---
# System prepended metadata

title: Board meeting agenda
tags: [board, meeting]

---

# Board meeting agenda

###### tags: `meeting` `board`

## Current action items
https://hackmd.io/cY9aPrYCTTe5IyLAzolO8w?view

## Notes/agenda 20/2/2023, 18:00 @ Muntpunt

Update: SotM Europe. Ben & Joost form a core group. TomTom will support the whole process with practical help (design, booking, organization) but under clear lead from OSM BE.

(Thierry) proposal to create a separate community mail inbox to manage mails + some guidelines to answer mails that are sent to community@osm.be
-> question for Jonathan: can I send a mail from community@osm.be?

(Thierry) [Corporate members](https://github.com/osmbe/working-group-bylaws/tree/master/corporate-members)
-> anyways.eu for 2022: paid 2750€ for combined stand @ Digitaal Vlaanderen
-> by this Anyways can stay corporate member
-> to be discussed/confirmed

(Joost) checklist and standard replies for new members
    ->(Thierry) added to Github: https://github.com/osmbe/working-group-bylaws/blob/master/Members/Welcoming%20message.md

## Notes/agenda 18/11/2022

* "top mapping task in Belgium": exists now at https://wiki.openstreetmap.org/wiki/WikiProject_Belgium/top_mapping_tasks (or https://tinyurl.com/helpusmap), see also https://github.com/osmbe/community_planning/issues/42
  - [ ] Jonathan: add a link on the projects overview page (see https://github.com/osmbe/website/issues/235)
  - [x] Ask the community for more content
  - [ ] Joost: Add link to project page on the website in the wiki page


* Mobilizon test
    * Instances: 
        * https://mobilizon.fr/
        * https://mobilizon.openstreetmap.fr/
        * Best move to the OSMfr version, because it will allow osm accounts at some point
    * Example event: https://mobilizon.fr/events/43737206-8ee1-42b0-a19e-9b49284c67ce
    * Is it "ready" yet ? It's a little rough.
    * PVDVN made a script that sync https://osmcal.org/ to Mobilizon
        * Result of the script: https://mobilizon.openstreetmap.fr/events/e1d9c3d0-aeb6-4425-ada7-d286332367c5
        * Disadvantage if we do nothing on top of this: people cannot subscribe to just our events
    * For the moment we won't do anything extra

* talk-be & new forum
    * Talk-be mailing list: https://lists.openstreetmap.org/listinfo/talk-be
    * New BE forum: https://community.openstreetmap.org/c/communities/be/
    * The old forum will close
    * Should we close the mailing list and try to get people to move over?
      - [ ] First find instructions for how exactly to set up "follow just OSMbe on the community.osm.org website"
      - [ ] Then promote it on talk-be & element. OSMbe will not be posting on talk-be. We will remove from osm community index and our website. Do not mention closing entirely yet.
      - [ ] After a year evaluate and perhaps close talk-be

* Short review past events ([Trefdag Digitaal](https://hackmd.io/_zXEeOfsTfSE7dB5g_3UpQ) Vlaanderen & [Foss4G](https://hackmd.io/KujQByTCQs6Mn7BKuLOcIQ#))
    * Thierry: prepare post(s) for the website

* Fix next members meeting?
    * See https://github.com/osmbe/working-group-bylaws/tree/master/minutes#2022
    * Official meeting 10/01/2023 20:00 (Joost will send invites)
    * Meetup 20/12/2022 usual time (Jonathan)

* Global event in 2023? SotM Benelux? Germany?
    * There's interest in NL to do something together. Also BE is interested, preference to do it in NL. This would probably be a FOSS4G/QGIS/OSM event
    * No State of the Map (international) next year so 2023 is the perfect time to try to organize a SotM EU.
        * We would need seed funding for a coordinator. Talk to big sponsors to gauge interest
        * Talk to French team about their retraction for SotM global
        * Ask SotM global for their planning documents
        * Ask some insights from Lotte about conference organisation, maybe she might be interested herself


* OSM camp: in September? A "long weekend"; Germany is interested to join. Invite the Dutchies too? Focus: both fun and working on some projects.
    * ~~Let's do it next year, say June 2023~~ 
    * Let's keep it "simple"
    * A location where we can make people stay
    * Food/Drinks
    * Project/Technical stuff
    * Let's first try to make SotM EU and fallback on OSM Camp if we can't    make SotM EU happen

* Thierry's question: who of the board is doing what exactly? what do we want to do ourselves? what can we or needs to be outsourced?

* OSMbe Microgrants
    * Work out a framework (see OSMF microgrant ?). Special addition: we only start if there's proposals from at least three members
    * Ask members ideas on how to organize it or what would they expect from it

* Corporate members:
    * Renewal:
        * GEO-6: OK
        * Anyways: check if renewal (with trefdag booth) ; Joost asks Ben for confirmation
        * Champs-Libre: Ping for renewal (Jonathan) 
        * Visit Flanders: Ping for renewal in December

* Teach someone to update the building import tool
    * ask the members if someone is willing to study how complicated it is
    * Jonathan to have a (quick) look at the code

* onze financial guy heeft eindelijk geantwoord over dingen aankopen vanuit okbe:
  > "if we would have an audit or VAT check , we need to be able to show the stuff we bought ..for small amounts this is not a problem but we can not make this a common practice to buy things and 'giving it away'"

* idea Joost (4-9-2022): We could divide Belgium into blocks and give a volunteer fee for any block that you finish mapping with a 360.
    * Volunteer fee
    * First work out volunteer fee system
    * If based on priority areas
    * Discuss with membership first
    * Any camera

