# SSI Fellows Community Call - March 2024

:::info
* Wednesday 13th March 2024, 15:00-16:00 GMT (UTC)
* Zoom link:
* Recordings: [James Byrne](https://www.youtube.com/watch?v=pS5YoAp0stM), [Colin Sauze](https://www.youtube.com/watch?v=DurTLVPWh7g&t=3s), [Shoaib Sufi](https://www.youtube.com/watch?v=0iuFCOe4cN8)
* Previous calls: [https://bit.ly/3eu7NjT](https://bit.ly/3eu7NjT)
* Summary: We will hear Fellow’s updates from James Byrne and Colin Sauze, and Shoaib Sufi will give a brief overview of the Fellows Community Building group.
:::

[toc]

## Agenda
Times in GMT (check your [time zone here](https://www.timeanddate.com/worldclock/fixedtime.html?msg=SSI+Fellows+Community+Call&iso=20231121T14&p1=304&ah=1))

15:00 - 15:05 Welcome
15:05 - 15:35 Fellows’ updates
15:35 - 15:55 Breakout room discussions
15:55 - 16:00 Closing

## Roll call
_Name / Cohort year / Affiliation / Location / Pronouns / Social media_

* Sarah Gibson / 2020 / 2i2c / East Midlands, UK / she,her
* Patricia Herterich / 2019 / OLS & CW24 / Edinburgh, UK / she,her / https://openbiblio.social/@pherterich
* Colin Sauze / 2021 / National Oceanography Centre / Aberystwyth, UK / he,him
* Oscar Seip, SSI Staff, University of Manchester, He/Him
* Gaurav Bhalerao, SSI fellow 2023, University of Oxford, He/Him
* James Byrne / 2022 / British Antarctic Survey / South West, UK / he,him / bas.ac.uk/profile/jambyr
* Eli Chadwick / 2021 / University of Manchester / he/they
* Shoaib Sufi / SSI Staff / University of Manchester
* Jannetta Steyn / 2022 / Newcastle University / Durham / She, her/ @[e-mail]

### Check-in
_Include your name and answer any of the following prompts: How are you today? What are you working on? Where do you need support?_

* Patricia: I'm okay - busy trying to get the CW24 agenda into a shape with actual content!
* Colin: Busy trying to arrange a Carpentries workshop next month, having issues with room bookings being changed on me and need to write some course content.
* Gaurav: Just finished with Carpentries workshop at Oxford; I was in the organising team and served as a helper
* James: fine, dodgy shoulder. Working on new team management and low power polar platform developments. Always after more time and less admin!
* Shoaib: Lot's of things going - focus on a new Horizon Europe project EVERSE [everse.software](httsp://everse.software) on Research Software Quality
* Jannetta: dead tired, just return from 14 hour journey from South Africa, hopefully not working on anything for the next two days
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## 1. Welcome - 5 min [15:00 - 15:05]

### General Guidance

* 🤝 Please follow the [Code of Conduct](https://docs.google.com/document/d/1eQu4EKHKbL-EMCwbwy7F_YGCOFhBcpBbwsET7QAvA1U/edit?usp=sharing), report any issues to [Shoaib](mailto:[e-mail]) and / or [Oscar](mailto:[e-mail]).
* 📹 The Fellows updates are being recorded and the videos will be made available on the [SSI YouTube channel](https://www.youtube.com/user/SoftwareSaved) after the call.
* 📝 This document is for SSI Fellows only, so please do not share the link publicly. Feel free to take notes, ask questions, add friendly comments, +1, etc.
* Outputs such as blog posts or guides may result from the discussions and shared insights. We will not share any personal information, but if you would like to be contacted and included as a contributing author on any outputs, please include your full name as part of any shared insights.

### Goals of these Community Calls
* Facilitate community building and encourage collaboration within the SSI Fellows community.
* Check in with the Fellows and community care - What are the Fellows up to? How can we support them?
* Provide a welcoming and inclusive space for Fellows to share and explore topics of interest and network with others.

