# 2026 01 07: Official OSM BE members meeting

###### tags: `meeting`

## Participants

<https://openstreetmap.be/members.html>

### Are here
✅Joost, ✅Jonathan, ✅Daan V, ✅Dries, ✅Erik B, ✅Julien, ✅Kevin, ✅Luna, ✅Pierre, ✅Pieter VDVN, ✅Tim, ✅Ben Abelshausen, ✅Pieter VDC, ✅Mathijs, ✅Jorieke V, ✅Seppe, ✅Thierry, ✅Thibault, ✅Michaël (arriving a bit later)

### Apologies
Johan Joubert, Kurt Roeckx, Balder Bongaerts, Steven Clays, Jérôme Le Tourneur

### Power of attorney
Marc Gemis -> Joost Schouppe

### Non-voting members

**Quorum ([rules](https://github.com/osmbe/working-group-bylaws/blob/master/CONSTITUTION.md))**
1/4 quorum needed. Current membership: 36. Required: 9

## Date/Time

- 07/01/2026, 20:00-21:30

## Location (online)

[meeting-link](https://osmvideo.cloud68.co/user/joo-ua3-evt)

## Official Agenda

1) Approval of [previous report](https://hackmd.io/36_Yv4vzSyOHlIbq4RiNuw?view)

**Previous report approved without comments**

3) Approval of "jaarrekening/comptes annuels" 2025

* Discount TomTom -1000 (we can ask favours in return), Toerisme Vlaanderen later
* No new members, even though there were potentials
* 1/1/2025: 16.756,56 €
* 31/12/2025: 15.742,69 €

**Financial report of 2025 approved without comments**

3) Approval of the budget of 2026

| Category | IN | OUT | Comments |
| -- | -- | -- | -- |
corporate membership | 5000 |   |  
paid mapping | 800 |   |  
admin |   | 600 |  
BE camera grant project |   | 300 |  
hosting |   | 2200 |  
marketing operational | 100 | 1000 |  
marketing project |   | 1000 |  
social meetings |   | 500 |  
volunteer fee - development |   | 2000 | extending the import tool
volunteer fee - meetings |   | 500 |  
volunteer fee - mapping |   | 1000 | NCCN project
**TOTAL** | 5900 | 9100 |  

Remarks:
* No budget for microgrants, because nobody volunteered to take the lead
* Budget for the import tool is low. Should we plan maintenance budget? --> budget changed from € 1000 to € 2000

**Budget for 2026 approved**

4) Elections
https://opavote.com/results/6317358488748032

* 18 votes received on the OpaVote voting tool, which is (just) enough
* New board is elected: Jonathan, Thierry and Seppe
* Many thanks to Joost for all the workin in the previous years!

* Next time the board will anounce the voting on the chat. The actual invitation to cast your vote will be sent by mail

## Status updates

* [So many meetings](https://hackmd.io/uuzaXsipTHKBEbGF5VZPPQ?view)
* The list also mentions some activities that not everybody would classify as meetings.
* Building import tool
* Demo site exists, but does not work right now
* A VM will be set up, then ready for feedback
* Right now just GRB
* Daily, automated updates from both OSM & GRB already possible!
* Both comparison of ID and geometry!
* Next up will be adding Wallonia
* After that: new features possible
* First request: layer with "working areas" (who mapped where? recent activity ... )
* We might even go international with the tool
* Pieter will have to investigate further how much work it will be to use the new tool as the basis of the MapComplete GRB theme. And then he will have to investigate whether he has time to do the work.
* Panoramax server
* still on the roadmap, but it needs to be planned
* Membership cleanup
* Important to reach quorum in formal votes
* Minimal engagement threshold
* Automated membership end is possible: "Members may automatically be considered resigning. The organization expects a minimum level of participation from its members. Anyone who fails to participate (by proxy or otherwise) at two consecutive General Assemblies and does not apologize will be considered resigning."
* Thierry will take up the task to reactivate members. If they do not respond, they will be removed as a member.
* Do we need a more easy-going quorum in the bylaws? --> We are coming from a situation with a lot of members and very few active members/voters. We want active, participating members, so the quorum rule was chosen deliberately.

## Members' added topics

* Kevin - Apply a finder’s fee model: When a collaboration between a corporate member (e.g., RouteYou) and OSM.be results in an engineering project agreed upon by the corporate member and paid for by a third party, OSM.be could receive a fee (e.g., 10% of the project price) to foster collaboration and support higher corporate memberships.
* The new board will put this on their agenda to work out further.

### Not discussed
* Project related to temporary road situations: link with City of Antwerp & TML and similar organizations. Identify best practices that work for both data users and mappers.
* Ping Joost if you want to hear more about it or want to give your opinion/help.
* Project with Agentschap Natuur & Bos related to accessibility in forests
* Recent marketing initiatives

## Questions & Remarks
* BBQ/Meetup should preferably be planned well ahead of time. A whole weekend might be cool. The GA requests to find accommodation in Ostbelgien. Thierry will take care of this.
* project with SNCB/NMBS: no OSM-related news from Julien
* There will probably be another national Missing Maps mapathon in spring 2026