> []# AtC-AtG 2021 ### Conference format * only 3 invited talks (20+10 min or 30+15 min) * when to do poster session? can have multiple rooms in gather town * abstract book * posters with graphical abstracts, talks with text abstract ### Technical organization * use Trello for tasks, etherpad/hackmd or google Corr: try ## 2021-05-13 First meeting ProComm EMEA region ### Meeting aims and discussions. * To know each other. * To gather information and specific ideas about: 1. Conference format: a. invited talks (Young researchers?): 1 invited + 2 young? Industry?20 min +10 min Q ? Young researchers and emerging topics? b. networking, interaction c. contributed talks (lengths, format, etc.), 10+5 min d. posters -> Separate Rooms e. abstracts format, etc. i. Posters with graphical abstracts. Talks with text abstract 2. Technical organization ideas: website, choice of platforms * Etherpad, hckmd.io, etherpad, trello, Monday, monday integrated in slack. slack account * Zoom Webinar (https://support.zoom.us/hc/en-us/articles/115005474943-Meeting-and-webinar-comparison issues interaction), twitch, youtube live. * Closure: Gathertown.io beer tube to be asked , * Regular weekly checks, mails users ### New ideas and other issues. * Trello to avoid that everyone * Get questions during the sessions -> look a platform * Propose a tentative "Important Dates" schedule like: * Abstract’s submission opens: -> July * Abstract submission closes: 2nd Aug -> end of June * Extend the abstract submission:-> + 1 weeks (26th July) * Registration: closes 23rd August. * Notification of acceptance: 10th Aug * Conference date: 24th August * Volunteers (in collaboration with other members) for: * Submission of abstract -> IEEEMagSoc Web or template? * To draft the Abstract template * To select invited speakers (polls, criteria) -> Aleksandra * To draft the email for the invited speakers. * To draft the text for the call. Graphic design for homogeneous format? -> Corrado * to email invited speakers -> * platforms for the conference -> Zoom * other tasks? * Image showcase similar to those in Intermag. Worldwide participants and the committee can vote along the day. * Welcome session about the benefits of becoming members of IEEE Magnetics Society in the middle of the day. ## 2021-06-03 Second meeting ### Selection of 5 candites for invited speakers * discussion about selection * prefer young researchers over more experienced ones * try to avoid people who are already giving a lot of invited talkes * try to pick speaker from each field (spintronics, fundamentals + nanomagnetism, magnetocalorics, Sensing +3D materials and other, motors and actuators) * results: winner (second/backup): * Magnetocalorics: Franziska Scheibel (Jia Yan Law) * Fundamentals + Nanomagnetism: Valeria Rodionova (Nicola Spaldin) * 3D materials + more: Sebastian Gliga (Ester Palmero) * Spintronics: Sayani Majumder (Jean Pierre Nozières) * Motors and actuators: TBD ### Website * Tommy is hard to reach, what do we need? * landing page, abstract submission, program, contact info ## 2021-06-15 Third Meeting ### Invited speakers * seletion of 3 invited speakers per region was made * looking for somebody to give tutorial in Eupopean region, if possible female * Thomas Schrefl for micromagnetics and introduction to machine learning ## 2021-08-10 ## Moderators for Sessions - Europe Streaming: Corrado - Europe Gather.Town (Session II): Lukas ## Evalution of contributions ## Book of abstracts - convert word files into latex files - EVERYBODY NEEDS TO DO THIS - Lukas 1-13 - Corrado - Payel 36-44 - Paula 45-56 - José 57-66 - IDs can found in the poster-session "IDs" document ## Speaker Notification - speaksers need to be notified about their timeslot ## Last call for registration needs to be send out