastructure, resources required to support scale and evolution, and both challenges and opportunities which will need to be addressed. A core goal of this visioning will be to establish shared perspective and context for subsequent deeper dives on many of these topics during the retreat.

**16.30 UTC Break**

**16.45 UTC OSM Global Community Cohesion, Growth and Direction**

Attention will turn to the OSM community and how the Foundation can best support all those who participate in and contribute to OSM. The objective will be to compare perspectives and prioritize the most pressing issues with regard to community cohesion and vitality, including appropriate goals and practices for positive growth, constructive relations between different parts of the community, communications, diversity, inclusion and broadening participation.

A primary objective of this and each working session on the agenda will be to capture decisions and action items to be both reported out and acted upon in later sessions and after the meeting.

**18.00 UTC Break**

**18.30 UTC Sustaining and fortifying OSM**

Building on conversations to this point, the group will do deeper work on what OSM and OSMF need to prioritize and achieve in order to be more fit for present and future purpose. Topics covered will likely include prioritizing and addressing infrastructure needs, assessing long-term vitality of the organization the potential need for paid staff, and keeping the technology and the data at the highest levels of quality and availability.

**19.45 UTC Break**

**20.00 UTC Taking stock of governance and identifying areas for improvement**

A final phase to Day 1 will address a range of outstanding governance issues, including data governance and policy issues including attribution, tiling policy, and license observance, as well as membership and governance at the community and Foundation levels.

**21.30 UTC Closing session**

The closing session will invite participants to weigh in on what has been most useful during the course of Day 1, and review their goals and priorities for the agenda of Day 2. An outcome of this review will be to generate a list of working session topics and associated goals for Day 2.

**22.00 UTC Adjourn Day 1**

## Day 2 - Sunday 22 March 2020

**15.00 UTC Opening Session**

The day will start with a summary of Day 1 outcomes and a Day 2 Agenda Overview.

**15.05 UTC Working Sessions I**

Working sessions will focus on doing deeper work on outcomes from Day 1 as well as topics not already addressed. Working session topics will be based on priorities identified at the close of Day 1.

**16.00 UTC Dialogue with OSM System Administrators**

OSM System Administrators will join the meeting to discuss priorities for infrastructure and administrating the OSM platform and database most effectively and sustainably. Equal focus will be placed on identifying how OSMF and OSM can better support the administrators in their work.

**17.30 UTC Break**

**17.45 UTC Working Sessions II**

Working sessions continue.

**19.15 UTC Break**

**19.30 UTC Working Sessions III**

Working sessions continue.

**21.00 UTC Mapping Where From Here**

The group will pause before the final session to take stock of the progress made to this point in the retreat and to inventory action items, next steps and other bridges to post-event collaboration and report-outs to the OSM Community.

**21.30 UTC Closing session**

Participants will summarize key outcomes from the event, and discuss next steps for continuing collaboration after the meeting.

**22.00 UTC Adjourn Meeting**