---
# System prepended metadata

title: Council Meeting Agendas
tags: [meetings]

---

# Council Meeting Agendas

Rotation for facilitating: Eric Holk, Jack (after getting a new computer)

<details>
    <summary>Meeting template</summary>

# Next (template, do not edit, copy and paste and add a date when scheduled)

- Check-in
- Record attendance in minutes
- Assign roles
  - Facilitator: 
- Regular procedure reminder
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/synchronous-meetings.md
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/meeting-observers.md
- Turn on recording
- Announcements
    - [Project Board](https://github.com/orgs/rust-lang/projects/55/views/1)
- Consent to agenda
- Agenda items
    - [NEW|OLD] Agenda Item 1 (*Champion's Name* **Time**: $N Minutes)
        - **Goal**:  
        - **Proposal**:  
        - **Previous discussion**:    
- Call for clarifications
- Turn off recording
- Minutes review
- Check-out

</details>

# 2024-09-27

- Check-in
- Record attendance in minutes
- Assign roles
  - Facilitator: 
- Regular procedure reminder
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/synchronous-meetings.md
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/meeting-observers.md
- Turn on recording
- Announcements
    - [Project Board](https://github.com/orgs/rust-lang/projects/55/views/1)
    - Welcome TC
    - (ehuss) Travel grant policy for approval: https://github.com/rust-lang/leadership-council/pull/96
- Consent to agenda
- Agenda items
    - All-Hands / unconf groups (*Mara*, **Time**: 15 Minutes)
        - **Goal**: Update on the all-hands organisation.
        - **Goal**: Pick groups to invite to join the all-hands/unconference at Rust Week.
        - Context: Rust Week schedule: https://i.imgur.com/bVeW1kS.png
        - Context: See [map of all-hands venue](https://i.imgur.com/WzCb9wW.png): Plan is to use the pink rooms for the Rust project, and the green rooms for user/interest groups (examples: Embedded, Rust for Linux, Bevy, C++ interop, Education, UI/App dev, ...)
    - [OLD] Inference breakage post (*ehuss* **time**: 5 minutes)
        - **Goal**: Inform on status.
        - **Goal**: Get confirmation that everyone is OK to move forward
        - **Goal**: How to get assistance with technical issue on inference itself?
    - [OLD] Nominating PDs (*ehuss* **Time**: 5 Minutes)
        - **Goal**: Discuss renominating individuals
    - [OLD] PD Election (*ehuss* **Time**: 10 Minutes)
        - **Goal**: Figure out the facilitator
        - We have been unable to move this forward async. How do we fix this?
        - **Previous discussion**: https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Foundation.20PD.20Elections.202024
    - [NEW] Budget tracking (*ehuss* **time**: 2 minutes)
        - **Goal**: Is it OK to track our budget publicly?
        - **Goal**: Is it OK to track in hackmd?
        - (If discussion is more than 2 minutes, then take it to zulip.)
    - [NEW] Motion to stop recording meetings (*TC*, time: 10 minutes)
        - **Goal**: Discuss benefits versus risks of recording these meetings.
        - **Proposal**: Stop recording these as the risks outweigh the benefits.
    - [NEW] Motion to try issue tracker oriented agenda and nominations process (*TC*, time: 10 minutes)
        - **Goal**: Discuss what this system would look like and what the advantages are.
        - **Proposal**: Adopt this system on a trial basis for the next three meetings.
        - **Alt Proposal**: Schedule more time to discuss with a more detailed presentation if we can't get consensus to try it on the basis of a short informal discussion.
    - [NEW] Motion to split `#council/private` into two streams (*TC*, time: 5 minutes)
        - **Goal**: Discuss reasons we might want to have a shared history private channel.
        - **Proposal**: Split our private channel into two streams.
    - [NEW|OLD] Agenda Item 1 (*Champion's Name* **Time**: $N Minutes)
        - **Goal**:  
        - **Proposal**:  
        - **Previous discussion**:    
- Call for clarifications
- Turn off recording
- Minutes review
- Check-out

