---
# System prepended metadata

title: 'How to Print Form 940 Reports in QuickBooks Online?: Step-by-Step Guide'
tags: [How to Print Form 940 Reports in QuickBooks Online]

---

# How to Print Form 940 Reports in QuickBooks Online? 

Form 940, the **Employer’s Annual Federal Unemployment (FUTA) Tax Return**, is a critical annual payroll form that reports **federal unemployment taxes** paid by employers.
![QuickBooks Support ](https://hackmd.io/_uploads/BJBQYYjSbl.png)

QuickBooks Online (QBO) allows employers to **generate, review, and print Form 940 reports** for IRS submission and recordkeeping. Accurate printing ensures compliance and avoids penalties.

## What Is Form 940 and Why It Matters?

Form 940 is an **annual federal tax form** used to report:

* Total wages subject to FUTA
* Federal unemployment tax owed
* Payments made to the IRS

### Employers Must:

* File Form 940 by **January 31** of the following year
* Pay federal unemployment taxes for the year
* Retain copies for at least **4 years**

> **Expert Insight:** Errors on Form 940 can lead to IRS penalties or notices, so accuracy is critical.

## Before Printing Form 940 in QuickBooks Online

### Pre-Printing Checklist

Make sure the following steps are completed:

* ✔ Active **QuickBooks Online Payroll** subscription
* ✔ Payroll for the year is fully reconciled
* ✔ Employee wages and FUTA taxable amounts are accurate
* ✔ Company EIN and legal business name are correct
* ✔ Logged in as **Primary Admin** or **Admin**

> **Pro Tip:** Always review **Payroll Summary Reports** before generating Form 940.

## How to Print Form 940 Reports in QuickBooks Online?

### Step 1: Sign In to QuickBooks Online

* Log in with Admin credentials
* Open the correct company file

### Step 2: Go to Payroll Tax Forms

1. Click **Payroll** from the left menu
2. Select **Taxes**
3. Click **Forms**

### Step 3: Select Form 940

* Scroll to **Annual Forms**
* Select **Form 940** for the year you want to print
* Click **View Form**

### Step 4: Review Payroll Data

Check carefully:

* Total FUTA taxable wages
* FUTA tax due
* Payments already made to the IRS
* Employer EIN and company information

> **Expert Tip:** Verify all employee FUTA wages, especially for new hires, to prevent filing errors.

### Step 5: Print Form 940

* Click **Print**
* Choose **Plain Paper** or **PDF**
* Save a digital copy for your records

**QuickBooks Online allows both printing and downloading PDFs** for filing or recordkeeping.

## How to Download Form 940 as PDF?

1. After reviewing Form 940, click **Download PDF**
2. Save the file in a secure location
3. Print as needed or submit electronically

### Benefits:

* Quick electronic submission
* Secure backup
* Easy reprinting if corrections are needed


## Common Issues When Printing Form 940

| Issue                       | Solution                                                      |
| --------------------------- | ------------------------------------------------------------- |
| Form 940 not showing        | Check payroll subscription and year selection                 |
| Incorrect FUTA tax          | Review employee FUTA wages and payroll summary                |
| Print button not working    | Clear browser cache, use Chrome/Edge, disable pop-up blockers |
| Missing EIN or company info | Verify payroll company settings                               |



## Best Practices for Printing Form 940 in QuickBooks Online

* Reconcile payroll tax deposits before generating Form 940
* Print a test copy first
* Save PDF copies for at least **4 years**
* File well before the IRS deadline to avoid penalties
* Keep payroll and tax records organized for audits

## 🖨️ Need Help Printing Form 940 Reports in QuickBooks Online?

Avoid IRS penalties and filing errors with expert guidance.
📞 **Call QuickBooks Payroll Specialists: 866-593-4750**
Fast, accurate, and compliant payroll support.

## FAQs

**Q1: Can I reprint Form 940 for previous years?**
Yes. QuickBooks Online allows viewing, downloading, and printing Form 940 for any prior year.

**Q2: Can I file Form 940 electronically after printing?**
Yes, you can e-file Form 940 using the downloaded PDF or through QuickBooks Online e-file services.

**Q3: Do I need special paper to print Form 940?**
No. QuickBooks Online supports plain-paper printing for recordkeeping and filing purposes.

**Q4: What if FUTA tax amounts are incorrect?**
Adjust employee payroll or FUTA wages before regenerating the Form 940.

**Q5: How long should I keep Form 940 records?**
Keep all payroll tax records, including Form 940, for at least **4 years**.

## Conclusion

Knowing **how to print Form 940 in QuickBooks Online** ensures compliance, accurate payroll tax reporting, and stress-free recordkeeping. By following the correct steps and reviewing payroll data, employers can file confidently and avoid IRS penalties.

### 👉 Don’t risk payroll errors or IRS fines

📞 **Call QuickBooks Payroll Experts Today: 866-593-4750**

Get reliable guidance, accurate Form 940 reports, and complete peace of mind.