Preparing for OLS graduation

---

IMPORTANT ANNOUNCEMENT:
This document has been migrated to this repo. https://github.com/open-life-science/policies-procedures-and-docs/blob/main/cohort-procedures-and-templates/graduation-guide.md
*

Please note that we have made a decision to allow OLS attendees affected by COVID-19 related challenges or any big life event to ask for extension in their graduation dates. Please contact the OLS team to let them know by emailing [e-mail]. Please reach out to the OLS team if you would like to schedule a personal graduation call on a later date when you are able to resume your OLS project.

tags: OLS-3, OLS-4, OLS-5

Jump to:

• Preparing for OLS graduation
  • Week-15 Information: OLS-5 Rehearsal calls
  • Week 16: Graduation Calls
    • Graduation Slots: Please attend a call most compatible for your time zone
  • Extension for anyone affected by the COVID situation
  • Prompts for your presentation
    • Project background
    • Goals and expectations in OLS
    • Goals achieved, key understanding, accomplishments
    • Next steps
    • Special mentions and acknowledgements
    • Optional Reflection
  • Archived information from OLS-4
    • Week-15 Information: OLS-4 Rehearsal calls
    • Week 16: Graduation Calls
    • Graduation Slots: Please attend a call most compatible for your time zone
  • Archived information from OLS-3
    • Week-15 Information: OLS-3 Rehearsal calls
    • Week 16: Graduation Calls

Week-15 Information: OLS-5 Rehearsal calls

Rehearsal call: Get feedback for your presentations for graduation
Hosts : Bérénice, Emmy, Malvika, Yo
Syllabus : Week-15
Notes : https://bit.ly/ols-5-week-15

Please attend a call most compatible for your time zone

• Group 1 Call time : 7 Jun, Tuesday - 09:00 - 10:00 AM London time (see in your timezone)
• Group 2 Call time : 8 Jun, Wednesday - 14:00 - 15:00 London time (see in your timezone)
• Group 3 Call time : 9 Jun, Thursday - 17:00 - 18:00 London time (see in your timezone)

During this cohort call, we will:

• Start by introducing how to give and receive constructive feedback
• Have the participants present their project through 5 minutes presentation
• Share feedback on the project and presentation to help prepare for the final graduation call

Before this meeting

• Come prepared to share a 3 mins presentation of your project - it doesn't have to be a polished or finished.
• Your presentation can be in the form of a demo, short 1-2 slides presentation or walk through your website
• This should only be a highlight and not the entire presentation (your graduation presentation next week will be 5 minutes long)

Week 16: Graduation Calls

Graduation call: You will be officially graduating from OLS-5!
Hosts : Malvika, Yo, Emmy
Syllabus : Week-16
All notes : https://pad.sfconservancy.org/p/ols-5-graduations
Eventbrite link : (to be added)

Graduation Slots: Please attend a call most compatible for your time zone

Group 1

• Call time : 14 Jan, Tuesday - 09:00 - 10:00 AM London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-5-graduations-1

Group 2

• Call time : 15 Jan, Wednesday - 14:00 - 15:00 London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-5-graduations-2

Group 3

• Call time : 16 Jan, Thursday - 17:00 - 18:00 London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-5-graduations-3

Extension for anyone affected by the COVID situation

• If you would like to schedule a separate graduation call for any reasons (like affected by COVID-19 situation in your family/country/community or a big life event at home/work/personal reasons that impacted your work and slowed down your OLS project), please contact the OLS team by emailing [e-mail].

Prompts for your presentation

Here are a few questions to help you generate ideas and content for your graduation presentation. Your notes to these prompts can be used to write a speed blog or a final report.

• Below we share some prompts/questions for your to summarize your OLS journey so far and the project you worked on during the entire period of OLS.
• You will be able to use these notes to prepare for a 5 minutes presentation for the OLS graduation, taking place in week 15, or whenever you are ready to graduate if you have asked for extension.

What is a speed blog?

• You can draft your notes as speedblog in your 'mentor-mentee hackMD notes' and share with the OLS team. We will post your speedblog on OLS website: openlifesci.org/posts
• See this post for guidance on speed blogging: https://software.ac.uk/speed-blogging-and-tips-writing-speed-blog-post
• See some examples of speedblogs from previous cohorts:
  • https://openlifesci.org/posts/2020/12/18/ols-2-participant-emma-karoune-speedblog/
  • https://openlifesci.org/posts/2021/04/30/ols-2-participant-fez-speedblog/
  • https://openlifesci.org/posts/2019/10/21/culture-track

–Prompts starts here–

Project background

• Tell us what motivated you to work on your OLS project.

Goals and expectations in OLS

• What did you expect or hope to learn from participating in OLS?
• Missions and goals set in the beginning of your project in OLS

Goals achieved, key understanding, accomplishments

• List 2-3 things you've learned or accomplished whilst participating.
• Was this the same as goals above, that you originally set?

