# Progress and Accountability Tracking Policy

## Aims

- Ensure tasks remain visible, preventing them from being overlooked or forgotten.
- Establish a consistent, centralized system for tracking and managing tasks.
- Improve transparency and awareness of our team's tasks, priorities, and accomplishments.
- Streamline task prioritization and maintain a record of completed tasks.

## Description

- **Action Items Section**: At the top of the minutes document, we will maintain an Action Items section in the form of a markdown check list.
- **In Progress and Backlog Subsections**: The Action Items section will be divided into two parts: "In Progress" and "Backlog". In Progress will contain items currently being worked on, while Backlog will hold tasks that are not yet assigned or started.
- **Updates on In Progress Items**: At the beginning of each meeting, we will start with a round of quick updates from everyone on the In Progress items claimed by them.
- **Backlog Triage**: As needed, we will triage the backlog to sort tasks and add relevant information such as aim, expected difficulty, time commitment, urgency, importance, etc.
- **Completed Action Items**: Once an item is completed, it will be moved to a "completed action items" section within that day's meeting minutes.
- **Action Items in Backlog**: All action items must be recorded in the Backlog section, even if they were initially written in the meeting minutes.