CLICKUP Data Dictionary

# ClickUp Dictionary 2.0 (2023-11) ## Priority Flags |flag|level|examples| |--|--|--| |![](https://i.imgur.com/b2fUke7.png)|urgent|Key tasks; Contract-related activities; Major Deadlines; Urgent demands from Donat| |![](https://i.imgur.com/hsf2exI.png)|high|Daily activities with standard deadlines; last minute (but not urgent) demands from Donat| |![](https://i.imgur.com/65rb8Uv.png)|Normal|Standard tasks which do not have any pressing demand| |![](https://i.imgur.com/xh0cNZ6.png)|Low|Anything that will only be worked on if there's spare time| |![](https://i.imgur.com/E1fBhfm.png)|None|Simply not defined| ## Spaces 1. [Admin](###Admin) 2. [Dashboards](###Dashboards) 3. [Learning](###Learning) 4. [Projects](###Projects) 5. [Services](###Services) 6. [Old ClickUp Spaces](###Old_Clickup_Spaces) ### [Admin](https://app.clickup.com/3029529/v/o/s/3197763) ![image](https://hackmd.io/_uploads/Sk5Z1CXrT.png) #### Folders ##### Default Task Type | list name | task type | image |tags| |------------------| ------------- | -------------------------------------------------- |--| | Admin-Deliverables | *Meeting* |![image](https://hackmd.io/_uploads/HJ74Zki4a.png)|| | Admin-Finances | *Finances* |![image](https://hackmd.io/_uploads/SJylgmBSa.png)|| | Admin-Hiring | *Admin* |![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| | Admin-Legacy | - | - | - | | Admin-Office | *Admin* |![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| | Admin-Systems | *IT* |![image](https://hackmd.io/_uploads/ryZ7eQSr6.png)|| #### Lists ##### Default Task Type |folder| list name | task type | image |tags| |--|------------------| ------------- | -------------------------------------------------- |--| |**Admin-Deliverables**|Admin-Partnerships|*Documenting*|![image](https://hackmd.io/_uploads/rJGtWyoNp.png)|| |**Admin-Finances**|Admin-Funding|*Finances*|![image](https://hackmd.io/_uploads/SJylgmBSa.png)|| |**Admin-Finances**|Admin-Logistics|*Admin*|![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| |**Admin-Finances**|Admin-Reimbursements|*Finances*|![image](https://hackmd.io/_uploads/SJylgmBSa.png)|| |**Admin-Hiring**|Admin-Onboarding|*Admin*|![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| |**Admin-Hiring**|Admin-Prospecting|*Admin*|![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| |**Admin-Legacy**|Admin-Legacy tasks|-|-|-| |**Admin-Office**|Admin-On Duty|*Admin*|![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| |**Admin-Office**|Admin-Manager|*Admin*|![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| |**Admin-Systems**|Admin-Hardware|*IT*|![image](https://hackmd.io/_uploads/ryZ7eQSr6.png)|| |**Admin-Systems**|Admin-Software|*IT*|![image](https://hackmd.io/_uploads/ryZ7eQSr6.png)|| |**Admin-Systems**|Admin-Warranties|*Admin*|![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| |-| **Admin-Meetings**|*Meeting*|![image](https://hackmd.io/_uploads/HJ74Zki4a.png) || |-| **Admin-Studying**|*Studying*|![image](https://hackmd.io/_uploads/By6LE6Era.png) || |-| **Admin-Time Off**|*Time Off*|![image](https://hackmd.io/_uploads/BkEdNpEB6.png) || ##### Tag Rundown | list name | label | reason | hex | color | | ---------------- | -------------- |:------------------------------:| ------- | ---------------------------------------- | | **Admin-Funding**| *pitching* |prospecting or proposing new funding applications| #0046be | █████ | | **Admin-Funding**| *reporting* |writing reports, providing feedback| #2e4d45 | █████ | | **Admin-Funding**| *writing* |writing the actual proposal| #1da18d | █████ | | **Admin-Logistics**|*booking*|accomodation and flight related tasks| #d5d5c3 | █████ | | **Admin-Logistics**|*buying*|purchasing anything related to flights and the likes| #00b117 | █████ | | **Admin-Logistics** | *transporting* |moving hardware or people around| #d5d5c3 | █████ | | **Admin-Reimbursements** | *payment* |paying reimbursements or dealing with banks | #00b117 | █████ | | **Admin-Reimbursements** | *requesting* |filling reimbursement forms| #0046be | █████| | **Admin-Onboarding** | *reading* |reading