---
tags: 2022-organize, organize
---

# PyCon APAC 2022 Catch-Up Meeting with APAC Organizers

[TOC]

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## 20220703 Catch-Up Meeting #2 (Online)

:::info
- **Link**: meet.google.com/zpv-eoms-uwy
- **Date:** 13:00, 03 JUL 2022 (TST)
- **Participants:**
- David Lu
- Wei (WE)
- JunWei
- Jordan Su (TW)
- KwonHan Bae (KR)
- Iqbal (JP)
- **Minutes Taker:**
:::

### Agenda

- Committee / [name=David Lu]
- About Program / [name=Jun-Wei Song] & [name=Jordan Su]
- About Marketing / [name=Wei Lee]
- About Registraion / [name=GTB]
- Misc & A.O.B

### Meeting Minutes

- **Committee**
- *Main Conference (PyCon APAC 2022)*
- Date: 03-04 Sep 2022
- *Fully remote* via YouTube Streaming, Gather Town, and Discord
- [Warm-up Events] Young Inspirers Live
- 5 young inspirers from different countries in APAC
- 30 mins interview + 10mins Q&A
- Date: Join us on YouTube Channel and Facebook
- ==23 July 2022 (English)==
- ==30 July 2022 (Mandarin)==
- [Warm-up Events] Summer Sprint
- **Project recruitment until 23 July 2022**
- Link: https://forms.gle/7SFJ9hoR5PKtdji16
- Register will start from 4 July 2022
- Link: https://pycontw.kktix.cc/events/pyconapac2022-summersprint
- ==Date & Time: 09:30-17:00, 14 August 2022 (Online)==
- Join anywhere with network on Gather Town!
- **About Program**
- 4 Keynote Speakers
- 54 Talks (all pre-recorded)
- Talks pre-recorded videos will be released before the date of the conference
- 4 Tutorials
- Office Hours (Q&A)
- There is an Office Hours(Q&A) around 15 minutes on the two days of the conference so that the audience can watch the talks' pre-recorded video in advance and interact with the speaker during the two days of the conference.
- Open Space can sign up one week before the conference
- **About Marketing**
- Community Booths
- This year, PyCon APAC plans to design interactive community booths on Gather Town.
- Python communities and other open source communities in APAC are welcome to share their information and interact with PyCon APAC attendees during the conference.
- If any community representative is interested, please send (1.) COMMUNITY NAME and (2.) COMMUNITY LOGO to my email ([e-mail]), or you can directly send me messages on Discord (@Teila Ting).
- In consideration of available space on Gather Town, we could only invite LIMITED NUMBER of communities to set up their booths on PyCon APAC 2022.
- If you have any questions, please also feel free to contact me by email ([e-mail]) or Discord (@Teila Ting).
- Event Promotion
- Young Inspirers
- Summer Sprint
- Ticket
- Kiwi PyCon
- https://hackmd.io/rSKoyV9oRKuQkVBLDfs8XA
- Europython panel discussion for PyCon APAC promotion[name=iqbal]
- **About Registration**
- Sales Status
- **Regular Pass: NTD 2600 (~USD 88)**
- Pyckage conference gift
- Conference pass
- Deadline: 31 Jul 2022
- **Sponsorship Pass: NTD 5000 (~USD166)**
- Special Pyckage conference gift
- Conference pass
- Deadline: 31 Jul 2022
- Bundle Pass with Kiwi PyCon XI
- Conference pass for PyCon APAC 2022 and pass of Kiwi PyCon XI (Online)
- Sale period until 18th Aug 2022
- Price is about 100 USD
- More detail TBD with PyCon Kiwi PyCon
- Promotion of the ticket sale!

### Suggestion
- Ivy Fung: Can have more collaboration (e.g. Sprint, etc.)
- Kwon-Hon: Bundle ticket, sponsors want to be on-site.
- Wei Lee: Different discount for the ticket
- Iqbal: PyCon APAC help do marketing
- Wei Lee: Share PyCon My Sprint event on PyCon APAC Sprint
- Iqbal: Share PyCon MY event at Kiwi magazine about what's new this year
- David: Confirm next year PyCon APAC organizer at opening and closing
- Around Nov.
- Maybe send an email first for heating up.

- Iqbal: Most of the members are in US or EU area
- No one would know what's happening in Asia area
- have more member to drive voting the PSF
- Know-Han: Make a documentation and promotion for people to aware of this things

- Know-Han:
1. we need to make people as PSF fellow first ( 3 of 4 is PSF fellow )
2. make more people as managing member to get the rigit to vote
3. getting inside PSF and make voting system better
see you on discord!