OLS journey

• Initial steps: Starting out - what did you do to explore the problems / project?
• What elements helped you get there: Discussions, connections made, activities carried out, mentors consulted, other?
• Did you apply anything you learned to other projects or areas in your life?

Next steps

• My immediate next step is to: Whether you're launching something, bringing someone new in, adding governance, or writing up a project plan or case study - what's happening next?
• Longer term tasks: What will be the long term goals and sustainability plans - this can also be about starting your project if you did not do that already

Staying connected

• What is your call for action? how can people collaborate in your project? Where can someone help or learn about your project? Include links to your work!
• Do you plan to stay in touch with the OLS community or other members? If yes, how do you think you can do that?

Special mentions and acknowledgements

• Please mention ideas, lessons and people who helped you achieve whatever you could in this project so far.

–Prompts end here–

Optional Reflection

More questions on helping you envision your next steps in the project

Visit your project vision to reflect on it

• What I plan to create as a leader in the next 10 months.
• The vision of what will be so, if I am successful in my work.

Think about

• What will be so in 5/10/20 years time? What is your overall BIG vision?
• Why is this important to you? What is in it for you? For others?
• What are 2-3 key activities or critical points we should know about your vision?
• What is the difference your vision will make for you, your community, (the world)?

Archived information from OLS-4

Week-15 Information: OLS-4 Rehearsal calls

Rehearsal call: Get feedback for your presentations for graduation
Hosts : Bérénice, Emmy, Malvika, Yo
Syllabus : Week-15
Notes : https://bit.ly/ols-4-week-15

Please attend a call most compatible for your time zone

• Group 1 Call time : 11 Jan, Tuesday - 09:00 - 10:00 AM London time (see in your timezone)
• Group 2 Call time : 12 Jan, Wednesday - 14:00 - 15:00 London time (see in your timezone)
• Group 3 Call time : 13 Jan, Thursday - 17:00 - 18:00 London time (see in your timezone)

During this cohort call, we will:

• Start by introducing how to give and receive constructive feedback
• Have the participants present their project through 5 minutes presentation
• Share feedback on the project and presentation to help prepare for the final graduation call

Before this meeting

• Come prepared to share a 3 mins presentation of your project - it doesn't have to be a polished or finished.
• Your presentation can be in the form of a demo, short 1-2 slides presentation or walk through your website
• This should only be a highlight and not the entire presentation (your graduation presentation next week will be 5 minutes long)

Week 16: Graduation Calls

Graduation call: You will be officially graduating from OLS-4!
Hosts : Malvika, Yo, Emmy
Syllabus : Week-16
All notes : https://pad.sfconservancy.org/p/ols-4-graduations
Eventbrite link : https://www.eventbrite.com/cc/ols-4-graduations-44929

Graduation Slots: Please attend a call most compatible for your time zone

Group 1

• Call time : 18 Jan, Tuesday - 09:00 - 10:00 AM London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-4-graduations-1

Group 2

• Call time : 19 Jan, Wednesday - 14:00 - 15:00 London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-4-graduations-2

Group 3

• Call time : 20 Jan, Thursday - 17:00 - 18:00 London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-4-graduations-3

Archived information from OLS-3

Week-15 Information: OLS-3 Rehearsal calls

Rehearsal call: Get feedback for your presentations for graduation
Hosts : Bérénice, Emmy, Malvika, Yo
Syllabus : Week-15
Notes : https://bit.ly/ols-3-week-15

Please attend a call most compatible for your time zone

• Group 1 Call time : 18 May, Tuesday - 09:00 - 10:00 AM London time (see in your timezone)
• Group 2 Call time : 19 May, Wednesday - 14:00 - 15:00 London time (see in your timezone)
• Group 3 Call time : 20 May, Thursday - 17:00 - 18:00 London time (see in your timezone)

During this cohort call, we will:

• Start by introducing how to give and receive constructive feedback
• Have the group-1 participants present their project through 5 minutes presentation
• Share feedback on the project and presentation to help prepare for the final graduation call

Before this meeting

• Come prepared to share a 3 mins presentation of your project - it doesn't have to be a polished or finished.
• Your presentation can be in the form of a demo, short 1-2 slides presentation or walk through your website
• This should only be a highlight and not the entire presentation (your graduation presentation next week will be 5 minutes long)

Week 16: Graduation Calls

Graduation call: You will be officially graduating from OLS-3!
Hosts : Malvika, Yo, Emmy
Syllabus : Week-16
All notes : https://pad.sfconservancy.org/p/ols-graduations
Eventbrite link : TBA <– This will be open to public

Graduation Slots: Please attend a call most compatible for your time zone

Group 1

• Call time : 25 May, Tuesday - 09:00 - 10:00 AM London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-graduations-1

Group 2

• Call time : 26 May, Wednesday - 14:00 - 15:00 London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-graduations-2

Group 3

• Call time : 27 May, Thursday - 17:00 - 18:00 London time (see in your timezone)
• Notes: https://pad.sfconservancy.org/p/ols-graduations-3