---
# System prepended metadata

title: Hack week planning meeting | Thursday 2022 May 26 at 11 am ET
tags: [Hack Week]

---

---
tags: Hack Week
---

# Hack week planning meeting | Thursday 2022 May 26 at 11 am ET

## Agenda

1. We're **7 weeks** away
2. Hack Week repo
    * Cover change from the past week?
    * What else needs to be done?
    * **[Creating issues](https://github.com/PlasmaPy/hack-week/issues/new) for Hack Week projects!!!!**
    * resources directory...how should we utilize?
3. Documentation for the hack repo
    * https://docs.hack.plasmapy.org/en/latest/
    * we can choose a different CNAME if desired
    * need to link to documentation on the hack.plasmapy.org page
4. Hack Week Projects
5. [Schedule]
    * **How do we solidify the schedule?**
    * Review current schedule
    * When to post to website?
    * What are our next steps?
6. Status of advertisement/spreading the word (David)
    * how/when do we do follow up messaging?
7. Status of registration (Ramiz)
    * on website
    * responses so far
8. What material do we need to give participants before the event? (if time permits)
    * just start brainstorming what is needed
    * to go on the website and/or in the "resources" directory in the repo
10. Discord channel (if Time permits)
11. Review website (if Time permits)

[Google Drive]: https://drive.google.com/drive/folders/1LaxMGDt1fPhJP9D9XtefFB2sOoVtFUEy?usp=sharing
[Distribution List]: https://docs.google.com/document/d/1PN4_R3Rdv-h_BEDem9wknWZY5K4WwO8KJMq4bzuG3Ug/edit?usp=sharing
[schedule]: https://docs.google.com/spreadsheets/d/1OixK8fN8QOy0bKnXcZugayiuHzmQrMhAB0-etm9dIQk/edit?usp=sharing

## Action Items

* 

## Minutes

* What are major tasks left?
    * Solidfying the schedule
        * defining scope for each day
        * assigning people for daily sessions
            * running sessions
            * recording
            * overall management
        * posting it to the website
        * **Target June 14 to post schedule to website**
        * decision on lightning talks...should we have, what days to have, who should organize
    * zoom setup
        * should we get additional licenses for a month?
        * should we get a large license for one month? 
            * Up to 500 participants is $50/month/license (we get 100 now)
    * resources
        * what materials do we need to prep (and post to website and [repo](https://github.com/PlasmaPy/hack-week/tree/main/resources))
        * assign people to create material
    * announcements
        * what additional announcemnts do we need
        * schedule for announcemnts
            * when schedule is posted to website
            * 2 wks before the event
            * 1 wk before the event
        * need to build up the hack22-attendees email list
* Needed Resources (write ups)
    * Installing Python (pip/Anaconda)
    * Installing and working with IDEs (PyCharm, VSCode, Spyder)
    * Terminals (Unix/MacOS/Windows)
    * Virtual Envornments
    * git & Github
        * probably software-carpentry with any additions from us
    * ...
    * we will let this simmer for the week and bring the discussion backup up for next week
    * next week will start assigning people to writeup the mateials