---
tags: project management, minutes
---

# PlasmaPy "Project" Meeting | Tuesday 2021 January 05 at 13:00 PT / 16:00 ET

[](https://hackmd.io/htNCI2pESRKmhs19XZfehA)

### Video Conference Information
* Instant messaging: [Matrix](https://element.im/app/#/room/#plasmapy:openastronomy.org) and [Gitter](https://gitter.im/PlasmaPy/Lobby)
* [GitHub Minutes Repository](https://github.com/PlasmaPy/plasmapy-project/tree/master/minutes)
* ["Project" Sub-directory](https://github.com/PlasmaPy/plasmapy-project/tree/master/minutes/_project)
* [PlasmaPy on GitHub](https://github.com/PlasmaPy/plasmapy) ([pull requests](https://github.com/PlasmaPy/plasmapy/pulls), [issues](https://github.com/PlasmaPy/plasmapy/issues))
* [PlasmaPy Enhancement Proposals on GitHub](https://github.com/PlasmaPy/PlasmaPy-PLEPs)
* [PlasmaPy Google Calendar](https://calendar.google.com/calendar?cid=bzVsb3ZkcW0zaWxsam00ZTlrMDd2cmw5bWdAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ)

## Agenda (please feel free to edit or add items)

1. Introductions
2. [Erik] Can we move meeting to 2pm PT?
3. drafting [roadmap](https://hackmd.io/@plasmapy/ry0mmnj6v)
4. 10-15 minutes on roadmap
5. solicit "Project Issue" ideas
6. `plasmapy-project` has been restructured and repurposed for overarching "project management"
7. Review David's newsletter draft
* Happy New Years
* v0.5.0 just released
* affiliated pkgs now on PlasmaPy.org
* advertise office hours & community meeting
* creation of "Plasma Community" chat room
* Broadcast 2021 Survey
* Advertise GitHub discussions
* `plasmapy.analysis` was created and seed with a select set of fitting functions that allow you to track propagation of uncertainty
* Success of open-software mini-conference
* new contributors
* [Tiger-Du](https://github.com/Tiger-Du)
* [Ramiz Qudsi](https://github.com/ahmadryan)
* [Steve Richardson](https://github.com/arichar6)
* [Cody Skinner](https://github.com/wskinner74)
* [David Schaffner](https://github.com/dschaffner)
* Advertise "Project Issues"??
* we might want to implement more issues before advertising
* already seeing results of people picking up existing "Project Issues"
8. `Plasma-Education` repo
* needs restructuring
* add in "Project Issue" structure
* define scope
* setup RTD structure & builds
* setup `learn.plasmapy.org`
9. plasmapy emails, e.g. [e-mail]
10. 2020 PlasmaPy Survey -> 2021
* Are there any changes we should make?
12. ...
13. Issues
1. ...
2. ...
14. Pull requests in progress
1. ...

## Attendees

* Erik
* Nick
* David
* Ben
* Steve

## Action Items

***Last Meeting 20201222***
> ***Erik***
> * Update 2020 Survey to 2021
> * re-purpose `Plasma-Education` to deploy on RTD
> * add the "Project Issue" framework to the repo
> * consolidate roadmap stuff in `plasmapy-project`
>
> ***Nick***
> * for website make a v0.5.0 news post
> * Think about what the name of the Zenodo community should be (DPP miniconf or something more broad?)
> * Create issue on screen reader compatibility for math in PlasmaPy docs
>
> ***David***
> * contact mini-conf contributors about uploading to zenodo

***Everyone***
* review and comment on David's draft newsletter (by Fri. 1/8)

***Erik***
* Update 2020 survey to 2021
* add contributing questions (i.e. about working group)
* do by Thurs 1/7
* re-purpose `Plasma-Education` to deploy on RTD
* add the "Project Issue" framework to the repo
* review, update, and refine roadmap
* will be added to `plasmapy-project/roadmap/`
* add `OMFIT` to affiliated pkgs
* Sterling has submitted a request

***Nick***
* ~~send out doodle poll for new meeting~~
* remove 2020 meeting cancellation notes from www.plasmapy.org
* will create and post "Project meeting" page on website
* David will create new zoom link

***David***
* Will create new zoom link for "Project" meeting
* add us as alt. admins (if possible)
* add waiting room
* Convert Newsletter to Google Doc

## Minutes

* Push the meeting an hour later for next week, but send out a doodle poll for a new meeting time.
* Reformatting this meeting into a "Project" meeting
* Post meeting to the website
* clearly define the scope
* add a request to be part of the meeting
* Solicit people that may be interested in the meeting
* For now includes education, webinars, overarching project goals, tutorials, etc.
* Anything not directly related to package development
* newsletter
* David emailed a draft just before the meeting
* we all should read and comment (reply directly to email)
* [Erik] make comment on Affiliated pkgs
* [Nick] make comment on DPP mini-conf
* 2021 Survey
* New questions for contributing
* Would be interesting in participating in working groups? (description of a working group)