# 2024-08-30

- Check-in
- Record attendance in minutes
- Assign roles
  - Facilitator: 
- Regular procedure reminder
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/synchronous-meetings.md
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/meeting-observers.md
- Turn on recording
- Announcements
    - [Project Board](https://github.com/orgs/rust-lang/projects/55/views/1)
    - https://github.com/rust-lang/leadership-council/pull/88 (Observer Policy Update) is ready to merge
        - Last call for objections
- Consent to agenda
- Agenda items
    - [OLD] Urgency for PD elections (*ehuss* **Time**: 10 minutes)
        - **Goal**: Get action on starting the process
    - Can we close [#66: Clarify Project Director Eligibility Requirements]? (*eholk* **Time**: 10 minutes)
        - **Goal**: Decide if there is more work we want to do here in the foreseeable futures.
        - We merged https://github.com/rust-lang/leadership-council/pull/86, which records the answers to questions that came up during the last PD election round.
    - [NEW] Making a statement about the `time` breakage response (*ehuss* **Time**: 10 minutes)
        - **Goal**: Decide if we should make a coordinated statement about the work being done regarding https://github.com/rust-lang/rust/issues/127343
    - All Hands Announcement (*Mara*: 15 minutes)
        - **Goal**: Blog post that announces the All Hands 2025
        - **Proposal**: Draft: https://hackmd.io/NllwSTmOTUaiep3D1KRgwg
    - [NEW|OLD] Agenda Item 1 (*Champion's Name* **Time**: $N Minutes)
        - **Goal**:  
        - **Proposal**:  
        - **Previous discussion**:    
- Call for clarifications
- Turn off recording
- Minutes review
- Check-out

# 2024-08-16

- Check-in
- Record attendance
- Assign roles
  - Facilitator: 
- Regular procedure reminder
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/synchronous-meetings.md
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/meeting-observers.md
- Turn on recording
- Announcements
    - [Project Board](https://github.com/orgs/rust-lang/projects/55/views/1)
    - Foundation Fellowships update (ehuss)
- Consent to agenda
- Agenda items
     - PD Elections behind schedule (*ehuss* **Time**: 5 Minutes)
        - **Goal**: Get help with getting it started? Uncertain about who is facilitating.
    - Council selections (*ehuss* **Time**: 5 minutes)
        - **Goal**: Also behind schedule. ehuss will help kick off, but would appreciate help.
    - Discuss shortening latency for posting minutes (*James* **Time**: 10 minutes)
        - **Goal**: Identify any blockers, attempt to enumerate to-do list for every publish
        - Potential alternative + extension to https://github.com/rust-lang/leadership-council/pull/88
    - All hands announcement (**Mara**, **Time**: 10 minutes)
      - **Goal**: Decide what exactly we want to announce next week.
- Call for clarifications
- Turn off recording
- Check-out


# 2024-08-02

- Check-in
- Assign roles
  - Facilitator: 
- Regular procedure reminder
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/synchronous-meetings.md
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/meeting-observers.md
- Turn on recording
- Announcements
    - [Project Board](https://github.com/orgs/rust-lang/projects/55/views/1)
- Consent to agenda
- Agenda items
    - NEW: Approval process for Council survey summary (*Mark* **Time**: 5 minutes)
        - **Goal**: Agree on approvals needed to post summary publicly as draft and non-draft.
        - **Proposal**: Agree that 1 second is needed for both, since while we will share publicly it is primarily intended at internal audience.
        - **Previous discussion**: https://rust-lang.zulipchat.com/#narrow/stream/392736-council.2Fprivate/topic/Survey.20responses
    - NEW: Discussion regarding teams refactoring and WG sunsetting (*James* **Time**: 15 minutes)
        - **Goal**: Discuss potential structures for teams currently contained within Launching Pad, including WGs
        - **Proposal**: None, currently
        - **Previous discussion**: https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Sunsetting.20of.20Working.20Groups
    - [NEW|OLD] Agenda Item 1 (*Champion's Name* **Time**: $N Minutes)
        - **Goal**:  
        - **Proposal**:
        - **Previous discussion**:    
- Call for clarifications
- Turn off recording
- Check-out

