ROPR 2022-12-14 - HackMD

<style> .reveal { font-size: 30px; } </style> # Recruitment, Outreach, and Public Relations  2. Meeting in 2022/23,   14 December   --- ### Agenda 2022-12-14 0. Welcome to Adele Curley, new EEECS Digital Communications Officer 1. Minutes of the last meeting & outstanding actions 2. Discussion points & important updates 1. UG Recruitment 2. PGR Recruitment 3. Outreach 4. Public Relations & Websites 5. Equality, Diversity & Inclusion 3. School/Department-level Merchandise 4. Any other business --- ### 1. Minutes of the last meeting & outstanding actions Actions: * Murat: With regards to I Sandall’s circuit board order, MU to check stock levels. * All: Check what websites need updating. --- ### 2. Discussion points & important updates * PGR Admissions: Postgrad Online Week * UG Admissions: * EEE: revised online maths test for applicants * EEE: Planning on Applicant Days (Feb -- May) started * EEE: New activity trialed * Outreach: * EEE&CS: Y9 STEM Days Jan 5+6 * CS: 7 Taster Days planned (Feb--March) * CS: sorting network * CS: no ethics approval for self-evaluation * VG&M collaborations? * EDI: _Committee Roles and Responsibilities in Relation to Diversity and Equality_ --- ### 2. Discussion points & important updates [2] * General: * ROPR Perpetual Soft Calendar * Minecraft EEE outreach actitiy (Ian) * Escape room activities (Ian, Dave) --- ### Reminder: Our Strategy for 2022-23 **Priority Areas:** 1. Evaluation & impact measurement 2. Increased diversity of student body 3. Goal-aligned recruitment and public engagement 4. Timely online presences 5. Improved resilience But really: keep up the good work! --- ### 3. School/Department-level Merchandise * **Suggestion:** Pencil with School/Department + Uni Logo <img src="https://i.imgur.com/I75nawB.jpg" alt="drawing" width="300"/> <img src="https://i.imgur.com/2KyF5Iz.png" alt="drawing" width="400"/> * recycled material https://www.kingfisherpromotionalgifts.co.uk * For CS Taster Days, need ~220 * No *Exploratory awards* so far; could use £2k --- ### 3. School/Department-level Merchandise [2] * What to put on? Slogans? * “The taste of Computer Science”? * “Can code code code? Can you?”? * Other/Better ideas? --- ### 4. Any other business Next meetings (Wednesday afternoon): * around Easter: 29 March * before summer: 7 June --- ## Appendix --- ### Budget for 2022-23  | Area | allocation | Lead | |:----------------------- | ----------:|:--------------- | | UG Admissions | 500 | Patrick & Ian | | PGT Recruitment | 500 | Ullrich & Naser | | PR | 1500 | Adele | | Outreach CS | 3500 | Seb | | Outreach EEE | 3500 | Murat | | UG Recruitment CS | 2200 | Leszek | | UG Recruitment EEE | 3500 | Ian | | UG Recruitment Catering | 1200 | Leszek & Ian | | Robotics Summer School | 4500 | Murat & Seb | | Arkwright Scholarships | 0 | | | Exploratory awards | 2000 | | | Total | 22900 | | --- ### Purchases & Demonstrators :money_with_wings: * Area leads: please monitor budget * Expenditure needs prior approval from ROPR Chair * inform me about expenses you already know are coming * $\leadsto$ know early if budget has room * CC me in (wild@liv.ac.uk) when timesheets or orders go to finance (EEECSfin) * $\leadsto$ I will try to keep track of outgoings --- ### Demonstrator hourly pay Pay rates were standardized across EEECS * Demonstrators £16.71 $\to$ £21 budget cost * Open day helpers £10.36 $\to$ £13 budget cost --- ### 4. Strategy for 2022-23 **Priority Areas:** 1. Evaluation & impact measurement 2. Increased diversity of student body 3. Goal-aligned recruitment and public engagement 4. Timely online presences 5. Improved resilience But really: keep up the good work! --- ### 5. Mode and frequency for ROPR meetings **Suggestion:** 1. full ROPR meetings (like today) 4 times a year * stragegy & budget * exchange between areas * aim for (late) Wed afternoon? * face-to-face with hybrid where needed? 1. more frequent, informal, on-demand meetings in subgroups * outreach * recruitment * public relations * (equality, diversity and inclusion) * (admissions) 1. for information flow, use more asynchronous means --- ### 6. Better use of ROPR team on MS Teams * Thanks to Dave McIntosh for the spring cleanup in the Files tab / Sharepoint! **Suggestion:** 1. channels for #outreach, #recruitment (for EEE CS joint events) * but files stay under #general in folders (less confusing)? * more channels? 1. Put agenda & minutes on ROPR Team files * Only email links to files on teams?