---
# System prepended metadata

title: Hack week planning meeting | Thursday 2022 June 9 at 11 am ET
tags: [Hack Week]

---

---
tags: Hack Week
---

# Hack week planning meeting | Thursday 2022 June 9 at 11 am ET

## Agenda

1. We're **5 weeks** away
2. Hack Week repo
    * Cover change from the past week?
    * What else needs to be done?
    * **[Creating issues](https://github.com/PlasmaPy/hack-week/issues/new) for Hack Week projects!!!!**
    * resources directory...how should we utilize?
3. Documentation for the hack repo
    * https://docs.hack.plasmapy.org/en/latest/
    * we can choose a different CNAME if desired
    * need to link to documentation on the hack.plasmapy.org page
4. Hack Week Projects
5. [Schedule]
    * **How do we solidify the schedule?**
    * Review current schedule
    * When to post to website?
    * What are our next steps?
6. Status of advertisement/spreading the word (David)
    * how/when do we do follow up messaging?
7. Status of registration (Ramiz)
    * on website
    * responses so far
8. What material do we need to give participants before the event? (if time permits)
    * just start brainstorming what is needed
    * to go on the website and/or in the "resources" directory in the repo
10. Discord channel (if Time permits)
11. Review website (if Time permits)

[Google Drive]: https://drive.google.com/drive/folders/1LaxMGDt1fPhJP9D9XtefFB2sOoVtFUEy?usp=sharing
[Distribution List]: https://docs.google.com/document/d/1PN4_R3Rdv-h_BEDem9wknWZY5K4WwO8KJMq4bzuG3Ug/edit?usp=sharing
[schedule]: https://docs.google.com/spreadsheets/d/1OixK8fN8QOy0bKnXcZugayiuHzmQrMhAB0-etm9dIQk/edit?usp=sharing


## Action Items

* [Nick] still needs to send out the T-shirt
* [Will] raise an issue on power balance
* [Nick] will work on contributor guide for PlasmaPy
* [Steve or David] send out lightning talk email
* [all] ~~start~~ continue panicking
 
## Minutes

* Nick will work on a contribution workflow guide for PlasmaPy's docs
* 7-10 lightning talks signed up
* Steve requested feedback on draft [email for lightning talks](https://docs.google.com/document/d/1dVlBHjVDe-MWDxzB49xP0kMginx9TpQeQa-StQkb4iM/edit)
    * Steve or David should send this, we think (from our last meeting)
* End pre-registration for lightning talks on 28th, with a waiting list after
* What date should we put on T-shirts?
    * "Since 2021"
    * Keep it timeless?
    * Same logo so we can keep the same T-shirts
* Probably the more structured the content, the better the hack sessions will be 
* How many breakout rooms?
    * Should have a minimum number of people in it
    * For OMFIT, did real-time setting up of breakouts
    * Bottleneck is number of people who can lead these projects
    * One person leading each session, with someone as a floater
    * Last time too few people answering questions
* Really need to identify who will be leading the hack sessions, and then we'll be able to solidify schedule for hack sessions
    * People leading sessions: Ramiz, Erik, Nick...
* How are we developing topics?
    * For OMFIT, topics were developed there
* Resource: 
    * Have a video of setting up an environment; doing a contribution
* Need to identify people to work on different hack sessions
* PlasmaPy is lacking with fusiony stuff
    * Power balance session led by Will
* Who is taking lead on Discord channels?
    * Seeing trickle of people joining
    * Should post messages on Discord too in `#general`
    * Also what channels do we need?  (can also be creating during event, one for each hack session?)