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Instruction for track owners. Scale By The Bay

Thank you for helping us make the conference awesome!
That's a great opportunity to connect with speakers :)
Track owners set up and introduce speakers, manage the Q&A after each presentation and make sure sessions run on time.
The simple algorithm is

  1. Connect to Zoom meeting
  2. Introduce speaker
  3. Check channel for questions and convey them to the speaker
  4. Invite everyone to q&a room and the hallway track
  5. Show the slide with the next talk
  6. Repeat

Before the conference

  1. Book your time slot.

  2. Find the schedule here, make sure you know who you are going to introduce

  3. Participate in a test call

  4. Register in our Discord and connect with your speakers

  5. Please discuss with your speakers how they want to be introduced and whether they want to answer the questions during the talk

During the conference

To set up a speaker make sure

  1. All your speakers updated to the latest version of Zoom

  2. A speaker can share their screen

  3. A speaker turn on their video and audio

  4. A speaker turn off their notifications (slack, messager, skype and whatnot)

  5. All panelists and you turn off video and mute before the speaker's started

To introduce a speaker

  1. Feel free to improvise and cheer up the crowd!! <3

To manage the Q&A session

  1. Check discord channels for questions

  2. When it's time to wrap up please share the link to another room (Q&A) where attendees can talk to a speaker (will be provided). Make sure the speaker goes there too.

  3. Don't forget to show the slide with the next talk (will be provided)

Best practicies

  1. https://youtu.be/O4YNKrsovk0?t=15 by Lars, check out how he incorporates some facts into the introduction
  2. https://youtu.be/n1Y2V4zCZdQ?t=22 by Marcin, he is creating a good atmosphere for everyone and adds personal notes to each introduction
  3. https://youtu.be/j6uThGxx-18?t=19 by Chris, good invitation to ask questions
  4. https://youtu.be/UMsrLyvEobs?t=20 by Chris, good story
  5. https://youtu.be/6qqDmj2tYvk?t=1569 by Chris, q&a immediately after the talk
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Oli M
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