Pista ng Mapa 2020 Presenters Technical Guidelines

# Pista ng Mapa 2020 Presenters Technical Guidelines ## Recording During Pista ng Mapa 2020 we'll be playing your recorded presentations instead of doing it live, for the convenience of everyone, as well as avoid tech-related hiccups during the conference. The Q&A segment right after a session will be live, and your presence is expected. Please keep in mind that the recorded videos are to be part of the conference sessions, hence the [Pista ng Mapa 2020 Code of Conduct](https://pistangmapa.github.io/2020/code-of-conduct) applies. As a supplement to this, we have crafted session guidelines for a smoother and enjoyable session for all. Presenters may opt to record their videos on their own or (if you haven't created one yet or having difficulty) may schedule a recording session with our technical team. The recording session would use our conference platform and subsequently record your videos directly on Youtube. ### General Guidelines * Please make sure you are in a well lit and echo free location. * Always check your video and audio input devices. * Plain solid background is preferred but not required. * As a minimum your videos should include your presentation (via a slide deck or otherwise) and voice over, while video inset of your self is preferred but not required. * Tip: In case you have one. Looking straight at the camera will create a connection with participants; looking down at the notes will have the opposite effect. * Please make sure to adhere to our time limits. * 10 minutes for a lightning talk. * 25 minutes for a regular talk. * Our audience is diverse and English is not our first language. We request you to speak slowly, loudly and clearly. ### Online Recording Session (with us) * Recording sessions will be done via a Jitsi deployment on 8x8 and streamed to an unlisted Youtube video. * Before the recording session starts, please submit a copy of your slide deck so we can monitor your progress during the recording. * While recording, our technical team would remind you of the time remaining on chat function. It maybe helpful to have a clock or timer nearby, to help you keep track of the time. * Due to resource constraints we have to limit our recording to a maximum of three (3) takes. * Editing would be limited to cutting (or splicing?) of a video take. * We'll provide you with the unlisted Youtube link so you can view the recorded video. * Unfortunately, no do overs. In case the final video is not to your liking, you could still send us a recording on of your own. (As long as it still within our submission deadlines.) * If you are late by 15 minutes for your recording session with the tech team, without notifying us beforehand, we will assume that you've opted to cancel your session with us. You may use the [action form](https://forms.gle/Du1Uuvh4csaAhqWf7) to schedule for another recording session. ### Recording on your own * Video format: MP4 preferred, 720p (1280×720) or 1080p (1920×1080) at 30fps * Filename format: <firstname>_<lastname>_<title>.<ext> * We recommend (but not require) that you record using [OBS](https://obsproject.com/) if you wish to display a video of yourself along with your slides. * Please refer to the following OBS tutorial for instructions: https://osm.org/wiki/State_of_the_Map_2020/Tutorial_Pre-Recorded_Talk * Please use the Pista ng Mapa logo (we sent via email) and use that in lieu of the State of the Map logo as mentioned in the OBS tutorial. :::info Tip: If you have a video editing application such as iMovie or KDEnlive, you may record your talk in short segments instead of doing it all in one go. You can then edit your video to edit out bloopers or mistakes. ::: ## Submission and Extended deadlines Due to possible disruptions due to typhoon Rolly, we are extending our submission deadlines. Presentation videos should be submitted within extended the dates (depending on your scheduled presentation dates) listed below: - Day 1 - November 10, 2020 - Day 2 - November 14, 2020 - Day 3 - November 21, 2020 ## Presenter’s Action Form For video submissions, recording scheduling, account/e-wallet details (for the honoraria/incentives, if you didn't opt out) submission and general contact to our tech team please use the presenter's action form below. * https://forms.gle/Du1Uuvh4csaAhqWf7 ## Miscellaneous If you are one of those experiencing video conferencing fatigue already, we hope to give a slightly different experience. In support of open software, we'll be using Jitsi for Pista ng Mapa 2020. If you're unfamiliar with it, check out this [Jitsi Meet briefing](https://8x8.com/university/free-online-training/meetings#feature-sec-1), or watch the short video below. {%youtube n6iJaL0VolA%} If this is insufficient, we may host a getting to know you session with you. Let us know so we can schedule a quick call. --- :::warning **Disclaimer** The PnM 2020 Organizing Committee reserves the right to modify and update these guidelines as the need arises, without prior notice. Last update: 2020-11-06. :::