---

## 20220409 Catch-Up Meeting #1 (Online)

:::info
- **Link**: meet.google.com/qzn-yaax-ije
- **Date:** 10:00, 09 APR 2022 (TST)
- **Participants:**
- David Lu
- Iqbal A
- Wei Lee
- Fish
- Jordan
- Junwei
- Jonathan
- JoJo
- Winnie
- **Minutes Taker:**
- Jun-Wei Song
:::

### Agenda

- Brief Self-Introduction
- Committee / [name=David Lu]
- Program Team / [name=Jun-Wei Song] & [name=Jordan Su]
- Marketing Team / [name=Wei Lee]
- Registration Team / [name=GTB]
- Venue Team / [name=Ray Chen] & [name=Fish]
- Misc & A.O.B

### Meeting Minutes

- **Committee**
- *Main Conference (PyCon APAC 2022)*
- Date: 03-04 Sep 2022
- *Fully remote* via YouTube Streaming and Gather Town
- ==We are now in CfP stage and will be closed in 15 Apr (23:59 AOE)!==
- *Following Warm-Up Evnet*
- Young Inspirers (End of July)
- Invite young Pythonistas with unique experiences
- Sprints #2 (End of August)
- Like mini-hackathon, we gather contributors of open-source project and people who also wants to be contributor to have a hacking time for under development features or unresolved issues
- **Program Team**
- [Yearly Schedule for Program Team (slides)](https://docs.google.com/presentation/d/1TN-bwy7hggtmla2LDgvkb9lHheJKuVmCc4EcVMikhng/edit?usp=sharing)
- Current Status of CfP (last update: 08 Apr 2022)
- Talks: 45
- Tutorials: 5
- Format of Session Schedule in PyCon APAC 2022
- PyCon APAC 2021 mode
- Release all talk videos except keynote before conference
- **Marketing Team**
- Public-Relationship (PR)
- Countdown of CfP
- 7 days left ([Twitter](https://twitter.com/PyConTW)): https://twitter.com/PyConTW/status/1512293580110397447?s=20&t=d_06-72u47_ThJLulL-bZw
- Future cooperation
- Sponsorship
- Contact with APAC sponsors
- [PyCon APAC 2022 Sponsorship info](https://tw.pycon.org/2022/en-us/sponsor)
- Forward Sponsorship info to [name=Micaela]
- Python Philippines: [e-mail]
- Join PyCon APAC Discord
- Please join the discord channel for PyCon APAC Organizers. You can message Kwon-Han Bae (PyCon KR) to get an invitation [e-mail] [name=Micaela]
- Put APAC 2022 info on one page website
- [PythonPH mailing list](http://eepurl.com/giiWVT)
- **Registration Team**
- About Tickets
| Tickets | Price | Date | Description |
|---|---|---|---|
| Early Bird Ticket (With Pyckage) | 1690 NTD (59 USD) | 22 Apr - 22 May | A discounted ticket that expires before the sales of regular tickets starts|
| Regular Ticket (With Pyckage) | 2600 NTD (90 USD) | 22 May - 12 Jul |Standard general admission|
| Late Bird Ticket (Without Pyckage) | 3600 NTD (125 USD) | 12 Jul - TBD |A ticket after Regular Ticket stop to sell.|
| Sponsor Ticket (With Pyckage) | 5000 NTD (173 USD) | 22 May - 12 Jul |Ticket for whom wants to give us more donation and we will donate part of money from sponsor ticketst to psf foundation.|
- What is "Pyckage"? - some souvenir for PyCon APAC 2022
- Q: The ratio of attendees between foreign and domestic in APAC 2021?
- 70% local
- **Venue Team**
- Main conference will be held via YouTube streaming and Gather Town
- [PyCon Taiwan YouTube Channel](https://www.youtube.com/c/PyConTaiwanVideo)
- [How PyCon Taiwan Uses Gather Town to Build the Virtual Conference Venue](https://pycontw.blogspot.com/2022/01/how-pycon-taiwan-uses-gather-town-to.html)
- **Misc & A.O.B**
- [name=Wei Lee] / Website of PyCon APAC as part of development sprint on mid August
- [name=Iqbal Abdullah] / Pre-APAC Events (Tentative talk title: "Encrypting tulips in the modern prestige economy: Blockchain, cryptocurrency, NFTs, and dystopianism")
> Recap: https://groups.google.com/g/pycon-organizers-apac/c/5whMcHdGNqA
- Date: 20:00-21:00 06 May JST (UTC+9)
- 5 minutes talk about PyCon APAC 2022 before Dr. David Mertz talk