# 2020-01-15 Meeting Minutes
###### tags: `pnm20` `logs`

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Ping [me](https://t.me/GOwin) if you require write access to this document.
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- **Conference call:** https://meet.jit.si/PistaNgMapa
- **Date:** 2019-01-12, 21:30 - 22:33 PST
- **Agenda**
1. [Intros](#Intros) `7 min`
2. Call to Order
3. [TAF/FEF Proposal](#TAF/FEF-proposal) `20-30min`
4. Organizing PnM20 `10-20min`
5. Other matters `10 min`
- **Participants:**
- Leigh, Eugene, RK, Bunny, Andi, Ian, Leigh, Cham, Erwin
- **Reference:**
- Main doc: [PnM20 Organizing Notes](/gfyn_9CNQWyrCkD0Axq_jQ)
- [PnM20 Concept Note](/ItvWyqVxSqSDdkrTb6zAJQ) - working copy
- Relevant sections from
- [Meeting notes, 2019-01-11](https://hackmd.io/Ho_6DqLBTWunku0UMaxhZg)
- [Conference call notes, 2019-12-05](/8vTIaUvOROa78v4g_0Z8fw)

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## Call to order

### Intros

* PnM overview
> advise everyone to get familiar with docs in the meeting notice email [name=Erwin]
* Recap of relevant discussions from previous e-meeting
* PnM20 plans

## ongoing efforts for PnM20
- [ ] :x: @Maning, update re Guagua
- [ ] :x: @Ben, update re Bicol
- [x] @Erwin, TAF

## TAF/FEF proposal
- For details, see notes: [2020-01-09: Meeting with TAF, re PnM20](/1zJXMoeMTJ2ccmlZwvfSwg)
- tl;dr unsolicited proposal
- PnM20 by May or early June
- secure venue in Cebu City (to be confirmed within 2019w3)
- become a conference sponsor
- assist in finding sponsors
- support organizing activities (through FEF)

## Organizing PnM20
- can we build-up the capacity and resources to run PnM20 by May or early June (~5 months) ?
> IIRC, traditionally, Fiestas happen in May [name=Win Olario]
- critical factors to make that happen?
- [ ] Secured venue, with available facilities (labs, auditorium, meeting spaces, equipment, staff/volunteers)
- [ ] Budget (Funding & Sponsorships)
- [ ] Organizing Teams
- if TAF/FEF proposals falls through, how, where, and when can we hold PnM20?
- Who are available to step-up as leaders responsible for key result areas?
- see [proposed team org](/kJatYquNQla2X7ip1fH_8A)
- Expectations
- [x] Team Leads (from several hours to several days a week, )
- [x]Section volunteer (several hours or days a month; commitments based on KRA deliverables )
- [x]Like in PnM19, Budget and Finance will
- [x]strive to provide board and lodging, and transportation; but
- [x]volunteers must prepare to pay for their own tickets with no expectations of reimbursements (although this was reimbursed in PnM19)

### Conference values
The PnM20 Code of Conduct should reflect the values we espouse:
- Protect PPIs (Personal and private information)
- Green / Minimize environmental impact
- Accessible & Inclusive
- empowering mappers and enabling mapping initiatives in the country-side
- encouraging establishment/growth of geo/map-py local communities in the country-side
- participatory spaces for marginalized social groups
- FOSS first
- For reference: [PnM19 CoC](/yF7vOhXsT_STvCjRZ0URkA)

## What else we can start doing?
### Request for Comments:[DRAFT - PnM20 Sponsorship Tiers](/J6jDOdyFQRqO-Pf4fvUBwQ)

### Call for volunteers
- [x] Programme planning
- [x] Comms/Creatives
- [x] Informal network query for sponsorship/collaboration leads
> finalize sponsorship tiers asap [name=Erwin]

---

## Notes
- Several participants already online by 21:30, and meeting called to order by 21:38. Meeting ended at 22:33
- Erwin is temporarily facilitator. No one wanted to act as scribe. :stuck_out_tongue_closed_eyes:
- On the feasibility of doing it by May/June:
- Cham: as long we have the Human Resources/Speakers/Volunteers in place, it looks doable
- ensure critical resources: food, venue, speakers
- RK: no objections
- Ian: let's set a deadline for TAF to determine the venue by 30th January
- Bunny: try push for early June, to make the most of available time for preparations
- Bunny suggested we revisit lessons/feedback from PnM19, to avoid pitfalls.
- Eugene relayed the offer made by HOT-PH from January 11 meeting: HOT-PH is willing to help in organizing if the event happens in PAM. Didn't specify whether they want to be a sponsor.
- Encouraged participants to sign-up to Organizing Teams. Team members will choose among themselves who to designate as Team Coordinator.
- re goals/objectives on PnM20
- several participants expressed their agreemeent to the same goals as PnM19 - non-profit, outreach activity for building open (geo)data communities outside NCR.
- no objections from the other parties present.