---
# System prepended metadata

title: Welcome to your team's workspace
tags: [onboarding]

---


# Welcome to your team's workspace

Congratulations! :tada: You've created a team workspace, where collaboration and transparency thrive.

A team's workspace is the central hub for working together on shared notes, making it easy for everyone to contribute, edit, and stay aligned.

Whether you're collaborating on technical design docs or brainstorming ideas, team workspaces allow for open communication and seamless real-time collaboration. This guide will show you how to get the most out of your workspace, helping your team stay productive, organized, and in sync.

Let's get started!

## What we'll cover
- [Team roles & permissions](#Team-roles-and-permissions)
- [Inviting teammates](#Inviting-teammates)
- [Collaborating with external invitees](#Collaborating-with-external-invitees)
- [Backing up notes](#Backing-up-notes)
- [Public vs private teams](#Public-vs-private-teams)
- [HackMD Prime team plan](#HackMD-Prime-team-plan)
- [Further learning](#Further-learning)

## Team roles and permissions
There are a few different ways your teammates can interact with notes within your team workspace. 

1. All members have "Read" access to every note
2. Only Writers and Admins have "Write" access
3. Only Admins can delete a team note, manage members, or update billing settings
4. All members are considered "Owners" of workspace notes when configuring note permissions

And all team members receive notifications when someone else edits or mentions them in a team note. 

## Inviting teammates
Now that you understand the basic structure of team roles and permissions, let's start inviting teammates to join the workspace.

1. In the Overview page, click the <i class="fa fa-cog" aria-hidden="true"></i> at the right of "Team space", and click "Team settings"
<img src="https://hackmd.io/_uploads/rycnxqUpR.png" width=300 style="display:block;margin:10px auto" />

2. Once on the "Team Settings" page, switch to the "Members" tab
	![圖片](https://hackmd.io/_uploads/ByFiaCnekg.png)

3. Add in the HackMD username or the email address of the member you'd like to join your team workspace
    - They'll receive an invitation email with instructions on how to join your team

4. Set their role (Reader, Writer, or Admin) and click "Add"
    ![圖片](https://hackmd.io/_uploads/rJSTaAnlJl.png)

And that's it! The more members you invite to your workspace the more you'll get out of your Team Workspace.

>[!Note] Upgrade your team to Prime
>If you've hit the workspace members limit, you can easily [**upgrade your team to Prime**](https://hackmd.io/c/tutorials/%2F%40docs%2Funlock-team-member-limit?utm_source=prepopulatednote&utm_medium=editor&utm_campaign=teamtutorial&utm_content=tutorial).

## We value your feedback!
Did you find this guide helpful? Answer one question in [this survey](https://tally.so/r/3EbOAA) and let us know.

## Collaborating with external invitees
You can easily collaborate with individuals outside of your team workspace by adding them to specific notes. 

Here's how it works: 
1. Open the "Share" menu ![image](https://hackmd.io/_uploads/H1_F0YUa0.png =120x)
2. Add their email address to the "Invitee" section at the bottom of the menu
3. Click "Invite"

<img src="https://hackmd.io/_uploads/S1vR0KLpA.png" width=350 style="display:block;margin:10px auto" />

And that's it!

>[!Caution] Be mindful of confidential information
>When you set the reading permission of a note to 'Everyone,' non-team members who have the link will also be able to view the content.

[ → Learn more about invitees here](https://hackmd.io/c/tutorials/%2Fs%2Finvite?utm_source=prepopulatednote&utm_medium=editor&utm_campaign=teamtutorial&utm_content=tutorial)

## Backing up notes
Backing up your notes is essential for maintaining redundancy and safeguarding important information. Regular backups ensure that your content is preserved.

Backing up your notes in HackMD takes just a few clicks. 

1. Open the "Team settings" page
2. Navigate to the "Team notes" section 
3. Click "Download all notes"

<img src="https://hackmd.io/_uploads/rygDBQoFY.png" width=300 style="display:block;margin: 30px auto" />

## Public vs private teams
Within HackMD you can have a public or a private team. 

As you might have guessed, public teams are great for open-source teams that share knowledge with the public. In fact, there's no limit count to members of a Public Team, furthering the benefits for open source teams.

Private teams are ideal for teams looking to keep internal, sensitive data private. 

And on HackMD, you can switch between the two, so you can adjust as your community grows. 

[ → Learn more about switching between public and private teams here](https://hackmd.io/@docs/switch-public-private-team?utm_source=prepopulatednote&utm_medium=editor&utm_campaign=teamtutorial&utm_content=tutorial)

## We value your feedback!
Did you find this guide helpful? Answer one question in [this survey](https://tally.so/r/3EbOAA) and let us know.

## HackMD Prime team plan
HackMD Prime is a powerful upgrade to your team workspace designed to help you scale collaboration within your team and community. With Prime, you gain access to features like full-text search, unlimited team invites, unlimited custom templates, and no limits to the GitHub integration.

### Default permissions
Default permission is a Prime-only feature. With this feature, you can rest assured that all notes will follow the same permissioning logic.

Here's how it works: 

1. Open the "Team Settings"
2. Navigate to the "Team notes" section
3. Scroll down to the "Advanced settings" and set your default permissions
4. Click "Save"
<img src="https://hackmd.io/_uploads/Syo3rXoKF.png" width=600 style="display:block;margin: 30px auto" />

### Changing your subscription
Ready to harness the power of HackMD Prime for your team?

Here's how to change your subscription:
1. In the workspace sidebar, click the <i class="fa fa-cog" aria-hidden="true"></i> to the right of "Team space"
2. Click "Team billings"
<img src="https://hackmd.io/_uploads/rycnxqUpR.png" width=300 style="display:block;margin:10px auto" />
3. Navigate to the "Change plan" section
4. Click "Change payment method" and fill in the credit card / debit card information.
<img src="https://hackmd.io/_uploads/ByUAQcLTR.png" width=600 style="display:block;margin:10px auto" />

### Payment and invoice
There are a few things to note when filling out the payment information.

1. Invoices will be sent to the email address provided when you upgrade.
2. If you need to include a Taiwan Tax ID on your invoice, please select "Taiwan" in the Country field. The Taiwan Tax ID field will appear automatically.

![image](https://hackmd.io/_uploads/H1njL9I6C.png)

[ → Learn more about Prime's yearly payment here](https://hackmd.io/@docs/yearly-payment-faq-en?type=view&utm_source=prepopulatednote&utm_medium=editor&utm_campaign=teamtutorial&utm_content=tutorial)

## Further learning
Before you go, HackMD has an official user manual with instructions for all its features!

In our tutorial book, you'll find detailed guides to all the main features of HackMD that boost your productivity.

### :point_right: [HackMD Tutorial Book](https://hackmd.io/c/tutorials/%2Fs%2Ftutorials?utm_source=prepopulatednote&utm_medium=editor&utm_campaign=teamtutorial&utm_content=tutorial) :point_left:

Don't want to miss the latest news and feature updates from HackMD? Be sure to follow our social channels or join us on Discord.

- :mailbox: support@hackmd.io
- [X (Twitter)](https://x.com/hackmdio)
- [Facebook](https://www.facebook.com/hackmdio)
- [LinkedIn](https://www.linkedin.com/company/hackmd)
- [Discord](https://discord.gg/rAkfPd5Z)

## We value your feedback!
Did you find this guide helpful? Answer one question in [this survey](https://tally.so/r/3EbOAA) and let us know.