# 2024-07-19

- Check-in
- Assign roles
  - Facilitator: 
- Regular procedure reminder
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/synchronous-meetings.md
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/meeting-observers.md
- Turn on recording
- Announcements
- Consent to agenda
- Agenda items
    - [NEW] LC survey results (Jack **Time**: 15 Minutes)
        - **Goal**: Discuss and identify actionable next steps
    - All-hands budget (Mara **Time**: 15 minutes)
       - **Goal**: Decide how much money to reserve for 1) the all-hands and 2) the 10-year birthday celebration.
       - RustNL will try to get as much sponsorship money as possible, but needs to know what they can fall back to to be able to make commitments. (E.g. sign contracts for the venue and catering, etc.)
       - Proposal: 25k? 50k? 100k? 200k?  (Separate from the travel+hotel budget.)
    - [OLD] Budget (ehuss **Time**: 15 minutes)
        - **Goal**: Discuss using funds to expand project grants *if needed*
- Call for clarifications
- Turn off recording
- Check-out

# 2024-07-05

- Check-in
- Assign roles
  - Facilitator: 
- Regular procedure reminder
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/synchronous-meetings.md
  - https://github.com/rust-lang/leadership-council/blob/main/procedures/meeting-observers.md
- Turn on recording
- Announcements
- Consent to agenda
- Agenda items
    - OLD Survey (*ehuss* **Time**: 5 minutes)
        - **Goal**: Update on status, plan on processing
    - OLD Travel grant policy (*ehuss* **Time**: 5 minutes)
        - **Goal**: Approve the new policy? Advocate for more usage?
    - NEW Review [Project Board](https://github.com/orgs/rust-lang/projects/55/views/1) (*Eric Holk* **Time**: 5 minutes)
    - NEW Update on WG-WASM [archiving](https://github.com/rust-lang/team/pull/1489) (*James Munns* **Time**: 5 minutes)
    - [NEW|OLD] Agenda Item 1 (*Champion's Name* **Time**: $N Minutes)
        - **Goal**:  
        - **Proposal**:  
        - **Previous discussion**:    
- Call for clarifications
- Turn off recording
- Check-out

# 2024-06-21

- Check-in
- Assign roles
- Turn on recording
- Announcements
- Consent to agenda
- Agenda items
    - [NEW] Approve survey (*ehuss* **Time**: 5 minutes)
        - **Goal**: Approval to start survey at https://github.com/rust-lang/surveys/pull/263
    - [OLD] Edition update (*ehus* **Time**: 5 minutes)
        - **Goal**: Inform status update
    - [OLD] trademark update?
    - [NEW] James quick discussion of Launchpad + "Advocacy Team" idea (James Munns **Time**: 5-10 minutes)
        - **Goal**: Share discussion, 
    - [NEW] Issue Review/Triage (Eric Holk **Time**: remaining time, if there is any)
        - Meta discussion: Is this a good thing to do during meetings?
        - Review and organize overall project team structure
            - https://github.com/rust-lang/leadership-council/issues/33
        - Document and improve processes for interaction with the Rust Foundation
            - https://github.com/rust-lang/leadership-council/issues/41
        - Figure out a strategy for licensing considerations
            - https://github.com/rust-lang/leadership-council/issues/24
            - Tagged as needing a decision
        - Document the council's internal decision making process
            - https://github.com/rust-lang/leadership-council/issues/31
        - Review the top-level teams and rearrange as appropriate
            - https://github.com/rust-lang/leadership-council/issues/32
        - Establish team charters
            - https://github.com/rust-lang/leadership-council/issues/44
- Call for clarifications
- Turn off recording
- Check-out


# 2024-06-07

- Check-in
- Assign roles
- Turn on recording
- Announcements
- Consent to agenda
- Agenda items
    - [NEW] Recap discussions regarding the Launching Pad Team (James **Time**: 10 Minutes)
        - Discuss "6mo review" period
        - Share intent to push this discussion forward
        - Discuss possible ways to represent "cross cutting concern" teams within the project and council
    - [OLD] Budget updates and discussion (Jack **Time**: ?)
        - Previously discussed non-approved items: swag, petty cash budget, "Project ops" hire
    - [OLD] gcc license request
- Call for clarifications
- Turn off recording
- Check-out

# 2024-05-24


- Check-in
- Assign roles
- Turn on recording
- Announcements
    - Call for EuroRust speaker
        - https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/EuroRust.E2.80.94A.20slot.20for.20the.20Project.3F/near/439188046
- Consent to agenda
- Agenda items
    - [NEW] Rust 10 year celebration (Jack **Time**: 15 Minutes)
        - **Goal**: Decide if we want to do something.
        - **Proposal**:
            - Run an all hands
        - **Previous discussion**:    
    - [OLD] Edition status update (ehuss **Time**: 5 minutes)
        - **Goal**: Inform what is going on, what might happen.
    - [NEW] Council performance review (ehuss **Time**: 10 minutes)
        - **Goal**: Discuss how it is going to work. Due in June.
    - [OLD] RustConf "Project" panel (Jack **Time**: 5 minutes)
        - **Goal**: Decide if this is something we'd like to do - Jack can take lead on getting panel members.
    - [NEW] Project Goals update (niko)
    - [OLD] Budget updates and discussion (Jack **Time**: ?)
        - Previously discussed non-approved items: swag, petty cash budget, "Project ops" hire
    - (Additional items in private Zulip stream.)
- Call for clarifications
- Turn off recording
- Check-out

# 2024-04-12
- Check-in
- Assign roles
    - Facilitator: eholk
- Turn on recording
- Announcements
- Consent to agenda
- Old business
    - crates.io RFC (ehuss Time: 1 minute)
        - https://github.com/rust-lang/rfcs/pull/3595
        - Reminder, please take a look.
    - GitHub access policy (ehuss Time: 1 minute)
        - https://github.com/rust-lang/rfcs/pull/2872
        - Reminder, please take a look.
    - Edition status update (ehuss Time: 2 minutes)
    - Council conflict of interest review (ehuss Time: 2 minutes)
    - Budget from Foundation (Jack, 15 minutes)
        - https://hackmd.io/@jackh726/rkp946NlR
        - Summary of proposed budget:
            - Small, one-off purchases: $10,000
            - Project SWAG: $10,000
            - Travel and event grants: $75,000
            - @apiraino hire for admin. and tech. support planning: $75,000
        - Question: Does this budget seem reasonable? Should we pass this to the foundation to figure out exact details? (i.e. what is the process from approval to members receiving money)
- New business
    - RustConf Input Requests (2 minutes)
        - Foundation would like a response by the end of 2024-04-12
    - Project goals proposal (presentation by Niko, 30 minutes)
    - Project Leads Summit Recap (eholk, Jonathan, Josh, Mara)
- Call for clarifications
- Turn off recording
- Check-out


# 2024-03-15

- Check-in
- Assign roles
- Turn on recording
- Announcements
- Consent to agenda
- Old business
- New business
- Call for clarifications
- Turn off recording
- Check-out

# 2024-02-16

- Check-in
- Assign roles
- Turn on recording
- Announcements
- Consent to agenda
- Old business
    - Confirm kickoff of March representative selections (*ehuss* **Time**: 2 minutes)
        - **Goal** Get agreement to kick off on Monday Feb 19, with aim to be finished towards the end of March (aim for people to be ready for March 29).
    - Foundation funding (*Carol* **Time**: 15 minutes)
        - **Goal** Brainstorm on what next steps to take.
        - **Previous discussion**: [How are we going to make decisions about how to spend money in the future?](https://github.com/rust-lang/leadership-council/issues/65)
        - What are our goals? 
        - What processes are possible? 
        - Who is interested in writing up proposals of processes?
    - Trademark policy (*JP and Mara* **Time**: ? 5 min?)
      - What are the next steps and who is taking them?
- New business
  - Affiliation Limits (*Eric Holk* **Time**: 10 min) ([Draft Affiliation Limit Doc](https://hackmd.io/WEgu8pafTxmY7n26O1AVOw))  
    **Discuss**: Eric to share goals for affiliation limit policy and get Council's initial feedback.
- Call for clarifications
- Turn off recording
- Check-out

