# MIT Manipal - Google Groups Set Up

This document outlines the steps to set up a Google groups mailing list, such that any email sent to the section email address will be sent to every student's personal email address automatically.

1. Create a new Google Group from an account other than the section account. Go to https://groups.google.com/ and click *Create Group*. Give it a name such as "MIT branch-name section-name batch". For example, "MIT ECE B 2021". Make sure to choose the new Google Groups UI if it prompts you, it is much better!
2. Under privacy settings, choose "Who can post" to be "Anyone on the web". This is needed for a future step, it will later be reverted back to "Group Members".
3. Add few trustworthy members as Group owners, and **add the section email address as a Group member**, then create the group. You will be able to add all the group members later.
4. Login to the section email address to setup email forwarding. Click on **Settings -> See all settings -> Forwarding and POP/IMAP**. Click on "Add a forwarding address" and enter the email address of the created Google Group, which you can find from the Group settings.
5. Gmail will now send a verification email to the Google group email address, which will then be broadcasted to all existing members of the group. Open the verification email and either copy/paste the code or click on the verification link to verify.
6. After the verification, click on the radio button "Forward a copy of incoming mail to ...". Scroll down and don't forget to **click "Save changes"**.
7. **Important:** To make sure that any email forwarded from the section email to the google group is not sent back to the section email (and so on..), choose the subscription setting of the section email in the Google group to be "No email". 
8. Test out the flow by sending a sample email to your section email address and make sure it ends up in the mailing list, under "Conversations".
9. Revert the privacy setting "Who can post" back to "Group members"
10. Collect all email addresses of the students in your section and add them to the Google group as "Group members". Just copy/paste the entire list into the field and hit enter - no need of adding individually.

That's it! You now have a mailing list for your class - which means all emails sent to your section email address will now end up in your personal inbox.

No more logging into the same account from hundred different places which probably messed up Gmail's security algorithm for when to block logins.

If you managed to set it up or if you ran into any issues, drop me an email at [e-mail].

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Rohit Sanjay,
MIT ECE B 2021