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tags: template
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# Email Invitations

## Invitation Funnel

The invitation funnel should be set up to ensure that we can reach as many users as possible and that we can engage them in a way that works for them.

Not every invited user may be able or willing to participate in a discovery call. We can employ a funnel approach to engage users in different ways, depending on their availability and interest.

For users who are willing but unable to join a discovery call, we can explore alternative methods to gather their feedback. Additionally, we can ask users who are unwilling to participate in a call to consider completing a survey or inviting others who might be interested in joining a discovery call.

1. **Initial Invitation:** We send an email to the user inviting them to participate in a discovery call.
2. **Follow-up Invitation:** If the user doesn't respond to the initial invitation, we can send a follow-up email after a few days. At this point, we can also include a link to a survey or a link to invite other users to participate in a discovery call.
3. **Final Invitation:** If the user doesn't respond to the follow-up invitation, we can send a final email after a few days. We can also include a link to a survey or a link to invite other users to participate in a discovery call and inform about available channels for future contact.

## Templates

#### Initial Invitation (User is Mathesar user and has provided feedback)

Subject: Share your thoughts with the Mathesar team in a 30-min call

:::info
Hi `<name>`,

We've noticed that you had some interest in `<feature>` based on a comment you made on the Mathesar GitHub repository. We'd like to learn more about your use case and how we can improve Mathesar to better address your needs. For this, we'd like to invite you to participate in a discovery call with the Mathesar team.

The call will be casual and flexible, focusing on your specific use case and how you've been using Mathesar. We'll also discuss your experience with other tools and how they compare to Mathesar. The conversation should take around 30 minutes.

Remember, Mathesar is, and always will be, free and open-source. Our small team is dedicated to building the best tool possible, and your feedback plays a crucial role in that mission.

If you're interested in joining the call, please reply to this email, and we'll send you a calendar invite with all the details.

Thank you for your time and support,

The Mathesar Team
:::

#### Initial Invitation (User is Mathesar user and has not provided feedback)

Subject: Share your thoughts with the Mathesar team in a 30-min call

:::info
Hi `<name>`,

We've noticed that you've been using Mathesar for a while and we'd like to learn more about your use case and how we can improve Mathesar to better address your needs. For this, we'd like to invite you to participate in a discovery call with the Mathesar team.

The call will be casual and flexible, focusing on your specific use case and how you've been using Mathesar. We'll also discuss your experience with other tools and how they compare to Mathesar. The conversation should take around 30 minutes.

Remember, Mathesar is, and always will be, free and open-source. Our small team is dedicated to building the best tool possible, and your feedback plays a crucial role in that mission.

If you're interested in joining the call, please reply to this email, and we'll send you a calendar invite with all the details.

Thank you for your time and support,

The Mathesar Team
:::

#### Initial Invitation (User is not a Mathesar user)

Subject: Join a discovery call with the Mathesar team and get `<incentive>`

:::info
Hi `<name>`,

We noticed that you're a member of <group/organization>, and you might be interested in database management tools. Allow us to introduce Mathesar, a free and open-source tool built to enhance your PostgreSQL database experience, enabling you to efficiently manage your data.

We'd like to learn more about your use cases and how you could benefit from Mathesar. For this, we'd like to invite you to participate in a discovery call with the Mathesar team.

The call will be casual and flexible, focusing on your specific use cases and how you've been using other tools. We'll also discuss your experience with other tools and how they compare to Mathesar. The conversation should take around 30 minutes.

To thank you for your time, we'll `<incentive>`.

If you're interested in joining the call, please reply to this email, and we'll send you a calendar invite with all the details.

Thank you for your time and support,

The Mathesar Team
:::

#### Follow-up Invitation

Subject: Reminder: Share your thoughts with the Mathesar team in a 30-min call

:::info
Hi `<name>`,

We're following up on our previous email to invite you to participate in a discovery call with the Mathesar team. If you're still interested in sharing your thoughts, please reply to this email, and we'll send you a calendar invite with all the details.

If you're unable to join the call, we understand. You can still provide feedback by filling out this brief survey or by inviting other users to participate in a discovery call.

Thank you for your time and support,

The Mathesar Team
:::

#### Final Invitation

Subject: Quick feedback survey for Mathesar

:::info
We understand you might be busy, and that's okay. If you're unable to join a discovery call, we'd still appreciate your input on Mathesar.

Please consider taking a few minutes to fill out this brief survey. Your feedback is valuable to us.

Stay connected with our project on GitHub by starring or following the repository, and feel free to reach out in the future.

Thank you for your support,

The Mathesar Team
:::

## Incentives

We can offer incentives to users who participate in discovery calls. These incentives can be in the form of a gift card, or a free Mathesar t-shirt. Additionally, we can offer users the opportunity to have their ideas considered for implementation in Mathesar, directly contributing to the tool's enhancement.