--- tags: Hack Week --- # Hack week planning meeting | Thursday 2022 June 9 at 11 am ET ## Agenda 1. We're **5 weeks** away 2. Hack Week repo * Cover change from the past week? * What else needs to be done? * **[Creating issues](https://github.com/PlasmaPy/hack-week/issues/new) for Hack Week projects!!!!** * resources directory...how should we utilize? 3. Documentation for the hack repo * https://docs.hack.plasmapy.org/en/latest/ * we can choose a different CNAME if desired * need to link to documentation on the hack.plasmapy.org page 4. Hack Week Projects 5. [Schedule] * **How do we solidify the schedule?** * Review current schedule * When to post to website? * What are our next steps? 6. Status of advertisement/spreading the word (David) * how/when do we do follow up messaging? 7. Status of registration (Ramiz) * on website * responses so far 8. What material do we need to give participants before the event? (if time permits) * just start brainstorming what is needed * to go on the website and/or in the "resources" directory in the repo 10. Discord channel (if Time permits) 11. Review website (if Time permits) [Google Drive]: https://drive.google.com/drive/folders/1LaxMGDt1fPhJP9D9XtefFB2sOoVtFUEy?usp=sharing [Distribution List]: https://docs.google.com/document/d/1PN4_R3Rdv-h_BEDem9wknWZY5K4WwO8KJMq4bzuG3Ug/edit?usp=sharing [schedule]: https://docs.google.com/spreadsheets/d/1OixK8fN8QOy0bKnXcZugayiuHzmQrMhAB0-etm9dIQk/edit?usp=sharing ## Action Items * [Nick] still needs to send out the T-shirt * [Will] raise an issue on power balance * [Nick] will work on contributor guide for PlasmaPy * [Steve or David] send out lightning talk email * [all] ~~start~~ continue panicking ## Minutes * Nick will work on a contribution workflow guide for PlasmaPy's docs * 7-10 lightning talks signed up * Steve requested feedback on draft [email for lightning talks](https://docs.google.com/document/d/1dVlBHjVDe-MWDxzB49xP0kMginx9TpQeQa-StQkb4iM/edit) * Steve or David should send this, we think (from our last meeting) * End pre-registration for lightning talks on 28th, with a waiting list after * What date should we put on T-shirts? * "Since 2021" * Keep it timeless? * Same logo so we can keep the same T-shirts * Probably the more structured the content, the better the hack sessions will be * How many breakout rooms? * Should have a minimum number of people in it * For OMFIT, did real-time setting up of breakouts * Bottleneck is number of people who can lead these projects * One person leading each session, with someone as a floater * Last time too few people answering questions * Really need to identify who will be leading the hack sessions, and then we'll be able to solidify schedule for hack sessions * People leading sessions: Ramiz, Erik, Nick... * How are we developing topics? * For OMFIT, topics were developed there * Resource: * Have a video of setting up an environment; doing a contribution * Need to identify people to work on different hack sessions * PlasmaPy is lacking with fusiony stuff * Power balance session led by Will * Who is taking lead on Discord channels? * Seeing trickle of people joining * Should post messages on Discord too in `#general` * Also what channels do we need? (can also be creating during event, one for each hack session?)