---
# System prepended metadata

title: 2020-08-29 E-meeting
tags: [pnm20, logs]

---

# 2020-08-29 E-meeting
###### tags: `pnm20` `logs`

:::spoiler Meta
:::info
- **Date:** 2020-08-29
- **Agenda** (duration estimate: ~60 mins)
  1. [Prelims](#Prelims) `5-10 mins`
  2. [Agenda](#Agenda) `15-35mins`
        * Programs
        * Marketing
        * Technical
        * Admin & Finance
        * Etcetera
  4. [Summary of Action Items](#Pending) `5-15 mins`

- **Participants:**
  - Erwin
  - Maning
  - Eugene
  - RK
  - Marx
  - Ian
  - Cham
  - Mikko
- **References:**
  - [Logs from previous meeting](https://hackmd.io/team/pnm?nav=overview&tags=%5B%22logs%22%5D)
:::

## Prelims
* chit-chat
* [x] Determine scribe: <span style="color:blue">cham</span>
* Called to order at 20:35 PST

## Agenda

### Programs
- [ ] review feedback of CfP form
- [ ] finalize edits
    - [ ] Change *Honoraria* to *Token/Gift*
- Honoraria/tokens
    - tokens for non-locals
        - It will be an $25 electronic gift voucher
        > We need to ensure that there's money for it - [name=erwin]
        - Poll: **100%** in favor of giving tokens/gifts for non-locals
- For those who previously applied as speakers
    - Eugene will invite/contact them to apply again

### Marketing
- [x] are pubmats for 31st Aug announcements ready?
    - YES! Pub mats are ready.
    - [x] Draft copy for all the pub on Monday
    - [x] Finalize time to post, SocMed experts: 3pm on Monday; Office hours: 10am
    - [x] November conference dates: November 13, 20, 27
        - [x] Add specific dates in the pub mats 
    - [ ] September events: 
        - [x] CfP
            - [x] Pub mat
                - [Link to Cfp form](https://docs.google.com/forms/d/e/1FAIpQLSfY1Xso3LnqwQHvCrIhqulUSjzdthegzJ03DAd9AlWRV1f7Zw/viewform)
            - [x] Draft copy 
        - [ ] Contest
            - [x] Pub mat
            - [ ] Needs to make the theme more specific  
- [x] ad campaign/sponsored posts in Facebook 
    - [x] 1,000 PHP budget for one week 36 (whole of W36)
        - [ ] Ben will receive the funds
    - [ ] measuring campaign reach
        - [ ] finalize sign-up sheet (tomorrow)
        > Those who sign-up will receive certificates of participation on paper, in addition to e-certificates -- subject to actual session(s) attendance. At a minimum, we need: **email address, what kind of interest they have in open geodata / software, what industry they're in, and what work they do.** Last meeting this task was assigned to marketing: @sWSm16-ET6-teRIRvGencA  @fVTivWjVQfec8ekROHvadA 
       - [ ] review campaign on W37, and determine what adjustments to make for advert campaigns on SocMed
- [X] Cham: get quotations for t-shirts, stickers for giveaways, cc Erwin for billing. 
    - Quotations will be for review and discussion in another meeting
    - Quotations are uploaded [here](https://drive.google.com/drive/folders/1dNWMh2PbvpQc-yg6nD6mJGa3l6ASZCSj?usp=sharing)


### Technical
- result of meeting - [Click here for collab doc](https://hackmd.io/rks9MoQrT86njFdHlgjARQ)
    - For BBB and Zoom: We may be able use partner/sponsor resources.
- support/technical assistants
    - duties and responsibilities
        - moderator/host
            - Controls screen sharing etc.
        - 2x technical support
    - hiring
- decide on whether we should deploy our own server instance
- Next meeting we will test another platform 
    > Webex - [name=Maning]

### General

### Admin & Finance
- Maning will ship out comms to sponsors on Monday, after announcement
- FB reiterated their support for the conference
    > the challenge is passing through the hoops of their vedor registration process. we failed to meet requirements last Feb. also, from sotmAsia18 experience, they got the money 6 months after the event. [name=erwin]
- set 1st October deadline to receive commitment funds from sponsors. encourage earlier transfers
- **Honoraria** 
    - amounts agreed in last meeting will hold until we get additional cash on hand
    - [x] Erwin's proposal: gift voucher (e.g. $25 amazon gift card) for non-locals. 
        > international cash transfer fees are more expensive, but let's defer this until our cash position improves [name=erwin]
        - Unanimously agreed on by participants, but specific amount will be decided on a future meeting, depending on financial state. 

### Pending

#### Announcement-related Checklist
- [x] Website update
- [x] SocMed updates
    - [x] ask network to help spread the message
    - [ ] sponsored posts
- [x] OSM Wiki/Calendar
    - [x] OSMCal: https://osmcal.org/event/285/
