# 2025 01 30: Official OSM BE members meeting
###### tags: `meeting`
## Participants
<https://openstreetmap.be/en/members.html>
### Will participate
✅Thierry, ✅Joost, ✅Jonathan, ✅Erik, ✅Julien, ❌Ben, ✅Pieter VDC, ✅Thibault, ✅Luna, ✅Marjan, ✅Johan, ✅Michael, ✅Kevin, ✅Kurt
### Apologies
Maarten
### Power of attorney
Pieter VDV (→ Joost), Pierre (→ Julien)
### Non-voting members
✅Ruben
**Quorum ([rules](https://github.com/osmbe/working-group-bylaws/blob/master/CONSTITUTION.md))**
* 33 members, of which 32 have voting rights
* 8 members need to be present for quorum
* present: 13 + 2 PoA
## Location (online)
[meeting-link](https://osmvideo.cloud68.co/user/joo-ua3-evt)
## Official Agenda
1) Approval of [previous report](https://github.com/osmbe/working-group-bylaws/blob/master/minutes/2024-03-11%20-%20official%20meeting.md)
> **✅ No comments, approved (via chat)**
2) Approval of "jaarrekening/comptes annuels" and the budget of 2025
a) new [volunteer fee policy](https://hackmd.io/h6k_bcXeQRKeT-KxnCLl3w?view)
b) marketing consultancy
Links:
* [financials](https://onedrive.live.com/?id=D69B4156677C6F43%21206933&cid=D69B4156677C6F43) (internal)
* [corporate members](https://github.com/osmbe/working-group-bylaws/blob/master/corporate-members/README.md)
> **✅ No comments, approved (via chat)**
> **✅ Changes applied to budget 2025, approved (via chat)**
**Overview 2024 financials:**
Category | IN | OUT
-- | -- | --
corporate membership | 8500 |
paid mapping | 2209 |
admin | | 301
BE camera grant project | | 155
EU camera grant project | | 743
hosting | | 1151
marketing operational | | 143
marketing project | | 2831
social meetings | | 509
volunteer fee - meetings | | 124
TOTAL | 10709 | 5957
SUMMARY | amount
-- | --
historical budget | 12005
SotM overflow | 15044
to Poland SotM EU | -15044
income 2024 | 10709
spending 2024 | -5957
balance | 4751
budget 1/1/2025 | 16757
**Non financial donations:**
* 3 cameras from Meta as payment for the work and cost of the EU camera grant
* stand at Digitaal Vlaanderen Trefdag (Anyways)
* twice a year update of OSM.be tiles (Champs Libres)
**Non-financial assets:**
* 7 GoPro and accessories in Belgium
* 20 GoPro and accessories in Belgium
**Proposed budget 2025:**
Category | IN | OUT | COMMENTS
-- | -- | -- | --
corporate membership | 8500 | |
paid mapping | 0 | | cycle highways (Flemish provinces) unlikely to be continued
admin | | 350 | membership fee VSDC, banking costs, ...
BE camera grant project | | 400 |
hosting | | 1500 |
marketing operational | | 200 | representation costs, leaflets, ...
marketing project | | 1500 | can we continue with paid work? for what?
social meetings | | 750 | maybe an OSM weekend?
volunteer fee - meetings | | 1500 | members only (see the policy)
microgrants (if we find a lead) | | 3500 | e.g. 2 projects of 1500 max, with room for more if good requests, or maybe building import tool or panoramax server costs
TOTAL | 8500 | 9300 |
3) buildings.osm.be status: proposal to fund update
* Just teach someone to update
* or rebuild from scratch based on the existing logic? Or maybe pool resources with other chapters?
## Status updates
4) Lots of [meetings](https://hackmd.io/uuzaXsipTHKBEbGF5VZPPQ?view) of the past year
* We do a lot of things but we don't communicate enough about it
* We could use the newsletter to share it
* We could also post a "summary report" of the meeting as blogpost on the website
* If people are interested to have access to our social account, it's definitely possible
* RouteYou is open to share some news from OSMBE in their newsletter (via Kevin)
5) Lili app
* Led by Seppe
* Navigating for the blind people (using/improving OSM)
6) GeoSpatial award (<https://flagis.be/>) won! :tada:
* Application suggested by Ben
* Presentation was improved using feedback from marketing campaign
* We won the *Categorie Impact (lange termijn)* awards
7) New Belgian tiles server: <https://tile.osm.be/>
* Hosted by OSMBE
* Tiles generated by Champs Libres (with infra support from Johan)
* Some stability issue at the beginning but solved now
8) Update camera grant project
* Coverage: 
* [Tracking page](https://hackmd.io/xLSqK1uJSrO1b9Xdfm4Ykw?view)
9) Municipalia 2025 status
* <https://municipalia.be/>
* Julien & Pierre are preparing it
* there is a topic here: https://community.openstreetmap.org/t/collaboration-osm-local-authorities-pouvoirs-locaux/121424
* and a doc in preparation here: https://cyclone.champs-libres.be/s/BWdkcsxbK2j77jn
* 2 days in April (17 & 18/04/2025)
* @ [WEX](https://www.openstreetmap.org/way/99245671), Marche-en-Famenne
* Not only digital topics but all municipal government topics
* Need more people to help and attend
* 1h30 by train from Brussels-North to the nearest station 'Marloie'
AND 30 min by bike
10) OSM bbq/weekend 2025?
11) [Marketing](https://hackmd.io/0J_sDSBOQxqnxfOfu3CRyA?view) impact?
* Need to communicate more (blogpost on the website, social medias, newsletter, ...)
* Help with the newsletter would be great
12) Next board elections by the end of the year
* Current board: Joost, Thierry, Jonathan
* 3 seats in the board
* Every member is welcome to join the board
## Members added topics
13) Jonathan: Presentation of the new osm.be website
* Temporary URL: <https://jbelien.github.io/osmbe-website/>
* Feedback is needed
* Will be published somewhere in February when we're happy with it
* Content of the homepage could be "refreshed"
14) Pierre: too many channels, hard to access for some
* Provide Matrix help?
15) Ruben: railway channel? 🚂
* https://app.element.io/#/room/!liqCaQxXDLiCFcTJTc:matrix.org (but private? Ruben: I can't see this indeed)
* I meant more like where we can nerd out about trains and mapping them
* There is already a (private) channel with SNCB/NMBS with an employee of SNCB/NMBS ; channel could be made public
16) s8evq: Start digital mapathon idea
* Work all together online on a specific topic
## Questions & Remarks
* Thierry does paid mapping but gives everything to OSM.be, **Julien wonders what the hourly rate is (see answer below)**
* Joost would like to hear ideas about something to do with RouteYou
* Costs for Municipalia are not yet clear but we're invited so we're not paying for the booth
* Marketing budget could be use to hire Cabinet Content to organise a marketing campaign
* OSM weekend/day:
* Make sure to invite active non-members (to try to bring more people)
* FOSS4G BE workshop day could also be used to meet people (but would be during the week)
* Or communicate it more broadly but say you should become member to come
* There's also a desire for a more informational/formal event. In the past there were knowledge exchanges like this. For instance, share JOSM tips, ...
* "Regular" meetup could also be used to focus on (a) specific topic(s)
---
What is hourly rate for paid mapping?
: 65.9571 EUR per hour (TVA not included). We used this rate for a one shot project (paid mapping cycle highways). In the future we might reconsider this rate.
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