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tags: rescompleedscon
---

# ResCompLeedsCon2022 Organising Committee Meeting 2022-06-16

26th and 27th July 2022

## Apologies
Martin C (at an exam board :( )
Lucy Hobson

## Agenda

- 1300, Welcome
- 1310, Matters arising (going through actions)
- 1330, Abstract submission status
- 1340, Opening registrations
- 1350, Any other business
- 1400, Close

## Notes

- Alex updated on following:
- He was completing health and safety forms
- Had shared email with lists, added page to forstaff events, shared across available teams channels
- Had 122 registered interest, 13 (one duplicate) abstract submissions
- Booked a new "mess" room in Worsley for 2 days 9.57
- Soft launched website - https://rescompleedscon.github.io/conference2022/
- Working with Lucy re quotes for catering
- Prepared registration page and questions
- Moved onto matters arising:
- Graham reported back on recruiting panel members for open research panel
- Bernadette Moore has agreed to be on the panel who leads Open Research Group
- Also spoke with some early career researchers like Eike Rinke, Nick Sheppard in Library will also get some more names
- Asked whether we could draw up a conference abstract to provide to panel members to help them place open research in context of conference **ACTION for Alex**
- Also suggested inviting questions to panel prior to event in email to registrants
- Sarah reported back on ideas for the sustainability in research computing panel
- Inviting someone who did coarse grain simulations to talk about that approach to computational modelling
- Invite a member of Research Computing around efficient code on HPC **ACTION for Alex**
- Viktoria suggested inviting someone from Green and cloud computation group at Leeds Beckett **ACTION for Viktoria**
- Could we find someone using HPC for sustainable development **ACTION for Alex**
- Abstract submission status
- Consensus was that we could expect more submissions closer to deadline
- Alex is away next week so agreed we would move submission deadline back to 1st July (still gives 3 full weeks to confirm schedule)
- Alex clarified for Elton that submissions selected multi-choice for format to help us determine schedule
- Registration opening
- Alex proposed opening registrations today after everyone had had the chance to look at form and questions
- Structure of tickets would be 100 for UoL, 20 external, flexible if needed but within 120 capacity
- Sarah Harris suggested adding a "What are your research interests (optional)" question, which was agreed
- **ACTIONS for Alex** - add new question, go-live with registrations and circulate
- AOB
- Closing keynote speaker, Graham suggested University chancellor Jane Francis - **ACTION for Alex**
- Alex had set up a generic gmail for conference and wanted 2 additionals to recieve forwarded messages, Anna and Viktoria agreed
- Agreed to meet again in 2 weeks on Thursday 30th June at 2pm

## Actions & Decisions from previous meeting

- Code clinic on day 1 will require submission of issues to help structure/group work
- Lightning talks will include poster presentations, 5 slides 5mins for lightning, 1 slide, 2mins for poster
- Graham was going to look at getting some names (4-5 people) together for the day 1 panel on open research (including a chair), any suggestions please let me or Graham know
- Sarah was going to look at finding some panel members (4-5 people) for day 2 panel on sustainable research computing, any suggestions please let me or Sarah know
- The abstract acceptance working group would be led by Elton supported by Martin, Georgette and Anna
- Alex and Lucy were going to look at sorting catering and get a quote of Opposite
- Lucy was going to share with Alex targets for getting event advertised in Internal Comms and doctoral college and other newsletters
- Alex was going to contact mailing list administrators
- Everyone, was to think of suggestions for closing key note speaker