---
# System prepended metadata

title: Week 02 - Welcome to Open Life Science!

---

# Week 02 - Welcome to Open Life Science!
=======================================
    

**Date: 22 September 2021**
**Time:** 12:30 - 14:00 UTC (see in your time zone: [https://arewemeetingyet.com/Berlin/2021-09-22/13:30/week-02)](https://arewemeetingyet.com/Berlin/2021-09-22/13:30/week-02))
**Duration:** 90 minutes
**Hosts:** Bérénice, Emmy, Malvika, Yo, Batool
**Syllabus:**   [https://openlifesci.org/ols-4/schedule/#week-02](https://openlifesci.org/ols-4/schedule/#week-02) 
**Zoom**: <Link>

====

Are you an OLS-4 participant but can’t attend this call? Join us next week!

We will repeat the welcome call for those in other time zones: **29 September 2021 (**[**https://pad.sfconservancy.org/p/ols-4-week-03)**](https://pad.sfconservancy.org/p/ols-4-week-03))

The recording from this call will be updated on YouTube (OLS-4 playlist): https://www.youtube.com/c/OpenLifeSci

====

**Join the call**

-   Please note that this call will be recorded
-   The video will be available on the YouTube channel ([https://www.youtube.com/c/OpenLifeSci)](https://www.youtube.com/c/OpenLifeSci)) in the next days
-   Turn on your webcam if you don’t mind sharing your face (or off if you do!)
-   Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name.
-   **W** for written reflection-based exercise in the main room
-   **S** for Spoken Discussion Breakout Room This will help us assign you to the breakout room with the format of your choice 
-   If you are ok with both, please choose one for this week so that the hosts can assign you to a breakout room during the cohort call 

**During our first cohort call, we will:**
-   Say hello and introduce ourselves.
-   Review our Community Participation Guidelines.
-   Review our definition of open leadership.
-   Unpack the differences between “open by default” and “open by design”
-   Learn about common community interactions in open projects.
-   Learn about common value exchanges between community members in open science
-   Suggest a cohort name at the bottom of this notes and vote on your favorite with a +1
-   Learn about your role as a mentee and start your OLS-4 journey as a project lead with assignments

Before this meeting:
--------------------

-   Create your project vision statement: Bring this to the call to share with others
-   it’s OK to create this in your shared HackMD with your mentor, google doc or a GitHub repository (if you feel comfortable) - whichever is most convenient at this point.
-   Optional: Read this post on mentorability: [https://ideas.ted.com/are-you-mentorable/](https://ideas.ted.com/are-you-mentorable/) 

### **🌍  Cohort call**

#### **Roll call**

-   #### Name / Project / social handles (twitter, GitHub, etc.) / \_emoji mood \_
-   Yo Yehudi / OLS / t: yoyehudi g:yochannah / 🕺🕺🕺
-   Bérénice Batut / OLS / @bebatut / 👻
-   Emmy Tsang (she,her) / OLS + TU Delft / @emmy_ft / 🚀
-   Malvika Sharan / OLS /@malvikasharan / 😍
- 
- 

**Icebreaker question**

_Share a song that express your personality._

**🗣️ Welcome!**
----------------

**[Host] (5 min)**

-   Welcome to Open Life Science! The Open Life Science program helps early-stage researchers and potential academic leaders in becoming Open Science ambassadors.
-   OLS announcement to share in your network and give each other some well-deserved shout out:
-   Blog post: <Link>
-   We’re in Week 2 - this is the first group cohort call. Week 1 was your mentor/mentee introduction call.
-   Reminder: Code of conduct and community participation guidelines
-   If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Yo and Emmy. (team@openlifesci.org).
-   To report an issue involving one of the organisers, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, yo@openlifesci.org, emmy@openlifesci.org).
-   This call is being recorded and transcribed!
-   Please turn your video off if you would prefer to be off video
-   You can follow the transcriptions here: live transcriptions 30-second demo Link
-   Breakout room: Speaking and Writing:
-   Indicate by editing your name on Zoom and add
    -   **W** for written reflection-based exercise in based breakout room
    -   **S** for Spoken Discussion Breakout Room This will help us assign you to the breakout room with the format of your choice
-   Even if you are ok with both, please choose one option for this call to help us assign you easily to one group.

#### ⚡️Lightning Round table⚡️ - 4 keywords each

What’s your name, location; project name, most recent hobby

(follow roll call order, you’ll have time for longer introductions later in breakout!)

