---
tags: project management, minutes
---

# PlasmaPy "Project" Meeting | Wednesday 2021 March 17 at 12:00 PT / 13:00 ET

[](https://hackmd.io/2fAyxnC-QouIOnCtzKY9qA)

### Video Conference Information
* Instant messaging: [Matrix](https://element.im/app/#/room/#plasmapy:openastronomy.org) and [Gitter](https://gitter.im/PlasmaPy/Lobby)
* [GitHub Minutes Repository](https://github.com/PlasmaPy/plasmapy-project/tree/master/minutes)
* ["Project" Sub-directory](https://github.com/PlasmaPy/plasmapy-project/tree/master/minutes/_project)
* [PlasmaPy on GitHub](https://github.com/PlasmaPy/plasmapy) ([pull requests](https://github.com/PlasmaPy/plasmapy/pulls), [issues](https://github.com/PlasmaPy/plasmapy/issues))
* [PlasmaPy Enhancement Proposals on GitHub](https://github.com/PlasmaPy/PlasmaPy-PLEPs)
* [PlasmaPy Google Calendar](https://calendar.google.com/calendar?cid=bzVsb3ZkcW0zaWxsam00ZTlrMDd2cmw5bWdAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ)

## Agenda (please feel free to edit or add items)

1. Introductions
2. 10-15 minutes of roadmap
* drafting [roadmap](https://hackmd.io/@plasmapy/ry0mmnj6v)
* [Nick] Can I [Erik] get you to expand on the `Simulation`
* [Status ??]
3. solicit "Project Issues"
4. `v0.6.0` released last Sunday
* **Congrats to all!!!**
* Lots of things learned during the release, but it is definitely getting smoother.
5. [Status] post-release newsletter
* [Brainstorming doc](https://hackmd.io/@plasmapy/HJ-AbhUm_)
6. [Status, David] BMC student
7. [Status, Nick & David] clean code & how to contribute videos
8. [Status] Hackathon
* Points from last week's meeting
* progress on website hack.plasmapy.org
* steps to be taken this week?
9. [Status] Zenodo & mini-conf follow up
* **Decided to strike item**
10. [Status] public zoom link for meeting
* Do we need a PlasmaPy Zoom account?
10. Issues
1. ...
2. ...
11. Pull requests in progress
1. ...

## Attendees

* Erik
* Steve
* Nick
* David

## Action Items

***Erik***
> ***Continuation***
> * re-purpose `Plasma-Education` to deploy on RTD
> * add the "Project Issue" framework to the repo
> * add `OMFIT` to affiliated pkgs
> * Sterling has submitted a request
* Roadmap
* refine
* start make page for website
* Get `plasmapy-education` up to speed

***Nick***
> ***Continuation***
> * for website make a v0.5.0 news post
> * Create issue on screen reader compatibility for math in PlasmaPy docs
> * look at register.com to see about getting @plasmapy.org email addresses
> * Name for the Zenodo community for DPP mini-conf
> * How to do Zenodo for DPP mini-conf
> * see "Zenodo magic" bullet point below
> * look at register.com to see about getting @plasmapy.org email addresses
* Open an issue on clarifying the "Citation" page on plasmapy.org
* Rough schedule should be complete by mid-March **Hack Week**
* ~~email to Hackathon group~~
* ~~link to Discord channel~~
* ~~update on next meeting~~

***David***
> ***Continuation***
> * contact mini-conf contributors about uploading to Zenodo
> * email w/ instructions on how to upload their talks to Zenodo
> * Create new zoom link for "Project" meeting
> * add us as alt. admins (if possible)
> * add waiting room
> * post the newsletter to engage.aps.org & social media
> * see Zenodo bullet under Nick's action items
> * Create a "PlasmaPy Project" public Zoom meeting
> * add us as alt. admins (if possible)
> * add waiting room
> * Will look at zoom account features to see if they meet our needs
> * aiming to make a decision on this in 1 - 2 months
* Upload Nick's DPP contributing video to YouTube.
* ~~Create hackmd doc for entering Newsletter section info.~~

## Minutes

* ROADMAP
* some items will slip to Q2 to goals
* Nick wants refactoring as part of the roadmap (Erik views this as a Tier 2 roadmap item)
* refactoring of particle functionality (needed for Thomson scattering)
* refactoring of transport functionality (needed for Transport roadmap item)
* A review and refactor of `plamsapy.formulary`
* `v0.6.0` Release
* probably going to go to a date base version FY2022
* will implement a feature freeze the week of a release
* code freeze for the 2-3 days around the release, and only focus on release PRs (bug or typo fixes still allowed)
* Newsletter
* Nick and I [Erik] need to fill out newsletter brainstorm **by Wed. 3/24 next week**
* **Want to release before April 1st.**
* Items for newsletter
* Nick will put together a thing on a sim working group. David might step in and do the putting together of info that Nick provides, if needed.
* Nick will also do the thing about the hack week
* BMC student
* working with `flask` and has a rough prototype going
* will likely need a meeting in a few weeks (likely w/ office hours)
* no update on uploading videos...most likely happen next week
* Hackathon
* going with Hack-week
* meeting every 2 weeks
* Valentina voluteered to be our Communication DJ
* Next decision over next two weeks in nailing down format
* allow impromptu breakout sessions thru Discord
* Decided to strike the Zenodo & mini-conf follow-up
* will aim to be better about this next time
* should be on top of this before running the next mini-conf