---
# System prepended metadata

title: Hack week planning meeting | Thursday 2022 April 21 at 11 am ET
tags: [Hack Week]

---

---
tags: Hack Week
---

# Hack week planning meeting | Thursday 2022 April 21 at 11 am ET

# Agenda

1. Introductions
2. Registration form update
3. Website stuff
    * Photos for organizing committee needed
4. Advertising
    * Where do we advertise?
    * What are the key points we want to advertise? 
6. Lightning talks
7. Sketching out a rough schedule
8. Hack Week repo
   * How should we set up the hack week repo before the event starts
   * What materials should we make available before the event begins?

## Action Items

* 

## Minutes

* Advertising
    * **look at past questionair to see where people found out about the event**
    * **Scrape blurb from last hack week**
    * engage
    * plasmapy mailing list
    * hack21 mailing list
    * low temp newsleter
    * social media
    * plasma student discord
    * MagNET on slack
    * BaPSF on slack
    * small college network
    * DIII-D / OMFIT (via Sterling?)
    * heliophysics lists (SPA, PyHC)
* Tracking attendance on zoom
    * https://www.alphr.com/how-to-take-attendance-in-zoom/
    * https://marketplace.zoom.us/apps/sPhMs2YlShSQpYU4xJ0Vvw
* Having talks?
    * we're siding with dropping talks altogether but need more data points
    * keep the talk poll in the registration form to gauge interest
    * depend on how that poll goes, we can decide to include talks or night
    * talks could also be in breakout sessions
    * update registration question on talks to highlight that it might or might not happen
* A discussion or unconference on how to make existing packages open source and move to an open community development model