ROPR 2023-02-07 - HackMD

<style> .reveal { font-size: 30px; } </style> # Recruitment, Outreach, and Public Relations  3rd Meeting in 2023/24,   7 February 2024 --- ### Agenda 2024-12-06 1. Minutes of the last meeting & outstanding actions 2. Discussion points & important updates 1. UG Recruitment 2. PGT Recruitment 3. Outreach 4. Public Relations & Websites 5. Equality, Diversity & Inclusion 3. Any other business --- ### 1. Minutes of the last meeting & outstanding actions Actions: * AB/AC to continue with website update, and discuss priorities with SLT --- ### 2. Discussion points & important updates 1. UG Recruitment 2. PGR Recruitment 3. Outreach 4. Public Relations & Websites 5. Equality, Diversity & Inclusion --- ### 3. ROPR Chair Role --- ### 4. Any other business * Freshers Survey --- ## Appendix --- --- ### 3. Budget for 2023-24  | Area | 2023-24 | 2022-23 | Area Lead | |:----------------------- | -------:| -------:|:--------------- | | UG Admissions | 500 | 500 | Jess & Ian | | PGT Recruitment | 500 | 500 | Ullrich & Naser | | UG Recruitment CS | 5,000 | 2,200 | Joshua | | UG Recruitment EEE | 3,500 | 3,500 | Ian | | UG Recruitment Catering | 2,500 | 1,200 | Joshua & Ian | | Outreach CS | 3,500 | 3,500 | Seb | | Outreach EEE | 3,500 | 3,500 | Murat | | Summer School | 4,500 | 4,500 | Murat & Seb | | PR | 1,500 | 1,500 | Adele/Andrea | | Exploratory awards | 1,500 | 2,000 | | | Total | 27,000 | 22,900 | | * increased allocation for recruitment events (overspent last year) * again some buffer via exploratory awards $\leadsto$ collect ideas! --- ### Spending rules * If covered by area allocation * **Area leads** are responsible to keep track of spending and keep **below allocation** * :new: *No* need for budget request form. Area leads can directly proceed to finance team, CC ROPR Chair * If *not* covered by area allocation or unexpected new expense 1. Fill out budget and send to ROPR Chair 2. If it can be covered from the budget (e.g. exploratory awards), proceed to finance team, CC ROPR Chair --- ### 4. ROPR Strategy 2023-24 **Priority Areas:** 1. Evaluation & impact measurement 2. Increased diversity of student body 3. Goal-aligned recruitment and public engagement 4. Timely online presences 5. Improved resilience --- ### ### Final Budget for 2022-23  | Area | allocation | spent | expected | left | Lead | |:----------------------- | ----------:| ------:| --------:| -----:|:--------------- | | UG Admissions | 500 | 0 | 0 | 500 | Patrick & Ian | | PGT Recruitment | 500 | 0 | 0 | 500 | Ullrich & Naser | | UG Recruitment CS | 2200 | 4366 | 0 | -2166 | Leszek | | UG Recruitment EEE | 3500 | 1108 | 1500 | 892 | Ian | | UG Recruitment Catering | 1200 | 1760 | 600 | -1160 | Leszek & Ian | | Outreach CS | 3500 | 1479 | 1082 | 939 | Seb | | Outreach EEE | 3500 | 1730 | 1000 | 1368 | Murat | | Summer School | 4500 | 3672 | 740 | 88 | Murat & Seb | | PR | 1500 | 802 | 150 | 548 | Adele | | Exploratory awards | 2000 | 890 | -300** | 1410 | | | Total | 22,900 | 17,067 | 3772 | 2061 | | (\** Girls into Electronics probably cheaper than planned) :warning: includes all spending known to me ... --- ### Slack in budget? Already purchased: * tablecloths (dark blue, EEECS logo) * postcards (contact cards EEE outreach) * (old): EEECS pencils Wish list: * pull-up banners (£180) and tablecloths (£120 each) for events * restock on giveaways: * pencils (~30p each) * other ideas? * support student projects that have applications for recruitment or outreach --- ### Purchases & Demonstrators :money_with_wings: * Area leads: please monitor budget * Expenditure needs prior approval from ROPR Chair * inform me about expenses you already know are coming * $\leadsto$ know early if budget has room * CC me in (wild@liv.ac.uk) when timesheets or orders go to finance (EEECSfin) * $\leadsto$ I will try to keep track of outgoings --- ### Demonstrator hourly pay Pay rates were standardized across EEECS * Demonstrators £16.71 $\to$ £21 budget cost * Open day helpers £10.36 $\to$ £13 budget cost --- ### 6. Better use of ROPR team on MS Teams * Thanks to Dave McIntosh for the spring cleanup in the Files tab / Sharepoint! **Suggestion:** 1. channels for #outreach, #recruitment (for EEE CS joint events) * but files stay under #general in folders (less confusing)? * more channels? 1. Put agenda & minutes on ROPR Team files * Only email links to files on teams?