# 2024-02-02

- Check-in
- Assign roles
    - Faciliator: Eric Holk
- Turn on recording
- Announcements
- Consent to agenda
- Old business
  - **Discuss**: (15 min) Brainstorm on [How are we going to make decisions about how to spend money in the future?](https://github.com/rust-lang/leadership-council/issues/65) 
    - What are our goals? 
    - What processes are possible? 
    - Who is interested in writing up proposals of processes?
  - Trademark (Jonathan and Mara)
    - 20 minute presentation
- New business
  - Affiliation Limits (Eric Holk) ([Draft Affiliation Limit Doc](https://hackmd.io/WEgu8pafTxmY7n26O1AVOw))  
    **Discuss**: (10 minutes) Eric to share goals for affiliation limit policy and get Council's initial feedback.
  - March council appointments (*ehuss*, **Time**: 15 Minutes)
      - **Previous discussion**: https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Next.20council.20appointments
      - **Goal**: Either decide on this in the meeting, or focus on getting the decision async on Zulip.
      - **Stretch Goal**: If we decide to do the appointments in March, decide who will rotate out.
- Call for clarifications
- Turn off recording
- Check-out

# 2024-01-19

- Check-in
- Assign roles
  - Facilitator: Carol tentatively volunteering
  - Note taker: Mark tentatively volunteering
- Turn on recording
- Announcements
- Consent to agenda
- Old business
    - **Decide**: [What do we want to do with private meeting notes?](https://github.com/rust-lang/leadership-council/issues/60) Email to current members?
    - **Decide**: [Ownership and permissions of the Forge](https://github.com/rust-lang/leadership-council/issues/47)
      - "any team that wants access to the Forge can use it" - any objections?
      - T-infra is overall owner of the Forge - any objections?
    - **Decide**: Is there anyone remaining who has questions about the trademark explainer doc?
    - **Decide**: Is there anyone on council who wants to be in a group to work on the trademark stuff? Is there anyone outside of council we should ask?
    

- New business
    - [Leads Summit](https://rust-lang.zulipchat.com/#narrow/stream/392736-council.2Fprivate/topic/Rust.20Leads.20Summit) (eholk)  
      **Decide**: Do we want to put the "council seal of approval" on this?
        - [Proposal doc](https://hackmd.io/O5W2Iv7HSKWgRcbZLFx9Cg?view)
        - Questions:
            - Are we okay with doing this?
            - Will we officially endorse it?
            - Should any project-wide decisions be made at the summit? How should we approach that and communicate about it?
            - How do we feel about funding (event costs, travel) from the foundation?
            - Does anyone want to help put together an agenda?
- If time
    - **Discuss**: [How are we going to make decisions about how to spend money in the future?](https://github.com/rust-lang/leadership-council/issues/65) What processes are possible? Who is interested in writing up proposals of processes?
    - Initiative updates (*ehuss* **Time**: permitting, move to the end of the agenda if there are higher priority agenda items)
        - Shape discussion (*ehuss*)
        - Team repo management (*jack*)
        - Foundation relationship (*pds?*)
        - Affiliation limits (*eholk*)
        - Project management (i.e. edition) (*ehuss* *carol*)
        - Mod team growth (*Josh*)
        - PD Election review (*eholk*)
    - Issue triage (*ehuss* **Time**: permitting)
- Call for clarifications
- Turn off recording
- Check-out

