# How to Transfer Outlook Data to Spreadsheet? A Beginner’s Guide
Transferring Outlook data to a spreadsheet is one of the common requirements for most people and organizations. The need to transfer data from Outlook is usually due to data analysis, reporting, or record-keeping purposes. Emails, contacts, and calendar entries in Outlook are valuable assets when they are organized and analyzed in a spreadsheet format. This article provides a step-by-step guide on how to efficiently **[transfer Outlook data to spreadsheet](https://https://www.bitrecover.com/blog/convert-pst-contacts-to-csv/)**.

Spreadsheet is a type of software that allows users to store, organize, and analyze data in tabular format. Rows and columns are the makeup of spreadsheets, which allows the user to calculate many things, make charts and graphs, and report on various subjects. Some popular spreadsheet software are Microsoft Excel, Google Sheets, and LibreOffice Calc. It is used by almost all businesses in accounting, budgeting, data analysis, and business intelligence.

# Why Transfer Outlook Data to Spreadsheet?

Here are some reasons why transferring Outlook data to a spreadsheet can be beneficial:

* **Data Analysis:** Spreadsheets offer easier manipulation and analysis of data, in that it allows users to calculate, create charts, and even offer visualization of trends.
* **Reporting:** Data is transferred into a spreadsheet format, which simplifies the generation of reports and sharing of insights with others.
* **Backup:** The copy of the important emails, contacts, or calendar entries kept in a spreadsheet is an additional backup to preserve data.
* **Improved Organization:** Spreadsheets provide tools for sorting and filtering data, making it simpler to organize and find specific information.
* **Collaboration:** Data can be shared in a spreadsheet format to facilitate collaboration among team members. It allows simultaneous editing and feedback.
* **Integration with Other Tools:** Spreadsheets can be easily imported into other applications or tools for further processing or analysis, enhancing workflow efficiency.

Now that we've explored the benefits of transferring Outlook data to a spreadsheet, let's dive into the manual method for achieving this.

# 1. Manual Method to Move Outlook Data to Spreadsheet

* Open the copy of Microsoft Outlook on the computer.
* Then navigate to the file tab click Open & Export Import/Export.
* Check export to file click Next
* Check Comma Separated Values, click Next.
* You need to click Contacts. Select the contact folder you'd want to export in Outlook. Click Next.
* Click Browse to select a location to save the exported file and click Next.
* If needed, map custom fields and click Finish.
* The export process will start. Wait for it to complete.
* Go to the selected destination path to find your exported contacts in CSV format.

# Restrictions of Manual Approach

* **Time-Consuming:** The manual process is very time-consuming, especially if you have a lot of data to export.
* **Limited Data Export:** The manual method can only export contacts from Outlook but cannot export emails, calendar entries, or other data types.
* **No Automation:** The manual process requires intervention at every step, which may be prone to errors and inconsistencies.
* **Data Loss Risk:** If you have a large amount of data, there is a risk of data loss or corruption during the export process.
* **Technical Expertise:** The manual method requires some technical expertise, which can be a barrier for non-technical users.
* **No Filtering Options:** The manual method does not provide filtering options, which means you cannot select specific contacts or data ranges to export.

# 2. Pro Solution to Bulk Transfer Outlook to Spreadsheet with Complete Information

If you find yourself having difficulties converting PST files to CSV format without using the application of Outlook, look no further! This reliable solution offered by **[BitRecover PST Converter Wizard](https://www.bitrecover.com/pst-converter/)** lets you export all PST file data including fields and other information to a CSV format with just a few steps. It has been a simple contact, email, notes extraction from PST file applications which then can be saved into CSV format.

# Software Steps to Move Outlook Data to Spreadsheet

* Download, install, and run PST to CSV Converter on your computer. Read the instructions carefully to proceed.
* The software allows users to add Outlook data files in two ways: Select Option Depending On Your Requirement.
* You can select the folder you need to convert from the software panel. This will help you select the specific data you require.
* Select CSV as the file-saving option from the drop-down list.
* Choose the desired destination path to save the converted file. Also, select the encoding option (UTF-8 or UTF-16) as per your requirement.
* Click the Convert button to initiate the PST to CSV conversion process.
* The conversion process will begin. Please wait for it to complete. You'll see the progress on the screen.

# Prime Features of Professional Solution

* **Bulk Conversion:** Convert multiple PST files to CSV format in one batch, saving time and effort.
* **Comprehensive Export:** Export PST files to CSV format, including emails, contacts, and other data.
* **No Outlook Required:** Perform PST to CSV conversion without needing Microsoft Outlook configured on your system.
* **PST Corrupt File Support:** Recover the data from the damaged or corrupt PST files and convert them to healthy CSV files.
* **Customizable CSV Encoding:** Use either UTF-8 or UTF-16 for your CSV file encoding.
* **Free Demo Available:** Before finalising a purchase, try the software features and functionality using a free demo version.

# Key Takeaways

Transferring Outlook data to spreadsheets helps you analyze, report, and organize your information more effectively. Although the manual method is possible, it is time-consuming and limited. Consider using a dedicated tool like BitRecover PST Converter for a faster, more comprehensive, and hassle-free conversion process.