### Breakout room discussion topics
Feel free to add your own and include your name:
1.

## 2. Fellows’ updates - 30 min [15:05 - 15:35]
_This is an opportunity for Fellows to share/show and tell during our community calls. During this call, we will accommodate 3 Fellows who will each have 7 min (+ 3 min Q&A) to introduce themselves and share any updates to the network, such as:_
* _Your Fellowship plans, demos of projects, upcoming events or other activities_
* _Projects for which you are seeking support or collaboration_
* _Life after the Fellowship and how the Fellowship impacted your career_

Timer for speakers: [https://cuckoo.team/ssi-fellows-community-call](https://cuckoo.team/ssi-fellows-community-call)

### James Byrne (2022) - 7 min + 3 min Q&A
* Useful links:
* [Climate Informatics 2023 - Sustainable Software in sea-ice forecasting - communicating software projects](https://youtu.be/sfmVOaR_YCg?si=wNTBTkN9HZLrKI2Q)
* [Developing AI and research pipelines for operational use: towards Digital Twins](https://youtu.be/mIv3BvHn9LM?si=zfkwrNzXOUjCw8D-)
* [Original fellowship application video, ugh](https://www.youtube.com/watch?v=zeAb6sp8pXI)
* Notes:
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* Questions:
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### Colin Sauze (2021) - 7 min + 3 min Q&A
* Useful links:
[Introduction to Deep Learning](https://carpentries-incubator.github.io/deep-learning-intro/)
* Notes:
*
* Questions:
*
### Shoaib Sufi (SSI Community Team Lead) - 7 min + 3 min Q&A
* Useful links:
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* Notes:
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* Questions:
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## 3. Breakout room discussions - 20 min [15:35 - 15:55]
_Please take notes of your discussion while you are in your breakout rooms in the relevant section below for others to catch up with._

### Main room: hangout
* Participants:
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* Notes:
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### Breakout Room 1:
* Participants:
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* Notes:
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### Breakout Room 2:
* Participants:
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* Notes:
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### Breakout Room 3:
* Participants:
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* Notes:
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## 4. Closing - 5 min [15:55 - 16:00]

### Important financial deadlines
* The deadline for submitting new Funding Requests has now passed.
* **31 March:** last day you can use your Fellows funds.
* **30 April:** last day you can upload a claim for an event that was approved in lowFAT (not including CW24).
* **17 May:** Final deadline to submit all expense claims for CW24.
* As the SSI grant closes at the end of May, it will not be possible to process any expense claims received after this date.

* **Please remember that all expense claims must be submitted within 3 months of the event to which they correspond.**
* All claims for expenses incurred before 13th December 2023 should now have been submitted.
* Submission deadlines for remaining expense claims are below:
* **December 2023** - the deadline for your claim is March 2024, and no later than 3 months to the day from the date when the expense was incurred (see note below).
* **January 2024** - the deadline for your claim is April 2024, and no later than 3 months to the day from the date when the expense was incurred (see note below).
* **February and March 2024** - the deadline for your claim is 30th April 2024.

* **Note:** Expenses should be submitted no later than the corresponding day of the month in the deadline month, e.g. if you incurred expenses on the 15th of a month, your claim should be submitted no later than the 15th of the corresponding month. It will have exceeded the 3-month policy if it is submitted after that time (e.g. expenses claimed on 15th December should be claimed by 15th March, and will be late if received on 16th March).

**No expenses incurred after 31 March 2024 can be claimed from your Fellowship funds or the communal pot, with the exception of CW24-related expenses.**
### Next call: TBC
* We probably won't have another call until after CW24 - possibly in late May, just before the end of SSI-3. Keep an eye on your email / Slack for a poll to find a date.
* Sign-up/register your interest to speak on a future call: https://docs.google.com/forms/d/1slQ09G31ikM44x1RPjZyufwUpY8J98V5GB_qkO-_f-c/edit

### Upcoming events / calls
_Event name / date, time & venue / website / description_

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### Requests for peer assists, collaboration and/or support

* Patricia: How do you feel about these CW24 hack day prizes?
* :first_place_medal: - House of Marley speakers: https://www.amazon.co.uk/House-Marley-Together-Portable-Bluetooth/dp/B01DKGP5QO/ (£99.99 if not on sale)
* :second_place_medal: - Foldable, portable solar panel: https://www.amazon.co.uk/Anker-Foldable-Resistance-Ultra-Fast-Activities/dp/B0C5CLB94D/ (£69.99)
* :third_place_medal: - Anker nano power bank https://www.amazon.co.uk/Anker-Portable-Charger-Charging-Battery/dp/B0C9CJKCH3/ (£49.99 if not on sale)
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### Other updates, shares and shout-outs
_Please feel free to add any updates or thank-yous that you wish to share with the community._

* Patricia: I co-authored a paper! https://journals.plos.org/ploscompbiol/article?id=10.1371/journal.pcbi.1011797
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### Feedback

* What did you enjoy about this call? What worked well?
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* What could be improved? What did not work well?
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* What topics would you like to explore on future calls?
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