---
# System prepended metadata

title: Hack week planning meeting | Thursday 2022 May 12 at 11 am ET
tags: [Hack Week]

---

---
tags: Hack Week
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# Hack week planning meeting | Thursday 2022 May 12 at 11 am ET

## Agenda

1. Check-in
2. Hack Week repo
    * How should we set up the hack week repo before the event starts
    * What materials should we make available before the event begins?
    * 2021 to a `2021` branch
    * develop 2022 on `main` branch
    * creating issues for Hack Week projects
3. [Schedule]
    * Review current schedule
    * Outline a theme for each day
    * start gathering content for each day
    * Who should lead sessions? How should sessions be lead?
    * How to format Day3? Directly go to breakout sessions? Have a demo before breakout sessions? How many sessions?
4. Status of advertisement/spreading the word (David)
    * how/when do we do follow up messaging?
6. Status of registration (Ramiz)
    * on website
    * responses so far
8. What material do we need to give participants before the event? (if time permits)
    * just start brainstorming what is needed
10. Discord channel (if Time permits)
11. Review website (if Time permits)

[Google Drive]: https://drive.google.com/drive/folders/1LaxMGDt1fPhJP9D9XtefFB2sOoVtFUEy?usp=sharing
[Distribution List]: https://docs.google.com/document/d/1PN4_R3Rdv-h_BEDem9wknWZY5K4WwO8KJMq4bzuG3Ug/edit?usp=sharing
[schedule]: https://docs.google.com/spreadsheets/d/1OixK8fN8QOy0bKnXcZugayiuHzmQrMhAB0-etm9dIQk/edit?usp=sharing

## Action Items

* ...

## Minutes

* Hack Week repo
    *  Plan in agenda for managing branches sounds good
    *  Can open project ideas as issues in repo
*  Schedule
    *  [Day 3] The formulary
        *  start the session off with a demo ~20min
        *  then go off into breakout groups
        *  David volunteers to be the guinea pig for the demo
*  **We have about 5-6 people that are willing to lead sessions/breakout rooms**
*  **Keep the main room a general room instead of a breakout room.** This will facility distriubtion to breakout rooms and act as a kind of a help desk. If participants are too few, then we can make the main room back into a work room. 
*  Only record Days 1 & 2 and the demo of day 3
*  It is okay to pronounce "OMFIT" as either "OMFIT" or "OMFIT" 😬
*  Distribution list from David: The main thing about the distribution list is to think about when we want to send out reminders and how many, but we can likely defer this conversation to next week 
*  During breakouts, the main Zoom room can be a community square