---
# System prepended metadata

title: 2020-01-15 Meeting Minutes
tags: [pnm20, logs]

---

# 2020-01-15 Meeting Minutes
###### tags: `pnm20` `logs`

:::warning
Ping [me](https://t.me/GOwin) if you require write access to this document. 
:::

:::info
- **Conference call:** https://meet.jit.si/PistaNgMapa
- **Date:** 2019-01-12, 21:30 - 22:33 PST
- **Agenda**
  1. [Intros](#Intros) `7 min`
  2. Call to Order
  3. [TAF/FEF Proposal](#TAF/FEF-proposal) `20-30min`
  4. Organizing PnM20 `10-20min`
  5. Other matters `10 min`
- **Participants:**
    - Leigh, Eugene, RK, Bunny, Andi, Ian, Leigh, Cham, Erwin
- **Reference:**
  - Main doc: [PnM20 Organizing Notes](/gfyn_9CNQWyrCkD0Axq_jQ)
  - [PnM20 Concept Note](/ItvWyqVxSqSDdkrTb6zAJQ) - working copy
  - Relevant sections from 
    - [Meeting notes, 2019-01-11](https://hackmd.io/Ho_6DqLBTWunku0UMaxhZg)
    - [Conference call notes, 2019-12-05](/8vTIaUvOROa78v4g_0Z8fw)

:::

## Call to order

### Intros

* PnM overview
  > advise everyone to get familiar with docs in the meeting notice email [name=Erwin]
* Recap of relevant discussions from previous e-meeting
* PnM20 plans

## ongoing efforts for PnM20
- [ ] :x: @Maning, update re Guagua
- [ ] :x: @Ben, update re Bicol
- [x] @Erwin, TAF

 
## TAF/FEF proposal
- For details, see notes: [2020-01-09: Meeting with TAF, re PnM20](/1zJXMoeMTJ2ccmlZwvfSwg)
- tl;dr unsolicited proposal 
  - PnM20 by May or early June
  - secure venue in Cebu City (to be confirmed within 2019w3)
  - become a conference sponsor
  - assist in finding sponsors
  - support organizing activities (through FEF)

## Organizing PnM20
- can we build-up the capacity and resources to run PnM20 by May or early June (~5 months) ?
  > IIRC, traditionally, Fiestas happen in May [name=Win Olario]
  - critical factors to make that happen?
      - [ ] Secured venue, with available facilities (labs, auditorium, meeting spaces, equipment, staff/volunteers)
      - [ ] Budget (Funding & Sponsorships)
      - [ ] Organizing Teams
- if TAF/FEF proposals falls through, how, where, and when can we hold PnM20?
- Who are available to step-up as leaders responsible for key result areas? 
    - see [proposed team org](/kJatYquNQla2X7ip1fH_8A)
- Expectations
  - [x] Team Leads (from several hours to several days a week, )
  - [x]Section volunteer (several hours or days a month; commitments based on KRA deliverables )
  - [x]Like in PnM19, Budget and Finance will
    - [x]strive to provide board and lodging, and transportation; but
    - [x]volunteers must prepare to pay for their own tickets with no expectations of reimbursements (although this was reimbursed in PnM19) 

### Conference values
The PnM20 Code of Conduct should reflect the values we espouse: 
  - Protect PPIs (Personal and private information)
  - Green / Minimize environmental impact
- Accessible & Inclusive
  - empowering mappers and enabling mapping initiatives in the country-side
  - encouraging establishment/growth of geo/map-py local communities in the country-side
  - participatory spaces for marginalized social groups
- FOSS first 
- For reference: [PnM19 CoC](/yF7vOhXsT_STvCjRZ0URkA)  

## What else we can start doing?
### Request for Comments:[DRAFT - PnM20 Sponsorship Tiers](/J6jDOdyFQRqO-Pf4fvUBwQ)

### Call for volunteers
- [x] Programme planning
- [x] Comms/Creatives
- [x] Informal network query for sponsorship/collaboration leads
  > finalize sponsorship tiers asap [name=Erwin]

---

## Notes 
- Several participants already online by 21:30, and meeting called to order by 21:38. Meeting ended at 22:33
- Erwin is temporarily facilitator. No one wanted to act as scribe. :stuck_out_tongue_closed_eyes: 
- On the feasibility of doing it by May/June:
  - Cham: as long we have the Human Resources/Speakers/Volunteers in place, it looks doable
    - ensure critical resources: food, venue, speakers
  - RK: no objections
  - Ian: let's set a deadline for TAF to determine the venue by 30th January
  - Bunny: try push for early June, to make the most of available time for preparations
- Bunny suggested we revisit lessons/feedback from PnM19, to avoid pitfalls. 
- Eugene relayed the offer made by HOT-PH from January 11 meeting: HOT-PH is willing to help in organizing if the event happens in PAM. Didn't specify whether they want to be a sponsor.
- Encouraged participants to sign-up to Organizing Teams. Team members will choose among themselves who to designate as Team Coordinator.
- re goals/objectives on PnM20
  - several participants expressed their agreemeent to the same goals as PnM19 - non-profit, outreach activity for building open (geo)data communities outside NCR. 
  - no objections from the other parties present.
