# QuickBooks Print To PDF Not Working? Here’s a Complete Step-by-Step Fix Guide

If you’re struggling with QuickBooks Print To PDF Not Working, you’re not alone. Many users depend on PDF functionality to send invoices, save reports, print pay stubs, and share tax forms. When this feature suddenly stops responding, it can disrupt your workflow and delay important financial tasks.


Whether you use QuickBooks Desktop or QuickBooks Online, PDF errors are common but fixable. In this detailed guide, we’ll explain why QuickBooks Print To PDF Not Working happens, how to fix it step by step, and when to call support at 866-498-7204 for immediate help.

## Why Is QuickBooks Print To PDF Not Working?

When QuickBooks Print To PDF Not Working appears, it usually means there is a problem with your PDF component, printer settings, or Windows permissions.

Here are the most common reasons:

- Damaged QuickBooks PDF converter
- Corrupted Microsoft XPS Document Writer
- Outdated QuickBooks version
- Windows update conflicts
- Incorrect printer setup
- Missing components in the QuickBooks installation

If you notice errors like:

- “Could not save as PDF”
- “Printer not activated error -20”
- Blank PDF preview screen
- QuickBooks freezes while printing

Then you’re likely facing the QuickBooks Print To PDF Not Working issue.

## Quick Checklist Before Troubleshooting

Before diving into technical fixes, try these basic checks:

- Restart your computer.
- Update QuickBooks to the latest release.
- Check your default printer settings.
- Make sure Windows is fully updated.

If the problem persists and QuickBooks Print To PDF Not Working continues, follow the advanced solutions below.

## How to Fix QuickBooks Print To PDF Not Working (Step-by-Step)

### Solution 1: Use QuickBooks Tool Hub

The first fix for QuickBooks Print To PDF Not Working is using the QuickBooks Tool Hub.

Steps:

- Close QuickBooks.
- Download and install QuickBooks Tool Hub.
- Open Tool Hub.
- Click “Program Problems.”
- Select “QuickBooks PDF & Print Repair Tool.”
- Wait for the repair to complete.
- Reopen QuickBooks and try printing again.

If it still doesn’t work, call 866-498-7204 for guided assistance.

### Solution 2: Verify Microsoft XPS Document Writer

Sometimes QuickBooks Print To PDF Not Working happens because Microsoft XPS Writer is disabled.

To check:

- Open Control Panel.
- Click Devices and Printers.
- Look for Microsoft XPS Document Writer.
- If missing, reinstall it from Windows Features.

After enabling it, restart your system and test printing.

### Solution 3: Reset Temp Folder Permissions

Improper folder permissions often trigger QuickBooks Print To PDF Not Working.

Steps:

- Press Windows + R.
- Type %TEMP% and hit Enter.
- Right-click inside the folder.
- Select Properties → Security.
- Ensure your username has Full Control.
- Click Apply and test QuickBooks again.

### Solution 4: Repair QuickBooks Installation

If files are corrupted, repairing the software can fix QuickBooks Print To PDF Not Working.

Steps:

- Close QuickBooks.
- Go to Control Panel.
- Click Programs and Features.
- Select QuickBooks.
- Click Uninstall/Change.
- Choose Repair.
- Restart your computer after completion.

### Solution 5: Reinstall the PDF Converter Manually

If none of the above works, manually reinstalling the PDF converter may resolve QuickBooks Print To PDF Not Working.

You may need technical guidance here. Contact QuickBooks experts at 866-498-7204 for immediate help.

## Advanced Fixes for Persistent PDF Errors

If QuickBooks Print To PDF Not Working continues even after repairs:

### 1. Run QuickBooks as Administrator

Right-click the QuickBooks icon → Run as Administrator.

### 2. Turn Off User Account Control (Temporarily)

Disable UAC settings and test printing.

### 3. Update Printer Drivers

Outdated drivers can trigger QuickBooks Print To PDF Not Working errors.

## How to Prevent QuickBooks Print To PDF Not Working in the Future

Here are some proactive tips:

- Always keep QuickBooks updated.
- Install Windows updates regularly.
- Avoid forced shutdowns.
- Run QuickBooks Verify & Rebuild tool monthly.
- Backup company files frequently.

These steps significantly reduce the chances of QuickBooks Print To PDF Not Working in the future.

## When to Contact QuickBooks Support?

If you’ve tried every fix and QuickBooks Print To PDF Not Working still blocks your workflow, it’s time to speak with a professional.

Certified QuickBooks technicians can:

- Repair corrupted components
- Reinstall PDF drivers safely
- Fix Windows registry errors
- Resolve printer configuration conflicts

Call 866-498-7204 for instant support and live troubleshooting assistance.

## Common Error Messages Related to QuickBooks Print To PDF Not Working

You may encounter:

- QuickBooks cannot complete the current action
- Component required for PDF printing is missing
- Printer setup problem
- Could not save as PDF

All of these point toward QuickBooks Print To PDF Not Working, and each can be resolved with the methods above.

## FAQs – QuickBooks Print To PDF Not Working

### Q1: Why is QuickBooks Print To PDF Not Working suddenly?

This usually happens after a Windows update, QuickBooks update, or printer driver change.

### Q2: Can I fix QuickBooks Print To PDF Not Working myself?

Yes. Most users fix it using Tool Hub or by repairing QuickBooks.

### Q3: Does reinstalling QuickBooks fix QuickBooks Print To PDF Not Working?

In many cases, yes. Repairing or reinstalling resolves damaged components.

### Q4: Is this issue common in QuickBooks Desktop?

Yes, especially in multi-user environments and after system updates.

### Q5: Who should I contact if QuickBooks Print To PDF Not Working continues?

Call 866-498-7204 for immediate professional assistance.

## Final Thoughts

Dealing with QuickBooks Print To PDF Not Working can be frustrating, especially when you need urgent access to invoices, payroll reports, or tax documents. Fortunately, most causes are simple to fix with the right troubleshooting steps.

Start with basic checks, use QuickBooks Tool Hub, verify printer settings, and repair your installation if needed. If the problem persists, don’t waste hours guessing—expert support is available at 866-498-7204.

By following this guide, you’ll not only fix the issue but also prevent QuickBooks Print To PDF Not Working from disrupting your business again.

If you need step-by-step live help, call 866-498-7204 today and get your QuickBooks printing back on track.