---
tags: Hack Week
---

# Hack week planning meeting | Thursday 2022 April 21 at 11 am ET

# Agenda

1. Introductions
2. Registration form update
3. Website stuff
* Photos for organizing committee needed
4. Advertising
* Where do we advertise?
* What are the key points we want to advertise?
6. Lightning talks
7. Sketching out a rough schedule
8. Hack Week repo
* How should we set up the hack week repo before the event starts
* What materials should we make available before the event begins?

## Action Items

*

## Minutes

* Advertising
* **look at past questionair to see where people found out about the event**
* **Scrape blurb from last hack week**
* engage
* plasmapy mailing list
* hack21 mailing list
* low temp newsleter
* social media
* plasma student discord
* MagNET on slack
* BaPSF on slack
* small college network
* DIII-D / OMFIT (via Sterling?)
* heliophysics lists (SPA, PyHC)
* Tracking attendance on zoom
* https://www.alphr.com/how-to-take-attendance-in-zoom/
* https://marketplace.zoom.us/apps/sPhMs2YlShSQpYU4xJ0Vvw
* Having talks?
* we're siding with dropping talks altogether but need more data points
* keep the talk poll in the registration form to gauge interest
* depend on how that poll goes, we can decide to include talks or night
* talks could also be in breakout sessions
* update registration question on talks to highlight that it might or might not happen
* A discussion or unconference on how to make existing packages open source and move to an open community development model