training material| #d5d5c3 | █████ | | **Admin-Prospecting** | *interviewing* |talking to potential hirees| #9eaeb3 | █████ | | **Admin-On Duty** | *community* |replying to and solving github community issues| #9eaeb3 | █████ | | **Admin-On Duty** | *documenting* |registering activities| #2e4d45 | █████ | | **Admin-On Duty** | *donat* |dealing with Donat's requests| #cfac0a | █████ | | **Admin-On Duty** | *replying* |taking care of emails and the likes| #d5d5c3 | █████ | | **Admin-Manager** | *adm-related* |restructuring protocols, activities; solving team problems| #d5d5c3 | █████ | | **Admin-Manager** | *cleaning* |reading notifications, re-checking older tasks and documents| #d5d5c3 | █████ | | **Admin-Manager** | *dash-related* |admin activities about dashboards| #9eaeb3 | █████ | | **Admin-Manager** | *donat* |dealing with Donat's requests| #cfac0a | █████ | | **Admin-Manager** | *human resources* |talking to employees, solving personal issues| #d5d5c3 | █████ | | **Admin-Manager** | *lear-related* |admin activities about learning| #9eaeb3 | █████ | | **Admin-Manager** | *papers* |downloading or organizing papers and their folders| #d5d5c3 | █████ | | **Admin-Manager** | *proc-related* |admin activities about processing| #9eaeb3 | █████ | | **Admin-Manager** | *proj-related* |admin activities about projects| #9eaeb3 | █████ | | **Admin-Manager** | *replying* |taking care of emails and the likes| #d5d5c3 | █████ | | **Admin-Manager** | *team support* |helping team members with any tools and activities| #d5d5c3 | █████ | | **Admin-Manager** | *tools* |time spent dealing with ClickUp, Clockify, Google Suite, Office Suite| #d5d5c3 | █████ | | **Admin-Hardware** | *buying* |acquiring new hardware| #00b117 | █████ | | **Admin-Hardware** | *fixing* |repairing equipment| #ee3c00 | █████ | | **Admin-Hardware** | *updating* |adding new items to current equipment| #2bbaba | █████ | | **Admin-Software** | *buying* |acquiring new software| #00b117 | █████ | | **Admin-Software** | *fixing* |repairing apps| #ee3c00 | █████ | | **Admin-Software** | *reporting* |explaining a software problem, collecting log files| #2e4d45 | █████ | | **Admin-Software** | *updating* |downloading and installing new updates| #2bbaba | █████ | | **Admin-Warranties** | *documenting* |registering warranties| #2e4d45 | █████ | | **Admin-Warranties** | *renewing* |renewing warranties| #d5d5c3 | █████ | | **Admin-Meetings** | *discussing* |requests, updates, planning| #9eaeb3 | █████ | | **Admin-Meetings** | *reporting* |meetings where one of the parties reports progress| #2e4d45 | █████ | | **Admin-Meetings** | *training* |internal training with Donat, Felipe or Guido| #d5d5c3 | █████ | | **Admin-Studying** | *courses* |attending or executing the activities| #d5d5c3 | █████ | | **Admin-Studying** | *documenting* |registering progress and outcomes| #2e4d45 | █████ | | **Admin-Studying** | *pitching* |asking to study a topic| #0046be | █████ | | **Admin-Time Off** | *absent* | any non-billable activity or billable medical leave | #242e35 | █████ | --- ### [Dashboards](https://app.clickup.com/3029529/v/g/2wegt-10733) ![image](https://hackmd.io/_uploads/HkdD4Uu46.png) #### Folders - **Dash-Deliverables** - The space admin (Juliana Wingert) is free to add lists to fulfill specific objectives which group a number of tasks with a clear goal - Remember to use this space to organize and plan projects #### Lists ##### Default Task Type | list name | task type | task type image | tags | | ------------------------------------------------ | ------------- | -------------------------------------------------- |:-----------------------------------:| | **Dash-Meetings** | *Meeting* | ![image](https://hackmd.io/_uploads/HJ74Zki4a.png) | *discussing* | | **Dash-Development** | *Developing* | ![image](https://hackmd.io/_uploads/S1tv-1j4p.png) | *dashboarding* | | **Dash-Deploying** | *Documenting* | ![image](https://hackmd.io/_uploads/rJGtWyoNp.png) | *dashboarding*, *publishing*, *reporting* | ##### Tag Rundown | list name | label | reason | hex | color | | ---------------- | -------------- |:------------------------------:| ------- | ---------------------------------------- | | **Dash-Meetings** | *discussing* | requests, updates, planning | #9eaeb3 | █████ | | **Dash-Development** | *dashboarding* | actively working on dashboards | #8a9400 | █████ | | **Dash-Deployment** | *dashboarding* | updating | #8a9400 | █████ | | **Dash-Deployment** | *presentation* | creating a presentation | #e16c20 | █████ | | **Dash-Deployment** | *publishing* | testing, embedding, linking | #8cbaaf | █████ | | **Dash-Deployment** | *reporting* | writing, providing feedback | #2e4d45 | █████ | --- ### [Learning](https://app.clickup.com/3029529/v/o/s/3197803) ![image](https://hackmd.io/_uploads/B1IphGErp.png) #### Folders *some emphasized markdown text* - **Lear-Legacy** - Tasks from the previous iteration of ClickUp which don't exactly fit into the new system, but are important to keep track of and may eventually be transferred to the new lists - It has a single list called `Lear-Legacy tasks` - **Lear-Deliverables** - In addition to the preset lists, the space admin (Julia Giora) is free to add lists to fulfill specific objectives which group a number of tasks with a clear goal - Remember to use this space to organize and plan projects #### Lists ##### Preset Lists - Google Classroom - Lear-Legacy tasks (see above) - Screencasts ##### Default Task Type | list name | task type | image | |------------------| ------------- | -------------------------------------------------- | | **Lear-Meetings** | *Meeting* | ![image](https://hackmd.io/_uploads/HJ74Zki4a.png) | | **Lear-Development** | *Creating* | ![image](https://hackmd.io/_uploads/SkI7Q6jET.png) | | **Lear-Deployment** | *Documenting* | ![image](https://hackmd.io/_uploads/rJGtWyoNp.png) | ##### Tag Rundown | list name | label | reason | hex | color | | ---------------- | -------------- |:------------------------------:| ------- | ---------------------------------------- | | **Lear-Meetings** | *discussing* | requests, updates, planning | #9eaeb3 | █████ | | **Lear-Development** | *documenting* | file organization, spreadsheets, text documents | #2e4d45 | █████ | | **Lear-Development** | *pitching* | proposing new courses or new tools to use | #0046be | █████ | | **Lear-Development** | *presentation* | creating a presentation | #e16c20 | █████ | | **Lear-Development** | *prospecting* | finding events, networking | #5681f6 | █████ | | **Lear-Development** | *reporting* | writing reports, providing feedback for tools under development | #2e4d45 | █████ | | **Lear-Deployment** | *documenting* | file organization, spreadsheets, text documents | #2e4d45 | █████ | | **Lear-Deployment** | *presentation* | presenting a talk or seminar | #e16c20 | █████ | | **Lear-Deployment** | *publishing* | finalizing and testing training material | #8cbaaf | █████ | | **Lear-Deployment** | *reporting* | writing reports, providing feedback | #2e4d45 | █████ | | **Lear-Deployment** | *teaching* | lecturing at courses/workshops (remotely or in-person) | #f39540 | █████ | | **Lear-Deployment** | *writing* | writing papers or other types of publications | #1da18d | █████ | --- ### [Projects](https://app.clickup.com/3029529/v/o/s/90130178635) ![image](https://hackmd.io/_uploads/ryDIaJiNp.png) #### Folders - Proj-Deliverables - The space admin (Tatiana Ruschel) is free to add lists to fulfill specific objectives which group a number of tasks with a clear goal - Remember to use this space to organize and plan projects #### Lists ##### Default Task Type | list name | task type | image | |------------------| ------------- | -------------------------------------------------- | | **Proj-Meetings** | *Meeting* | ![image](https://hackmd.io/_uploads/HJ74Zki4a.png) | | **Proj-Development** | *Documenting* | ![image](https://hackmd.io/_uploads/rJGtWyoNp.png) | | **Proj-Deployment** | *Documenting* | ![image](https://hackmd.io/_uploads/rJGtWyoNp.png) | ##### Tag Rundown | list name | label | reason | hex | color | | ---------------- | -------------- |:------------------------------:| ------- | ---------------------------------------- | | **Proj-Meetings** | *discussing* | requests, updates, planning | #9eaeb3 | █████ | | **Proj-Development** | *documenting* | file organization, spreadsheets, text documents | #2e4d45 | █████ | | **Proj-Development** | *papers* |downloading or organizing papers and their folders| #d5d5c3 | █████ | | **Proj-Development** | *pitching* | writing proposals or funding requests | #0046be | █████ | | **Proj-Deployment** | *documenting* | file organization, spreadsheets, text documents | #2e4d45 | █████ | | **Proj-Deployment** | *presentation* | creating a presentation or presenting it | #e16c20 | █████ | | **Proj-Deployment** | *publishing* | submitting and/or publishing papers | #8cbaaf | █████ | | **Proj-Deployment** | *reporting* | writing reports, providing feedback | #2e4d45 | █████ | | **Proj-Deployment** | *writing* | writing papers or other types of publications | #1da18d | █████ | --- ### [Services](https://app.clickup.com/3029529/v/s/3197755/1) ![image](https://hackmd.io/_uploads/SJpUf55Ia.png) #### Folders ##### Default Task Type | list name | reason | |------------------| ------------- | | **Business and Engagement** | Partnerships and external services | | **Community** | Community GitHub issues or other feedback | | **Processing** | Everything we process or fix in GGI, GGE or GGX | | **Templating** | All activities relating to templates | #### Lists ##### Default Task Type |folder| list name | task type | image |tags| |--|------------------| ------------- | -------------------------------------------------- |--| |Business and Engagement|**Annostor**|*Documenting*|![image](https://hackmd.io/_uploads/rJGtWyoNp.png)|| |Community|**Inbox**|*Finances*|![image](https://hackmd.io/_uploads/SJylgmBSa.png)|| |Community|**Not My Dept**|*Admin*|![image](https://hackmd.io/_uploads/H1pWgXSSa.png)|| |Processing|**Arcadia I**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**Arcadia II**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**Arcadia II (Key)**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**BiCIKL**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**Biohackathon I**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**EJT (Contract)**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**Red List of the Pampa**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**IMBIO - Piotr**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**HBMW**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**MNHN (Contract)**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**NIH RI21**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Processing|**Reporting**|*Processing*|![image](https://hackmd.io/_uploads/HJhaoduv6.png)|| |Templating|**Arcadia I**|*Template*|![image](https://hackmd.io/_uploads/SkGTT_dDp.png)|| |Templating|**Arcadia II**|*Template*|![image](https://hackmd.io/_uploads/SkGTT_dDp.png)|| |Templating|**eBioDiv**|*Template*|![image](https://hackmd.io/_uploads/SkGTT_dDp.png)|| |Templating|**IMBIO - Piotr**|*Template*|![image](https://hackmd.io/_uploads/SkGTT_dDp.png)|| |Templating|**Reporting**|*Template*|![image](https://hackmd.io/_uploads/SkGTT_dDp.png)|| |Templating|**SciELO Deal**|*Template*|![image](https://hackmd.io/_uploads/SkGTT_dDp.png)|| |Templating|**Contracts**|*Template*|![image](https://hackmd.io/_uploads/SkGTT_dDp.png)|| --- ### [Old Services](https://app.clickup.com/3029529/v/o/s/90130263754) ![image](https://hackmd.io/_uploads/BJe7M99Ip.png) --- ### [Old Clickup Spaces](https://app.clickup.com/3029529/v/o/s/90130182488) ![image](https://hackmd.io/_uploads/rJ_7Y3VH6.png) #### Old Spaces Colors **Programming** - RED **Research** - YELLOW **Outreach** - BLUE **Funding** - GREEN #### Old Color Schemes |subject|color HEX|color| |--|--|--| |asking/waiting|#8cbaaf|█████| |community|#d5d5c3|█████| |dev|#2bbaba|█████| |ecosystem|#9eaeb3|█████| |finances|#242e35|█████| |general|#484832|█████| |processing|#a2A27c|█████| |project|#2e4d45|█████| |subtask|#000000|█████| |tools|#3f4c50|█████| ---