# UWA PCS Committee Meeting 2022-09-05

## Venue and Time:

- Discord
- 4pm

## Opening:

_Meeting Opened:_ 16:04

Present: Alan, Christian, Heidi, James, Shalini, Sophie, Trung

Apologies:

Absent: Bea

## Confirmation of Circular Motions

- Motion to hold a general meeting within 2 weeks of the end of the break
- Unanimously passed

## Reports

### President's report (Alan)

- Made ANZAC announcement
- Submitted EMP for Atlassian Tech Talk
- Made FB event for Escape Hunt
- Went to ANZAC revision sesh

### Vice Pres's report (Bea)
- Absent

### Treasurer's report (Christian)
- Attended ANZAC revision session
- Signed up for bystander training for SCE position

### Secretary's report (James)
- Sent out some posters to ezone + Hung up some posters for PCS escape hunt
- Went to git workshop
- Sent PCS questions to Jackie for the quiz night

### Fresh Rep's report (Heidi)
- Made training session announcements
- Put up some posters for PCS escape hunt
- Attended tech clubs meeting

### OCM's report (Shalini)
- Nothing to report

### OCM's report (Sophie)
- attended Git Session
- attended ANZAC revision session
- Made promotional material for git session and escape hunt
- Attended tech clubs meeting

### OCM's report (Trung)
- Updating escape room event ticketing form

### IPP report (Gozz)

- Standing apologies

## Training Sessions

### Announcements

- Heidi for announcements
- ACTION @Heidi: Do training session announcements

### Intro to Git: Version Control Theory & Practice (2022-08-30) (Gozz)
- Small turnout
- 1 non-com
- really helpful session

### ANZAC Revision (2022-09-01) (Max)
- 7 attendees
- 3 non-com
+ Le Tim French
- More of them to come maybe?
- Might be more engaging because you do things, less like a lecture

### Study session (2022-09-13) (???)
- Maybe study session
- Since a lot of projects are due in
- Who can make it?
- Sophie, James
- snacks?
- If so, we need to change our room
- ACTION @Christian: Book EZONE room + Unbook seminar room
- Motion to allocate $20 for study session snackaroos
- Passed unanimously

### Trees (2022-09-15) (Bea & Sophie?)
- Availability seems tricky for Bea
- Alan is backup
- ACTION @Sophie @Bea: Run Trees session

### String Algorithms (2022-09-22) (Max or Tim?)
- ACTION @Alan: Ask Tim or Max if they can run this

## Events

### Escape Room (2022-09-08)
- Escape room event cancellation in case of <8 people or only committee members attending?
- How many responses?
- Not good
- Can't cancel, only reschedule
- Motion to 25th November (Friday)
- Sophie seconds
- Passed unanimously
- ACTION @Trung: Call up escape room and rebook
- ACTION @Heidi: Do the announcement for rescheduling Escape Hunt
- This opens up collab oppotunities: unigames
- ACTION @James @Alan: explore the wilderness for collabs for escape rooms

### Increase Engagement
- James will contact EZONE + Guild to put up some general PCS promotion posters + Find some events to promote PCS at
- ACTION @James: Work on PCS promotion

### ANZAC 6 (2022-09-10)
- Ordering pizza?
- ACTION @Alan: Order pizza for Anzac

### Atlassian Tech Talk (2022-09-20 4-6pm)
- EZONE Central 206 Giumelli Learning Studio 1?
- ACTION @Christian: Book studio for Atlassian Tech Talk

### Tech Clubs Quiz Night (2022-11-14)
- Budget [here](https://docs.google.com/spreadsheets/d/1ur5OFGsX4uejwS0I6YNjCib9sMqClg8M/edit#gid=436455634)
- Tickets seem a bit expensive, seems like we should lower them to $15 like past years since they're not providing food or anything

### ICPC Divisionals

- Jot down Max or Tim's details as a coach if a team reaches out to you about this
- Just tell people to put down max/tim
- The email for max ward has no middle name, and is a gmail account

## General Business

### Committee Meetings

- Bea says Monday's are hard now :(
- Whenisgood time
- ACTION @Alan: Create whenisgood for new committee meetings

### Ordinary General Meeting
- Even if no quorum, committee of the whole applies
- Could do it before a session, shouldn't take too long
- Could do it on the 22nd
- Motion: General meeting on the 22nd
- Passed unanimously
- ACTION @James: Announce general meeting

## Previous Action Items

- ACTION @Trung @Sophie: Make a general PCS poster design with discord link
- ACTION @Alan: Manage application for pcs.au domain
- ACTION @Gozz: Website tech updates
- ACTION @Alan, @Bea, @James: Work on hackathon handover (All committee feel free to add/edit)
- ACTION @Heidi: Do training session announcements
- Done
- ACTION @James: Get Escape Hunt on EZone boards
- Done
- ACTION @James @Heidi: Print out and put up posters
- Done
- ACTION @Alan: Do facebook event
- Done
- ACTION @James: News announcement on pcs.org.au
- Ongoing
- ACTION @Alan: Do announcement for ANZAC
- Done
- ACTION @Alan: Email Atlassian
- Done
- ACTION @Alan: Do ICPC announcement
- Done

## Action Items
- ACTION @Trung @Sophie: Make a general PCS poster design with discord link
- ACTION @Alan: Manage application for pcs.au domain
- ACTION @Gozz: Website tech updates
- ACTION @Alan, @Bea, @James: Work on hackathon handover (All committee feel free to add/edit)

- ACTION @Heidi: Do training session announcements
- ACTION @Christian: Book EZONE room + Unbook seminar room
- ACTION @Sophie @Bea: Run Trees session
- ACTION @Trung: Call up escape room and rebook
- ACTION @Heidi: Do the announcement for rescheduling Escape Hunt
- ACTION @James: Work on PCS promotion
- ACTION @Alan: Order pizza for Anzac
- ACTION @James @Alan: explore the wilderness for collabs for escape rooms
- ACTION @Christian: Book studio for Atlassian Tech Talk
- ACTION @Alan: Create whenisgood for new committee meetings
- ACTION @James: Announce general meeting

## Postmortem

_Meeting Closed:_ 17:27

## Digressions: