scisprint host manual

Procedure in temporal order

(4 weeks before the sprint day) Find a venue
- Check https://hackmd.io/@sciwork/venue-candidates. Pick one that you like. If you find a good venue, add it to the document.
Check the events under planning (https://hackmd.io/@sciwork/event-plan-2022) and pick a couple of candidate date. It is recommended to use a Saturday afternoon for scisprint.
- It is OK to have two events in different towns to happen close in time (e.g., consecutive weekends). But we try not to have two events happenging at exactly the same time.
Go to discord https://discord.gg/cXPT5GMraj to collect feedback about the attendance, time, and place.
Book the venue as soon as possible.
(3 weeks before the sprint day) Finalize time and place.
Set up workbook in sciwork hackmd team using the template: https://hackmd.io/@sciwork/scisprint-template.
Identify projects, project leaders, and project subjects. The information helps attract like-minded.
Set up a sprint web page at https://sciwork.dev/ through https://github.com/sciwork/swportal.
(1-2 weeks before the sprint day) Finalize all online paperwork and start online and offline promotion.
- Encourage attendees to join the discord server.
Event day.

Remarks:

We plan events ahead of time in https://hackmd.io/@sciwork/event-plan-2022. The earlier the plan starts, the less efforts and risks it takes.

建立 KKTIX 頁面
- make a copy from previouse scisprint evnet. Modify some general information, like date, time, venue, etc.
發送行前信
- use mail_handler to send bulk email: https://pycontw.github.io/mail_handler/
  - organize the list of attendees
  - email template