### 🖥 Welcome to OLS!

[Host] (⏰ 10 minutes) 30

-   🗣️ Intro to OLS
-   Slides: [https://docs.google.com/presentation/d/1B-TiVAHx6OVririv88-H59\_BlPwniS5xDnhZtoDU280/edit#slide=id.g6e457e6ac5\_0_69](https://docs.google.com/presentation/d/1B-TiVAHx6OVririv88-H59_BlPwniS5xDnhZtoDU280/edit#slide=id.g6e457e6ac5_0_69)

**👥 Open Leadership and Open Science**
---------------------------------------

### **👥 Break-out room (10 minutes, ~3 ppl per room):**

[Host](⏰ 15 minutes) 45

This is our first group break-out room, so we will spend 1-2 minutes introducing Zoom breakouts.

-   What was your path to this program?
-   How did you get into working open?
-   How has working open affected your leadership?

**Breakout room reminder: **

-   We will have S and W breakout rooms for spoken and written discussions
-   If you need assistance in your breakout room, please click the Ask for Help; button at the bottom of your screen
- Any insights/thoughts/comments to share from your breakout room?

### 🖥 Introducing Open Canvas

[Host] (⏰ 10 minutes) 70

-   Slides: Open Canvas   [https://docs.google.com/presentation/d/10CkS3j8LZBULwpy6zzwO2GBHbNBBStD6v4jceuP1TDg/edit?usp=sharing](https://docs.google.com/presentation/d/10CkS3j8LZBULwpy6zzwO2GBHbNBBStD6v4jceuP1TDg/edit?usp=sharing)
-   _Presentation only, assignment left as an exercise for the project lead_
-   Use this document for example and template (please make a copy of it into your own Google Drive) [https://docs.google.com/presentation/d/10CkS3j8LZBULwpy6zzwO2GBHbNBBStD6v4jceuP1TDg/edit#slide=id.g1088c5b110\_0\_183](https://docs.google.com/presentation/d/10CkS3j8LZBULwpy6zzwO2GBHbNBBStD6v4jceuP1TDg/edit#slide=id.g1088c5b110_0_183)

👥 Breakout rooms, share your project mission/vision (5 min)
------------------------------------------------------------

[Host](⏰ 10 min) 80

5 mins, 2ppl/room

-   Articulate your big idea, vision or dream that you want to achieve by working open, and experiment with expressing your vision in a short format.
-   Add your project mission or vision below, we’ll share in breakout rooms

Group 1 members: NAMES

Group 2 members: NAMES

Group 3 members: NAMES

Group 4  members: NAMES

🖥 Introducing Road Mapping
---------------------------

[Host] (⏰ 10 minutes) 80

-   Slides: Road Mapping : [https://docs.google.com/presentation/d/1ncWeisU45m5INf-xNBMHtM-GGPvZ6v0mPlrwOh6FY_I/edit?usp=sharing](https://docs.google.com/presentation/d/1ncWeisU45m5INf-xNBMHtM-GGPvZ6v0mPlrwOh6FY_I/edit?usp=sharing)
-   _Presentation only,_   _assignment_   _given as an exercise for the project lead_

🗣️ Closing and Assignments
---------------------------

\[Bérénice\]

Reminders: Make sure you are added in the OLS-4 mailing list, Google calendar and Slack channel (#ols-4-cohort)

### Discuss on Slack after the call

-   What should we name our Cohort? Suggest names and vote on your favourite with a +1. You can also use Gitter for this after this call

**Assignments before you meet your mentor (week-3)**

1.  📑 Open an issue on OLS-4 repo where you will be able to track you progress in this cohort: [https://github.com/open-life-science/ols-4](https://github.com/open-life-science/ols-4) 
1.  Quick demo
1.  We will show how to open an issue after the call for those who are new to GitHub
1.  🤔 Reflecting on our role as a mentee: Reflection exercise ← link
1.  ⚖ Complete this compare and contrast assignment about current and desired community interactions and value exchanges ← link
1.  📝 Start working on your Open Canvas: Template, instruction and example 
1.  Share the image/link on your GitHub issue and look up at least two other projects in the issues and comment on their issues with feedback on their vision statement.
1.  🛣 Start your Roadmap and comment on your issue with your draft Roadmap.

**Next calls**
--------------

**Staggered calls - one good for eu/india/east asia, one good for eu/americas**

-   Week 3 
-   Mentee-Mentor call! 
-   Also an office hour (February 24 Wednesday, 5-5.30pm UTC) for those who will miss the call today to come along and discuss the topic after they have watched the cohort call video
-   Week 4 - Cohort call: Tooling and road mapping for Open projects
-   Week 5 - Optional - Intro to GitHub

### Q&A for after the call

Have any questions? Add them below. We will respond to these on Slack and also share them via an email

### Feedback

- What worked?

- What didn’t work?

- What would you change?

- What surprised you?

*Reference: Mozilla Open leadership Framework, Open Life Science*

License: CC BY 4.0, Open Life Science (OLS-4), 2021
