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> []# AtC-AtG 2021 


### Conference format
* only 3 invited talks (20+10 min or 30+15 min)
* when to do poster session? can have multiple rooms in gather town
* abstract book
    * posters with graphical abstracts, talks with text abstract

### Technical organization
* use Trello for tasks, etherpad/hackmd or google 


Corr: try


## 2021-05-13 First meeting ProComm EMEA region
### Meeting aims and discussions.
*	To know each other.
* To gather information and specific ideas about:
    1.	Conference format:
        a.	invited talks (Young researchers?): 1 invited + 2 young? Industry?20 min +10 min Q ? Young researchers and emerging topics?
        b.	networking, interaction
        c.	contributed talks (lengths, format, etc.), 10+5 min
    d.	posters -> Separate Rooms 
    e.	abstracts format, etc.
    i.	Posters with graphical abstracts. Talks with text abstract 
    2.	Technical organization ideas: website, choice of platforms 
*	Etherpad, hckmd.io, etherpad, trello, Monday, monday integrated in slack. slack account
*	Zoom Webinar (https://support.zoom.us/hc/en-us/articles/115005474943-Meeting-and-webinar-comparison issues interaction), twitch, youtube live. 
*	Closure: Gathertown.io beer tube to be asked , 
*	Regular weekly checks, mails users 

### New ideas and other issues. 

* Trello to avoid that everyone
* Get questions during the sessions -> look a platform
* Propose a tentative "Important Dates" schedule like:
    * Abstract’s submission opens: -> July
    * Abstract submission closes: 2nd Aug -> end of June
    * Extend the abstract submission:->  + 1 weeks (26th July)
    * Registration: closes 23rd August.
    * Notification of acceptance: 10th Aug
    * Conference date: 24th August

* Volunteers (in collaboration with other members) for:
    * Submission of abstract -> IEEEMagSoc Web or template?
    * To draft the Abstract template 
    * To select invited speakers (polls, criteria) ->  Aleksandra
    * To draft the email for the invited speakers. 
    * To draft the text for the call. Graphic design for homogeneous format? ->  Corrado
    * to email invited speakers -> 
    * platforms for the conference -> Zoom 
    * other tasks?
* Image showcase similar to those in Intermag. Worldwide participants and the committee can vote along the day. 
* Welcome session about the benefits of becoming members of IEEE Magnetics Society in the middle of the day.


## 2021-06-03 Second meeting

### Selection of 5 candites for invited speakers

* discussion about selection
* prefer young researchers over more experienced ones
* try to avoid people who are already giving a lot of invited talkes
* try to pick speaker from each field (spintronics, fundamentals + nanomagnetism, magnetocalorics,  Sensing +3D materials and other, motors and actuators)
* results: winner (second/backup):
    * Magnetocalorics: Franziska Scheibel (Jia Yan Law)
    * Fundamentals + Nanomagnetism: Valeria Rodionova (Nicola Spaldin)
    * 3D materials + more: Sebastian Gliga (Ester Palmero)
    * Spintronics: Sayani Majumder (Jean Pierre Nozières)
    * Motors and actuators: TBD


### Website
* Tommy is hard to reach, what do we need?
* landing page, abstract submission, program, contact info

## 2021-06-15 Third Meeting

### Invited speakers
* seletion of 3 invited speakers per region was made
* looking for somebody to give tutorial in Eupopean region, if possible female
    * Thomas Schrefl for micromagnetics and introduction to machine learning


## 2021-08-10

## Moderators for Sessions
- Europe Streaming: Corrado
- Europe Gather.Town (Session II): Lukas

## Evalution of contributions

## Book of abstracts
 - convert word files into latex files
 - EVERYBODY NEEDS TO DO THIS
     - Lukas 1-13
     - Corrado
     - Payel 36-44
     - Paula 45-56
     - José 57-66
 - IDs can found in the poster-session "IDs" document

## Speaker Notification
- speaksers need to be notified about their timeslot

## Last call for registration needs to be send out