ROPR 2023-07-05 - HackMD

<style> .reveal { font-size: 30px; } </style> # Recruitment, Outreach, and Public Relations  5th Meeting in 2022/23,   5 July   --- ### Agenda 2023-07-05 1. Minutes of the last meeting & outstanding actions 2. Discussion points & important updates 1. UG Recruitment 2. PGR Recruitment 3. Outreach 4. Public Relations & Websites 5. Equality, Diversity & Inclusion 3. Update on RORP budget 4. Safeguarding policies 5. Any other business --- ### 1. Minutes of the last meeting & outstanding actions Actions: * SW, AC and LB to meet and discuss future requirements for website content * SW to discuss future budget requirements with the Dean * DM to discuss with student in terms of exactly what equipment would be required for the project, and feed back to SW, so the relevant enquiries can be made. * AC to circulate samples of prospective giveaway items. * ~~SW to set up a further meeting to discuss Daresbury open event~~ * ~~DW to make arrangements for a further meeting in late June or early July~~ --- ### Reminder: Our Strategy for 2022-23 **Priority Areas:** 1. Evaluation & impact measurement 2. Increased diversity of student body 3. Goal-aligned recruitment and public engagement 4. Timely online presences 5. Improved resilience  --- ### 2. Discussion points & important updates * UG Admissions / Recruitment * Open Day went well * new ADA policy caused low numbers for EEE * PGT Admissions / Recruitment * no discussion points * Outreach: * various Faculty-wide on campus events * EEE events on campus with EDT * upcoming: Daresbury Open Day, Robotics summer school * eeeoutreach@liverpool.ac.uk cs-outreach@liverpool.ac.uk * Websites: * some progress on outreach pages * more to come --- ### 3. Budget for 2022-23  | Area | allocation | spent | expected | left | Lead | |:----------------------- | ----------:| ------:| --------:| -----:|:--------------- | | UG Admissions | 500 | 0 | 0 | 500 | Patrick & Ian | | PGT Recruitment | 500 | 0 | 0 | 500 | Ullrich & Naser | | PR | 1500 | 802 | 150 | 548 | Adele | | Outreach CS | 3500 | 1479 | 1082 | 939 | Seb | | Outreach EEE | 3500 | 1730 | 1000 | 1368 | Murat | | UG Recruitment CS | 2200 | 4366 | 0 | -2166 | Leszek | | UG Recruitment EEE | 3500 | 1108 | 1500 | 892 | Ian | | UG Recruitment Catering | 1200 | 1760 | 600 | -1160 | Leszek & Ian | | Robotics Summer School | 4500 | 3672 | 740 | 88 | Murat & Seb | | Exploratory awards | 2000 | 890 | -300** | 1410 | | | Total | 22,900 | 17,067 | 3772 | 2061 | | (\** Girls into Electronics probably cheaper than planned) :warning: includes budget spent known to me ... --- ### Slack in budget? Already purchased: * tablecloths (dark blue, EEECS logo) * postcards (contact cards EEE outreach) * (old): EEECS pencils Wish list: * pull-up banners (£180) and tablecloths (£120 each) for events * restock on giveaways: * pencils (~30p each) * other ideas? * support student projects that have applications for recruitment or outreach --- ### 4. Safeguarding Dave Donaghy See circulated slides. * university bears responsibility for health and safety $\to$ risk assessments (RA). * RA by member of staff running event * for under 16, safeguarding part of RA --- ### 5. Any other business --- ## Appendix --- ### Budget for 2022-23  | Area | allocation | Lead | |:----------------------- | ----------:|:--------------- | | UG Admissions | 500 | Patrick & Ian | | PGT Recruitment | 500 | Ullrich & Naser | | PR | 1500 | Adele | | Outreach CS | 3500 | Seb | | Outreach EEE | 3500 | Murat | | UG Recruitment CS | 2200 | Leszek | | UG Recruitment EEE | 3500 | Ian | | UG Recruitment Catering | 1200 | Leszek & Ian | | Robotics Summer School | 4500 | Murat & Seb | | Arkwright Scholarships | 0 | | | Exploratory awards | 2000 | | | Total | 22900 | | --- ### Purchases & Demonstrators :money_with_wings: * Area leads: please monitor budget * Expenditure needs prior approval from ROPR Chair * inform me about expenses you already know are coming * $\leadsto$ know early if budget has room * CC me in (wild@liv.ac.uk) when timesheets or orders go to finance (EEECSfin) * $\leadsto$ I will try to keep track of outgoings --- ### Demonstrator hourly pay Pay rates were standardized across EEECS * Demonstrators £16.71 $\to$ £21 budget cost * Open day helpers £10.36 $\to$ £13 budget cost --- ### 4. Strategy for 2022-23 **Priority Areas:** 1. Evaluation & impact measurement 2. Increased diversity of student body 3. Goal-aligned recruitment and public engagement 4. Timely online presences 5. Improved resilience But really: keep up the good work! --- ### 5. Mode and frequency for ROPR meetings **Suggestion:** 1. full ROPR meetings (like today) 4 times a year * stragegy & budget * exchange between areas * aim for (late) Wed afternoon? * face-to-face with hybrid where needed? 1. more frequent, informal, on-demand meetings in subgroups * outreach * recruitment * public relations * (equality, diversity and inclusion) * (admissions) 1. for information flow, use more asynchronous means --- ### 6. Better use of ROPR team on MS Teams * Thanks to Dave McIntosh for the spring cleanup in the Files tab / Sharepoint! **Suggestion:** 1. channels for #outreach, #recruitment (for EEE CS joint events) * but files stay under #general in folders (less confusing)? * more channels? 1. Put agenda & minutes on ROPR Team files * Only email links to files on teams?