Where: https://meetings.ucc.asn.au/b/plug
(fallbacks: https://jitsi.perthchat.org/plug , mumble.plug.org.au)

## Committee agenda

#### Start: 19:30?

0. Apologies
1. Minutes of last committee meeting
1. Next Meeting
1. Reports
1. Specific Business (items foreshadowed before meeting)
1. Events
* Review of recent events:
* September 2024
* Second Sunday 2024-09-08 PLUG+POSH
* Nick, Michael, James, Dan
*
* Second Tuesday 2024-09-10
* JasperG, panel discussion on Linux gaming
* Upcoming events:
* October 2024
* Second Tuesday 2024-10-08T18:00
* General meeting
* VENUE: Riff/Spacecubed, 45 St George's Tce
* Order food: $100 budget
* Ratify new committee members
* Allocate named officers: Chair/Treasurer
* Maybe agenda: continue meetup.com ? other services? Sponsorship?
* then... Best-of-GUADEC? Go to pub to celebrate Ubuntu "Oracular Oriole" 24.10?
* Second Sunday 2024-10-13 PLUG+POSH
* November 2024
* Second Sunday 2024-11-10 PLUG+POSH
* Second Tuesday 2024-11-12
* Placeholder, look for outings, work visits; or infra workshop
* https://dddperth.com/ , Saturday 2024-11-16
* PLUG-in-the-Pub Thursday 2024-11-28
* Due for a central: https://hyggebar.com.au/
* Opening hours: Wed,Thu,Fri,Sat 1600--2200 https://hyggebar.com.au/our-story
* December 2024
* Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ?
* Special invite, past committee&friends
* January 2025
* Second Sunday 2025-01-12 PLUG+POSH
* Second Tuesday 2025-01-14 AGM
* Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/
* Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/
* https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html
* PLUG-in-the-Pub
* February 2025
* Second Sunday 2025-02-12 PLUG+POSH Hack afternoon
* Second Tuesday 2025-02-14 PLUG: Talk/seminar, Second Tuesday
* March 2025
* Second Sunday 2025-03-09 PLUG+POSH Hack afternoon
* Second Tuesday 2025-03-11 Raspberry Jam?
1. General Business
1. End: 20:xx

* PLUG infra:
* Principle: Build a new working system before breaking the old one
* Rationale: Why do we need a mail server anyway?
* Every organisation needs to contact it members from time to time, e.g. general meeting announcements
* Mailing lists run by third parties usually have to be "opt-in", so when you move from one provider to another every member has to re-confirm
* When we run our own one, we can just add people directly when we are sure they are consenting to that

* What are the pros and cons of hosting email ourselves?
* Pro:
* The same service keeps working with almost zero effort year after year (3 hours/year dealing with spam?, so far 2011--2024)
* More storage if we host ourselves, no limits on usage. (Currently running on a 32GiB storage AWS EC2 VM)
* Con:
* Migrating the email service to mailman3 is more time consuming then using a 3rd party service.
* What are the pros and cons of hosting email using a 3rd party service?
* Pro:
* It's a lot simpler.
* Fewer subscribers will re-confirm and stay active. (Not necessarily an issue, if people don't want to subscribe again that's their choice.)
* Con:
* It's a lot more complex.
* This can be outsourced, but we have extreme difficulty onboarding occasional committee members into every third-party service we use.
* Subscriber's consent is no retained and is asked again for the new service: 90%? of subscribers are not very active and will not confirm a new invitation request, some will be annoyed at being asked again. (This might be pedantic.)
* If we ignore opt-in, our mails will look a lot more spammy/marketing

* Would we be willing to transition to a 3rd party email service?