# How to Upgrade from QuickBooks Desktop for Mac 2016 to 2020? | Step-by-Step Guide

If you’re still using **QuickBooks Desktop for Mac 2016**, upgrading is essential to keep your accounting data **secure, compatible, and supported**. Intuit has discontinued support for older Mac versions, which can lead to **software crashes, payroll issues, and data security risks**.

This guide explains **how to upgrade from QuickBooks Desktop for Mac 2016 to 2020**, covering preparation steps, system requirements, common issues, and expert tips—so you can upgrade with confidence.

## Why Upgrade QuickBooks Desktop for Mac 2016 to 2020?

QuickBooks Mac 2016 is no longer supported, which means:

* ❌ No security updates
* ❌ No technical support
* ❌ Limited compatibility with newer macOS versions
* ❌ Increased risk of data corruption

Upgrading to **QuickBooks Desktop for Mac 2020** ensures better performance, improved security, and continued compatibility.

## Benefits of QuickBooks Desktop for Mac 2020

### Key Improvements in Mac 2020

* Faster performance and smoother navigation
* Improved **Dark Mode compatibility**
* Enhanced reporting features
* Better file stability and fewer crashes
* Improved support for newer macOS versions

> **Expert Insight:** Mac users upgrading from 2016 to 2020 report significantly fewer freezing and performance issues, especially on macOS Catalina and later.

## System Requirements for QuickBooks Desktop for Mac 2020

Before upgrading, confirm your Mac meets the minimum requirements:

* **macOS:** Mojave (10.14) or later
* **Processor:** Intel-based Mac
* **RAM:** 4 GB minimum (8 GB recommended)
* **Disk Space:** At least 2.5 GB
* **Internet:** Required for activation and updates

> ⚠️ **Note:** QuickBooks Desktop for Mac 2020 does not support Apple Silicon (M1/M2). Intel Macs only.

## Pre-Upgrade Checklist (Important)

Before starting the upgrade process, follow these steps:

* ✔ Back up your QuickBooks company file
* ✔ Update QuickBooks Mac 2016 to the latest release
* ✔ Install the latest macOS updates
* ✔ Ensure you have admin access on your Mac
* ✔ Close all other applications during upgrade

## How to Upgrade from QuickBooks Desktop for Mac 2016 to 2020?

### Step 1: Create a Secure Backup

1. Open QuickBooks Desktop for Mac 2016
2. Go to **File → Back Up → Back Up to Disk**
3. Save the backup to an external drive or cloud storage

### Step 2: Purchase & Download QuickBooks Desktop for Mac 2020

* Purchase a valid **QuickBooks Mac 2020 license**
* Download the installer from an authorized source

### Step 3: Install QuickBooks Desktop for Mac 2020

1. Open the downloaded installer
2. Drag QuickBooks to the Applications folder
3. Launch the application and sign in with your Intuit ID
4. Enter your license and product number

### Step 4: Open and Upgrade Your Company File

1. Open QuickBooks Desktop for Mac 2020
2. Select **Open Existing Company**
3. Choose your QuickBooks 2016 company file
4. Allow QuickBooks to upgrade the file format automatically

> **Real Example:** A small marketing firm upgraded from Mac 2016 to Mac 2020 and saw a noticeable improvement in report loading speed with no data loss.

### Step 5: Verify Data After Upgrade

* Review Balance Sheet and Profit & Loss reports
* Check customer, vendor, and payroll data
* Confirm preferences and user permissions

## Common Issues During Mac Upgrade (And Fixes)

### Company File Won’t Open

**Solution:** Use **Verify and Rebuild Data** before upgrading

### Software Crashes After Upgrade

**Solution:** Ensure macOS meets system requirements and reinstall QuickBooks

### License Activation Issues

**Solution:** Sign in with the correct Intuit ID linked to your license

## Best Practices for a Smooth Mac Upgrade

* Upgrade outside business hours
* Keep only one QuickBooks Mac version installed
* Avoid opening files stored on network drives
* Maintain regular backups post-upgrade

## FAQs

### Can I upgrade QuickBooks Desktop for Mac 2016 directly to 2020?

Yes. QuickBooks automatically converts your company file during the upgrade.

### Will my data be safe after upgrading?

Yes, provided you back up your data before upgrading.

### Does QuickBooks Mac 2020 support Apple M1 or M2?

No. QuickBooks Desktop for Mac 2020 supports **Intel Macs only**.

### Do I need a new license to upgrade?

Yes. Each major QuickBooks version requires a new license.

### How long does the upgrade take?

Typically **30–60 minutes**, depending on file size.

## Conclusion

Upgrading from **QuickBooks Desktop for Mac 2016 to 2020** is a crucial step toward **improved performance, security, and compatibility**. With proper preparation and expert guidance, the upgrade process is smooth and risk-free.

### 👉 Don’t wait for crashes or data issues

📞 **Call QuickBooks Upgrade Experts Today: 866-593-4750**

Get professional help, zero data loss, and complete peace of mind.