---
# System prepended metadata

title: '==DRAFT== tech guidelines for Presenters'
tags: [pnm20, tech]

---

###### tags: `pnm20`, `tech`

# ==DRAFT== tech guidelines for Presenters 

### Recommendations 
> starter for House Rules, too? [name=erwin]

* Dress appropriately
* Sit against a clean and non-distracting background
* Ensure the lighting is appropriate
* Mute your microphone when you’re not speaking
* Ensure that your mic volume is appropriate
* Take notes by hand (especially when it’s a video conference)
* Look at the camera (not yourself) while speaking
* Setup a timer and mind your time
    * Lightning talk, up to 10 minutes
    * Regular talk, up to 25 minutes

## Presenter's Action Form
* https://forms.gle/Du1Uuvh4csaAhqWf7
    > ==This form needs your review/inputs==

### Recording your video
* If your Internet connection is unstable, or prefer more options or control of your recording, setup [OBS](https://obsproject.com/). 
    > ==OBS is not covered in this guideline==. Refer to the  [SotM2020 Guide](https://wiki.openstreetmap.org/wiki/State_of_the_Map_2020/Tutorial_Pre-Recorded_Talk#Recording_a_talk_with_OBS) for more information.
* We can assist you with recording to YouTube via Jitsi
    * Requirements
        * submit your deck
        * confirm your schedule slot
        * recording deadlines: 
            * Day 1 - 10th Nov
            * Day 2 - 5 days before session
            * Day 3 - 5 days before session

### Recording session (for support crew)
* Checklist
    * see https://hackmd.io/zTiO_2n2S4OUh5KkQBagNQ?both#Recommendations
    * Rules (📧 to send to presenters before the recording session):
        * Max takes: 3
        * Editing limited to cutting of videos
            * If they don't like the final video, they can record it themselves as long as they send the revised video before the deadline. 
        * submit copy of deck 
        * Unlisted video (Uncut version)
        * Video content adheres to COC and approved session
* Do a 1 minute test recording of participant
    * check audio quality (should not be too faint, or too loud)
    * check video quality
    * check lighting
    * check against guidelines
* Remind the presenter about the remaining time (e.g. 10 mins, 5mins, 1 min) through chat
* Do the actual recording
    * Recorder is responsible for editing (?)
    * Log essential details to spreadsheet for editing, specifically
        * name
        * time start
        * time end
        * notes
* Workshops
    * Ask faciliators to submit content outline (slide deck if available)
* Attendance (for the t-shirt contest and internet subsidies)
    * Gather via feedback form (daily) 
        * To be closed at midnight
* Should we run a dry run next week? @maning 
    * Call for a general meeting November 7, 2020
* Sponsor slides
    * No need to require. Use Jitsi wallpaper.
    * Prepare video clip (20 minute looping video of sponsors)