# 2024-01-05

- Check-in
- Assign roles
- Turn on recording
- Announcements
- Consent to agenda
- Old business
    - Announcement: github.com/rust-lang/rfcs/pull/3533 is in FCP
    - Initiative updates (*ehuss* **Time**: permitting)
        - Shape discussion (*ehuss*)
        - Team repo management (*jack*)
        - Foundation relationship (*pds?*)
        - Affiliation limits (*eholk*)
        - Project management (i.e. edition) (*ehuss* *carol*)
        - Mod team growth (*Josh*)
        - PD Election review (*eholk*)
    - Issue triage (*ehuss* **Time**: permitting)
- New business
    - Google Summer of Code (*Jack* **Time**: ??)
        - **Goal**: Discuss if the project should submit a proposal to GSoC, and who and how that would be managed.
        - **Previous discussion**: https://rust-lang.zulipchat.com/#narrow/stream/335408-foundation/topic/Google.20Summer.20of.20Code.20and.20idea.20list
            - GSoC Timeline: https://developers.google.com/open-source/gsoc/timeline (open Jan 22, Feb 6 deadline)
            - GSoC Mentor/Org Guide: https://google.github.io/gsocguides/mentor/org-application 
    - Foundation budget (*rylev* **Time**: 20m)
        - **Goal**: Discuss how we want to work with PDs on influencing the budgeting decisions.
        - Concrete examples (from Carol): 
            - Crates.io team would like budget for a designer
            - Council is exploring paying someone to be 2024 Edition Manager
    - Trademark policy (*rylev* **Time**: 15m)
        - **Goal**: Discuss next steps.
        - **Previous discussion**: See #foundation-council-private. https://github.com/rust-lang/leadership-council/issues/30
- Call for clarifications
- Turn off recording
- Check-out

# 2023-12-08

- Check-in
- Assign roles
- Turn on recording
- Announcements
- Consent to agenda
- Old business
- New business
- Call for clarifications
- Turn off recording
- Check-out

# 2023-11-10

- Check-in
- Assign roles
  - Facilitator: Eric Holk (nominated)
  - Note taking:
- Turn on recording
- Announcements
- Consent to agenda
- Old business
  - Team merging of Release and Infra (Ryan Levick) 
    - Inform: What is the status of the RFC? (Carol is interested to know if/how we can help and make sure this doesn't get lost)
  - "Shape of the Rust Project" (Eric Huss)
      - Decide: Should we form a subcomittee to put together survey?
      - [Discussion notes](https://hackmd.io/@rust-leadership-council/ByYqb_AT3#2023-11-09)
  - Team repo management (Jack)
      - [Notes and discussion points](https://hackmd.io/lyk5WoRzSFGj9aW2SWy1DA)
- New business
  - Foundation - how to develop expectations ([relevant Zulip topic](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Foundation.20-.20expectations)) (Mara) 
    -  Decide: Who is going to own this and what are the next steps?
  - Affiliation limits (Eric Holk)
      - Decide: Is this something the council has interest in working on?
  - Decide: Do we want support from the Foundation for project management of the 2024 edition? ([relevant zulip](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Ideas.20for.20project.20organization/near/401023719)) (Carol Nichols)
    - Who do we ask this question to? Edition leaders?
    - If the answer is yes, what are the next steps and owner of them?
  - Mailing list responses (ehuss)
      - **Goal:** Sense poll on how to handle them.
- Call for clarifications
- Turn off recording
- Check-out


# 2023-10-27

- Check-in
- Assign roles
- Turn on recording
- Consent to agenda
- Announcements
  - Executive Director feedback due today
- Old business
  - Social Media / Mastodon
  - Growing moderation team?
  - Regular meeting cadence/schedule - does this time work? Every week, 2 weeks, month?
  - Meeting observers: Status of https://github.com/rust-lang/leadership-council/pull/19
      - Is this blocking? https://github.com/rust-lang/leadership-council/pull/19#discussion_r1300400861
  - ??
- New business
  - Edition team membership
  - Quick team updates
  - Team repo access (https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Who.20merges.20team.20PRs.3F)
  - How can we start helping teams mesh better? (identify first action items)
  - Team merging of Release and Infra
  - Affiliation limits
- Call for clarifications
- Turn off recording
- Check-out

