---
tags: Hack Week
---

# Hack week planning meeting | Thursday 2022 May 26 at 11 am ET

## Agenda

1. We're **7 weeks** away
2. Hack Week repo
* Cover change from the past week?
* What else needs to be done?
* **[Creating issues](https://github.com/PlasmaPy/hack-week/issues/new) for Hack Week projects!!!!**
* resources directory...how should we utilize?
3. Documentation for the hack repo
* https://docs.hack.plasmapy.org/en/latest/
* we can choose a different CNAME if desired
* need to link to documentation on the hack.plasmapy.org page
4. Hack Week Projects
5. [Schedule]
* **How do we solidify the schedule?**
* Review current schedule
* When to post to website?
* What are our next steps?
6. Status of advertisement/spreading the word (David)
* how/when do we do follow up messaging?
7. Status of registration (Ramiz)
* on website
* responses so far
8. What material do we need to give participants before the event? (if time permits)
* just start brainstorming what is needed
* to go on the website and/or in the "resources" directory in the repo
10. Discord channel (if Time permits)
11. Review website (if Time permits)

[Google Drive]: https://drive.google.com/drive/folders/1LaxMGDt1fPhJP9D9XtefFB2sOoVtFUEy?usp=sharing
[Distribution List]: https://docs.google.com/document/d/1PN4_R3Rdv-h_BEDem9wknWZY5K4WwO8KJMq4bzuG3Ug/edit?usp=sharing
[schedule]: https://docs.google.com/spreadsheets/d/1OixK8fN8QOy0bKnXcZugayiuHzmQrMhAB0-etm9dIQk/edit?usp=sharing

## Action Items

*

## Minutes

* What are major tasks left?
* Solidfying the schedule
* defining scope for each day
* assigning people for daily sessions
* running sessions
* recording
* overall management
* posting it to the website
* **Target June 14 to post schedule to website**
* decision on lightning talks...should we have, what days to have, who should organize
* zoom setup
* should we get additional licenses for a month?
* should we get a large license for one month?
* Up to 500 participants is $50/month/license (we get 100 now)
* resources
* what materials do we need to prep (and post to website and [repo](https://github.com/PlasmaPy/hack-week/tree/main/resources))
* assign people to create material
* announcements
* what additional announcemnts do we need
* schedule for announcemnts
* when schedule is posted to website
* 2 wks before the event
* 1 wk before the event
* need to build up the hack22-attendees email list
* Needed Resources (write ups)
* Installing Python (pip/Anaconda)
* Installing and working with IDEs (PyCharm, VSCode, Spyder)
* Terminals (Unix/MacOS/Windows)
* Virtual Envornments
* git & Github
* probably software-carpentry with any additions from us
* ...
* we will let this simmer for the week and bring the discussion backup up for next week
* next week will start assigning people to writeup the mateials