ROPR 2023-05-10 - HackMD

<style> .reveal { font-size: 30px; } </style> # Recruitment, Outreach, and Public Relations  4th Meeting in 2022/23,   10 May   --- ### Agenda 2023-05-10 1. Minutes of the last meeting & outstanding actions 2. Discussion points & important updates 1. UG Recruitment 2. PGR Recruitment 3. Outreach 4. Public Relations & Websites 5. Equality, Diversity & Inclusion 6. Sustainability – catering and refreshments involved in recruitment or outreach activity. 3. Update on RORP budget 4. Any other business --- ### 1. Minutes of the last meeting & outstanding actions Actions: * Sebastian: Update on Budget $\to$ item 3 * ![](https://hackmd.io/_uploads/Byc8-HONh.png) * Adele, All: Check what websites need updating. --- ### Reminder: Our Strategy for 2022-23 **Priority Areas:** 1. Evaluation & impact measurement 2. Increased diversity of student body 3. Goal-aligned recruitment and public engagement 4. Timely online presences 5. Improved resilience  --- ### 2. Discussion points & important updates * UG Admissions / Recruitment * no specific updates * PGT Admissions / Recruitment * Postgraduate Open Evening; low attendence (within expectation) * Outreach: * CS: Taster Days (mostly done) * several upcoming events in June/July (see circulated updates) * Websites: * Process kicked off --- ### 3. Budget for 2022-23  | Area | allocation | spend to day | Lead | |:----------------------- | ----------:| ------------:|:--------------- | | UG Admissions | 500 | | Patrick & Ian | | PGT Recruitment | 500 | | Ullrich & Naser | | PR | 1500 | | Adele | | Outreach CS | 3500 | 1070 | Seb | | Outreach EEE | 3500 | 470 | Murat | | UG Recruitment CS | 2200 | 4013* | Leszek | | UG Recruitment EEE | 3500 | 640 | Ian | | UG Recruitment Catering | 1200 | 413 each? | Leszek & Ian | | Robotics Summer School | 4500 | 3168 | Murat & Seb | | Exploratory awards | 2000 | 890 | | | Total | 22,900 | 10,251 | | (\* includes up to £2456 arrears pay for 2021-22 Open Days) :warning: only includes committed spend, *not* (all) expected spend --- ### 4. Any other business 1. Daresbury Open Week $\to$ separate meeting with CS&EEE outreach 2. Wishlist if budget allows * pull-up banners (£180) and tablecloths (£120 each) for events * restock on giveaways: * pencils (~30p each) * other ideas? * support student projects that have applications for recruitment or outreach 3. Next meeting(s): * so far, none planned until Sept * do we feel we need another with entire group? --- #### Daresbury Open Week * registered us (=EEE&CS outreach) for Sat $\to$ Teams *outreach* channel * 10th-15th July * Monday 10th July: Schools Day: 600 primary school pupils (KS2), 150 A-level * Tuesday 11th July: Schools Day: 600 secondary school pupils (KS3&4), 150 a-level students (KS5) * Saturday 15th July: Public Day: Up to 7,500 visitors, including families --- ## Appendix --- ### Budget for 2022-23  | Area | allocation | Lead | |:----------------------- | ----------:|:--------------- | | UG Admissions | 500 | Patrick & Ian | | PGT Recruitment | 500 | Ullrich & Naser | | PR | 1500 | Adele | | Outreach CS | 3500 | Seb | | Outreach EEE | 3500 | Murat | | UG Recruitment CS | 2200 | Leszek | | UG Recruitment EEE | 3500 | Ian | | UG Recruitment Catering | 1200 | Leszek & Ian | | Robotics Summer School | 4500 | Murat & Seb | | Arkwright Scholarships | 0 | | | Exploratory awards | 2000 | | | Total | 22900 | | --- ### Purchases & Demonstrators :money_with_wings: * Area leads: please monitor budget * Expenditure needs prior approval from ROPR Chair * inform me about expenses you already know are coming * $\leadsto$ know early if budget has room * CC me in (wild@liv.ac.uk) when timesheets or orders go to finance (EEECSfin) * $\leadsto$ I will try to keep track of outgoings --- ### Demonstrator hourly pay Pay rates were standardized across EEECS * Demonstrators £16.71 $\to$ £21 budget cost * Open day helpers £10.36 $\to$ £13 budget cost --- ### 4. Strategy for 2022-23 **Priority Areas:** 1. Evaluation & impact measurement 2. Increased diversity of student body 3. Goal-aligned recruitment and public engagement 4. Timely online presences 5. Improved resilience But really: keep up the good work! --- ### 5. Mode and frequency for ROPR meetings **Suggestion:** 1. full ROPR meetings (like today) 4 times a year * stragegy & budget * exchange between areas * aim for (late) Wed afternoon? * face-to-face with hybrid where needed? 1. more frequent, informal, on-demand meetings in subgroups * outreach * recruitment * public relations * (equality, diversity and inclusion) * (admissions) 1. for information flow, use more asynchronous means --- ### 6. Better use of ROPR team on MS Teams * Thanks to Dave McIntosh for the spring cleanup in the Files tab / Sharepoint! **Suggestion:** 1. channels for #outreach, #recruitment (for EEE CS joint events) * but files stay under #general in folders (less confusing)? * more channels? 1. Put agenda & minutes on ROPR Team files * Only email links to files on teams?