# Week of 2023-07-17

- Check-in
- Assign roles
- Turn on recording
- Consent to agenda
- Announcements
- Meeting observers (*Jack*, 15 minutes)
    - **Previous Discussions**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Observing.20meetings.3F) and [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Meeting.20observers)
    - **Proposal document**: [[HackMD]](https://hackmd.io/@rust-leadership-council/HkQfs2l9n)
    - **Goal**: *Discuss* the proposal document and *decide* whether or not, and using what process, to accept meeting observers.
- Backlog issue tracking (*Eric Huss*, 10 Minutes)
    - **Previous Discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Backlog.20issue.20tracking)
    - **Proposal**: [[GitHub]](https://github.com/rust-lang/leadership-council/issues/10#issuecomment-1622489609)
    - **Goal**: *Discuss* any potential blocking concerns before the librarian team implements
- Project Directors election process proposal (*Eric Holk*, 20 Minutes)
    - **Previous Discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/394329-council.2Fproject-director-election-proposal)
    - **Proposal**: [[GitHub]](https://github.com/rust-lang/leadership-council/pull/12)
    - **Goal**: *Inform* the Council of the proposal and gather any initial feedback before approval moves to async.
- Call for clarifications
- Turn off recording
- Check-out

# Week of 2023-07-10

- Check-in
- Assign roles
- Turn on recording
- Consent to agenda
- Announcements
- Revisit frequency of meetings (*Ryan*, 5 Minutes)
    - **Previous Discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Frequency.20of.20meetings)
    - **Goal**: *Decide* what cadence the Council should meet at and when the next time this question should be revisited.
- Updates from the existing committees
    - Project Director Elections (*Eric Holk*, 5 Minutes)
    - Librarians (*Eric Huss*, 5 Minutes)
    - **Goal**: *Inform* the Council on the latest status
- Discussion on top 3 most urgent items/areas of concern (*Ryan*, 25 Minutes)
    - **Previous Discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/High-level.20work.20items.2Fpossible.20subcommittees)
    - **Goal**: Answer "what are the 1-3 most urgent items we should assign some sort of ownership to?" and assign at least 2 people to each to determine what next steps are.
- Call for clarifications
- Turn off recording
- Check-out

# Week of 2023-07-03

- Check-in
- Assign roles
- Turn on recording
- Consent to agenda
- Approval of [Rust specification RFC](https://github.com/rust-lang/rfcs/pull/3355) (*Mara*, 10 Minutes)
    - **Previous Discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Specification.20RFC.20Approval)
    - **Goal**: Align on what aspects of the RFC the Council is approving.
- Allowing meeting observers (*Ryan*, 10 Minutes)
    - **Previous Discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Observing.20meetings.3F)
    * **Goal**: Come to consensus on stance on allowing meeting observers
- Discussion of high-level work items that possibly require their own subcommittees (*Ryan*, 30 Minutes)
    - **Previous Discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/High-level.20work.20items.2Fpossible.20subcommittees)
    - **Goal**: Come to consensus on whether the list seems complete and correct. Decide on which subcommittees should be created first.
- Call for clarifications
- Turn off recording
- Check-out

# 2023-06-28

- Check-in
- Assign roles
- Turn on recording
- Consent to agenda
- Note on scribe procedure (*Ryan*, **Time**: 3 Minutes)
    - **Previous discussion**: [W3C procedure](https://gist.github.com/Manishearth/1b3d0b5a8741a38e10794dcb45d0574c)
- Update on Project Director Election group (*Eric Holk*, **Time**: 5 Minutes)
    - **Goal**: Inform council on progress and plans for Project Director Election process
- Documentation team (*Ryan*, **Time**: 10 Minutes)
    - **Goal**: Decide to establish documentation team in charge of ensuring that Council output (meetings, decisions, pending work items, etc.) are documented properly.
    * **Proposal**: Establish Council documentation subteam with Ryan and Eric Huss whose first agenda item will be to create a charter for the subteam to be approved by the Council.
    * **Previous discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/Documentation.20sub-team)
- Where and how to track items (*Ryan*, **Time**: 10 Minutes)
    - **Goal**: Explore and decide at least an initial place to track items the Council is discussing, has delegated, etc. 
    - **Proposal**: Delegate this to the newly formed documentation subteam.
    - **Previous discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/How.20and.20where.20to.20track.20items)
- How to handle time sensitive decisions (*Mara*, Time: 15 minutes)
    - **Goal:** Explore?
    - **Previous discussion**: [[Zulip]](https://rust-lang.zulipchat.com/#narrow/stream/392734-council/topic/How.20to.20handle.20time.20sensitive.20decisions)
- Call for clarifications
- Check-out