---
# System prepended metadata

title: Filed an Incorrect W-2 Form in QuickBooks? Here’s How to Fix It
tags: [Filed an Incorrect W-2 Form in QuickBooks]

---

# Resolved Filed an Incorrect W-2 Form in QuickBooks? Here’s How to Fix It?

Filing an **incorrect W-2 form in QuickBooks** can happen due to data entry errors, incorrect employee information, or payroll adjustments. Prompt correction is essential to **avoid IRS penalties, employee confusion, and payroll reporting issues**.

## Common Reasons a W-2 Might Be Incorrect

* Incorrect **employee name or Social Security Number (SSN)**
* Wrong **wages, tips, or tax withholding**
* Incorrect **employer EIN or company information**
* Missing or misclassified payroll items

> **Expert Insight:** Even minor errors like a single digit in the SSN can trigger IRS rejections or employee tax filing issues.

## Steps to Fix an Incorrect W-2 in QuickBooks Online

### Step 1: Log in to QuickBooks Online

* Sign in as **Primary Admin** or **Admin**
* Open the correct company file

### Step 2: Navigate to Payroll Forms

1. Click **Payroll → Taxes → Forms**
2. Scroll to **Annual Forms → W-2**
3. Select the payroll year of the incorrect W-2

### Step 3: Edit the Employee W-2

* Click **View/Edit W-2**
* Select the employee with the incorrect form
* Correct the fields such as:

  * Employee name or SSN
  * Wages, tips, or withholding amounts
  * Employer EIN or address

### Step 4: Save and Mark as Corrected

* Click **Save**
* QuickBooks Online allows e-filing of **corrected W-2s**
* Mark the form as **Corrected** for IRS submission

### Step 5: Provide Corrected Copies to Employees

* Print or email the corrected W-2
* Include **Copy B, C, and 2** marked as **Corrected**

> ✅ Tip: Keep PDFs of both the original and corrected W-2 for your records.

## Steps to Fix an Incorrect W-2 in QuickBooks Desktop

### Step 1: Open QuickBooks Desktop

* Log in as **Admin**
* Switch to **Single-User Mode**

### Step 2: Access Payroll Tax Forms

1. Go to **Employees → Payroll Tax Forms & W-2s**
2. Click **Process Payroll Forms**

### Step 3: Select W-2 Form

* Choose **Annual Form W-2/W-3**
* Select the correct payroll year
* Click **Create Form**

### Step 4: Edit Employee W-2

* Select the employee needing corrections
* Update incorrect fields such as:

  * Name or SSN
  * Wages and tax withheld
  * Employer info

### Step 5: Save and Print Corrected W-2

* Click **Save**
* Print corrected W-2 for employees and **Copy A for IRS submission**
* Mark as **Corrected**


## Common Issues When Correcting an Incorrect W-2

| Issue                          | Solution                                                        |
| ------------------------------ | --------------------------------------------------------------- |
| W-2 cannot be edited           | Ensure payroll subscription is active and you have admin access |
| E-filing rejected              | Verify SSN, EIN, and wage totals; refile as Corrected W-2       |
| Print misaligned               | Use QuickBooks alignment tool and plain paper                   |
| Employee missing from W-2 list | Ensure the employee was paid in the selected year               |


## Best Practices After Correcting a W-2

* Notify affected employees immediately
* Keep **original and corrected W-2 copies**
* Save **PDF backups** for IRS audits
* Double-check all payroll and employee info
* File **corrected W-2s promptly** to avoid penalties

## 🛠️ Filed an Incorrect W-2 in QuickBooks?

Correct it quickly to avoid IRS penalties and employee tax issues.
📞 **Call QuickBooks Payroll Specialists: 866-593-4750**
Fast, accurate, and compliant W-2 corrections.

## FAQs

**Q1: Can I correct a W-2 after filing with the IRS?**
Yes. QuickBooks allows corrections, but the corrected W-2 must be resubmitted to the IRS.

**Q2: Do I need to issue a corrected W-2 to the employee?**
Yes. Always provide employees with **Corrected W-2 copies**.

**Q3: Can I e-file corrected W-2s?**
Yes. Both QuickBooks Online and Desktop support e-filing of corrected W-2s.

**Q4: Will correcting a W-2 affect payroll reports?**
Yes. QuickBooks automatically updates payroll totals and tax reports after corrections.

**Q5: How soon should I correct an incorrect W-2?**
Promptly, ideally as soon as the error is discovered, to avoid IRS penalties.

## Conclusion

Filing an incorrect W-2 in QuickBooks can cause tax issues for both employees and employers. By following the steps outlined above and keeping **best practices in mind**, businesses can **correct errors, stay compliant, and maintain accurate records**.

### 👉 Don’t risk IRS penalties or employee tax confusion

📞 **Call QuickBooks Payroll Experts Today: 866-593-4750**

Get fast, accurate, and compliant W-2 corrections with professional guidance.