* Thierry to ask for help recruting more volunteers for the 360 project

* Professional (paid) event to teach about OSM (idea Ben)
    * Organize a day of professional training
    * Paid seat
    * Could be organized by Anyways
    * Find venue
    * Find "moderator"

* Quarterly projects
    * make a planning a year in advance, so there's plenty of time to prepare data, tools, ideas, tagging, etc., and get outside support

## Previous meeting: 01/07/2022

* [PICC actions](https://hackmd.io/tycokVQsQX2CvFcvCWsWxQ?view)
* NCCN (Nationaal Crisiscentrum) are using OpenStreetMap data for critical infrastructure in emergency situations (schools, hospitals, ...). They might work on a project to improve that data in OSM, similar to road completion.
* OpenStreetLevelImagery https://hackmd.io/xLSqK1uJSrO1b9Xdfm4Ykw?view:
    * More cameras: 3+1 is plenty for now
    * Backup strategy: there's a central machine operated by Thibault. We should look into if this is GDPR compliant or how it can be made to be GDPR compliant. We could throw the backup away and download the processed data from Mapillary. Joost to ask Pierre Serpe about their strategy with 360 everywhere. Jonathan to ask who is DPO for OKBE and ask advice there.
    * Marketing/communication
        * (Joost) Would Fietersbond Nationaal be able to include a call for photographers in their newsletter? And do you know someone in Gracq who we could talk to about this?"
            * Thierry to check with Fietsersbond communications (sept/oct). Thierry would organize the distribution of camera's afterwards. Thierry also to get in touch with Gracq. Let's organize a session o using & contributing to streetlevel imagery.
        * (Thierry) at this rythm, I think Stéphane will finish to cover the whole of Brussels by June 2022 ... could we launch then a modest press action towards all the possible stakeholders? regions, provinces, municipalities? consultancy (traffic, landscape) offices? etc
            * Press release: Jonathan to ask Julie Beliën to check if it's a good idea to link this to "wooh Brussels is ready". Then we make a first draft and have it read by Julie & Lotte.
            * OKBE can send to Belga
            * Joost also has had contacts with a few journalists
        * Joost to ask Steven to share a call for picture-mappers 
* Spending: 
    * Call for projects: simplified version of the microgrants project (applicant does all the work, some reporting requiered). 5000 in total, 2500 max per project (but smaller preferred). Board would decide but get input from the members. Spending dependent on whether we find ideas we like.
    * "Recurrent work":
        * updating maproulette challenges
        * updating import tool database
        * improve content of the website
        * following up with external partners
        * so basically the kinds of thing Jonathan and Joost do... Joost & Jonathan to make a list of the things they do. We might consider paying ourselves for this kind of work.
        * could be powered through https://github.com/osmbe/community_planning/issues
    * Decide to work a few days on a specific project
        * buildings.osm.be : teach someone to update the tool
        * further expanding the scope of Road Completion (compare names, check geometry, compare maxspeed, link to survey tool)
        * turn Road Completion into a tool for Any Data Completion (preferably linked to survey tool through MapRoulette)
        * automating Traffic Sign Project
        * communication project: developing a strategy +  practical communication work
            * OSOC project about this next year?
            * For free: masters thesis about "communication strategy from OSMbe"



* check earlier [todo's](https://hackmd.io/cY9aPrYCTTe5IyLAzolO8w?view) and plan a date for them



## Previous minutes


- Elections? Candidates? Official meeting?
    - Last elections November 2019
    - Next elections November 2021 at the latest
    - Start organising elections in September 2021
- Rolling out our sponsorship ideas
    - especially the Corporate Membership topic
    - Meeting minutes: https://github.com/osmbe/working-group-bylaws/blob/master/minutes/2020-09-23%20-%20board%20funding%20meeting.md#funding-landing-page > send to all members and ask for comments
    - OSMF reference: 
        - <https://wiki.osmfoundation.org/wiki/Join_as_a_corporate_member>
        - <https://wiki.osmfoundation.org/wiki/Corporate_Members>
- Vrijwilligersvergoeding ([NL](https://financien.belgium.be/nl/vzws/vrijwilligers) - [FR](https://finances.belgium.be/fr/asbl/benevoles))
    - we can offer "vriiwilligersvergoeding" for people who make a special effort for the chapter
    - fietsersbond 
    - rode kruis > should be discussed with Astrid in early June!
- starting the "paid work" system > finetuning needed
    * when we get a specific question > ask in a special channel > donation encouraged (5% of the donation goes to OKBE)
    * when OKBE is officially involved we use the 15=5+10 system
    * discuss with members
    * discuss with Astrid about workload
    * donations as work on osmbe projects are welcome
- current issues with paid work
    - OSMbe/OKBE & MapComplete
    - fietssnelwegen paid work 
        - unclear how exactly it would work > Joost will ask the province for details; OKBE can be the partner if they support the process
    - Toerisme Vlaanderen project
- summer physical meeting (with pizza for Glenn!), possibly during State of the Map?
    - 10 or 11 July 2021
    - Ping people to check how many people would be interested
    - 10 people at this point, we will see how many can show up at the time
- Finishing up the "yearly report" at https://hackmd.io/Pn8ecKVAQs6QNB_OnRyrNA
- https://atelier-cartographique.be/dev/oam/index.html
    - Okay for `hiking.osm.be`
    - Create examples in Flanders
    - Translation of the website
    - "Formalize" financial contribution (percentage of incomes and/or corporate membership)
