Hack week planning meeting | Thursday 2022 June 2 at 11 am ET

--- tags: Hack Week --- # Hack week planning meeting | Thursday 2022 June 2 at 11 am ET ## Agenda 1. We're **6 weeks** away 2. Hack Week repo * Cover change from the past week? * What else needs to be done? * **[Creating issues](https://github.com/PlasmaPy/hack-week/issues/new) for Hack Week projects!!!!** * resources directory...how should we utilize? 3. Documentation for the hack repo * https://docs.hack.plasmapy.org/en/latest/ * we can choose a different CNAME if desired * need to link to documentation on the hack.plasmapy.org page 4. Hack Week Projects 5. [Schedule] * **How do we solidify the schedule?** * Review current schedule * When to post to website? * What are our next steps? 6. Status of advertisement/spreading the word (David) * how/when do we do follow up messaging? 7. Status of registration (Ramiz) * on website * responses so far 8. What material do we need to give participants before the event? (if time permits) * just start brainstorming what is needed * to go on the website and/or in the "resources" directory in the repo 10. Discord channel (if Time permits) 11. Review website (if Time permits) [Google Drive]: https://drive.google.com/drive/folders/1LaxMGDt1fPhJP9D9XtefFB2sOoVtFUEy?usp=sharing [Distribution List]: https://docs.google.com/document/d/1PN4_R3Rdv-h_BEDem9wknWZY5K4WwO8KJMq4bzuG3Ug/edit?usp=sharing [schedule]: https://docs.google.com/spreadsheets/d/1OixK8fN8QOy0bKnXcZugayiuHzmQrMhAB0-etm9dIQk/edit?usp=sharing ## Action Items * [Steve] compose and send out lightning talk email ## Minutes * Review of changes to schedule from last week * We should go in and make sure that we have a plan for the less-structured, getting started sessions * Would be helpful to have `git` covered before IDEs * Day 1: * Should cover basics of IDEs, but advanced concepts don't happen until day 2 * Knowing the mechanics of an IDE requites the git commands, but that doesn't happen until Day 2 * Lightning talk criteria * Day 2-5 have a slot for (up to) 4 talks * pin the session before the social hours so we can break directly into the social hour * Limit all talks to 5 mins * No more than 2 slides * ... * reaching out to presenters * what day do you prefer? * tell them the criteria * confirm (lock-in) you will talk * announcement email * set end of registration to June 28, 2022 * include criteria * if you're talk needs approval by your facility, please be aware of the timeline.