---
tags: unconference-2023
title: Nordic RSE 2023 unconference - planning
---

# Nordic RSE 2023 unconference - planning

:::info
- contact: Matteo Tomasini, [e-mail]
- unconference page: https://nordic-rse.org/events/2023-online-unconference/
- Link to this page: https://hackmd.io/@nordc-rse/unconferenceplanning
- Zoom room: https://aalto.zoom.us/j/62247607160?pwd=dU1KdFFmOWZrNkk4U1c1RHpzYnU2Zz09
- HackMD: https://hackmd.io/JymsFI9OTwygRv3XArJBjA
:::

:::warning
## Next coordination meeting:

## Oct 24st 2023, 14.00 CET
:::

## Meeting 23rd Oct 2023
- Tasks:
- [X] Write Tweet and Toot
- [X] Tomorrow ~12.00 (Tuesday)
- [X] MT: Write e-mail to contributors
- [ ] RB: write to CodeRefinery
- [X] MT: update HackMD

## Meeting 31st Aug 2023
:::info
Participants:
:::
- Open tasks:
- [x] JR: new e-mail to members to remind to sign up (Jarno)
- [x] MT: e-mail of response for people submitting contributions (Matteo)
- [x] MT: twitter and mastodon (Matteo)
- [X] MT: write e-mails to registered people (where, when, etc) (Matteo)
- [x] RB: update website after Aug 31 meeting

- Done:
- [X] update website page (Matteo)
- [X] create "infrastructure"
- registrations (Radovan and Matteo)
- meeting 14.06 at 11.00 CET to write form (Radovan and Matteo)
- Hackmd of event
- zoom room of event
- [X] JR: create hackmd for discussions (Jarno)
- Next deadlines:
- Publishing schedule on website: 15 September
- New e-mail reminder and tweets: 15 September
- All messaging ready to go out: 30 September

- Publicity schedule:
- e-mail to members to sign up: as soon as possible
- Tweets/Toots 1 month, 2 weeks, 1 week, 3 days before
- e-mail of reminder to members: 2 weeks before
- e-mail of details communication to registered people: 1 week before

### e-mails
Drafts are at the bottom of the page

Checklist of newsletters:
- [x] CSC
- [X] Aalto
- [x] Nordic RSE
- [X] MT: NAIS ?
- [x] MT: InfraVis
- [x] RB: NEIC Slack
- [X] Internal departments
- [x] RB: UiT mailing lists
- [x] MT: GRIDH Slack
- [ ] RB: CodeRefinery mailing list

## Tasks to be discussed

- ~~move note to coderefinery notes~~
- decide about format/length
- 2 half days, 13-16 CE(S)T
- first day: hidden gems (tell us about tech/tools you use and feel people don't know about)
- present/show something for 15 minutes
- second day: paper cuts (tell us about your failures, what has worked, what not)
- people register and if they wanna talk about something they get contacted to know:
- what they will talk about
- how much time do they want (20 min)
- Target audience:
- Professional RSEs, people connected to research and software development
- Early career
- find date(s)
- 25-26 October 2023
- Week 43 is best since 42 is Swedish holidays and 44 is Southern Finland (Norway is earlier)
- Who does what?

- teams:
- Matteo: general coordination
- Matteo and Radovan: registrations and communication with registrees
- Matteo: communication Twitter
- Jarno: communication newsletter
- Matteo: website
- Deadlines:
1) 14.06 creation of registration form
2) 26.06 (Monday): open registration to unconference
3) End of August: catch-up for planning (Matteo organizes)

### Announcement drafts:

Subject: "Nordic-RSE Unconference 2023: hidden gems and paper cuts"

#### For HPC user lists

On 25-26 October 2023 (afternoons), there will be an online "unconference" hosted by the Nordic Research Software Engineers organization. If you are interested in the software/data/computing behind the research, and wish to talk to other like-minded people, attend and/or submit an event.
https://nordic-rse.org/events/2023-online-unconference/

**The themes for this year are "hidden gems" (cool things more people should know about) and "paper cuts" (little problems you wish there were solutions for)** - anything about research software, scientific computing, data, HPC, and so on.

As an "unconference", this is an informal event. Anyone can suggest talks/discussions/workshops/demos, and they don't have to be long or complex - impromptu is expected! This really is the kind of thing that you can talk about your favorite tool and lead a little discussion - maybe you don't even know all the answers but want to ask the question. They can be submitted either in advance or during the event, and we'll assign space based on interest.

"Research software engineer" describes a researcher who is more interested in the tech than the papers. This event is a great way to network if you feel this describes you. You can read more at https://nordic-rse.org/about/rse/.

If you have any questions, please let me know.

#### For other researchers (not mainly coders)

On 25-26 October 2023 (afternoons), there will be an "unconference" hosted by the Nordic Research Software Engineers organization.
https://nordic-rse.org/events/2023-online-unconference/

Whether you are a "programmer" or not, you might have to deal with computers and data. And it pays to learn a little bit more - and it can be fun, too. **The themes for this year are "hidden gems" (cool things more people should know about) and "paper cuts" (little problems you wish there were solutions for)** - anything about research software, scientific computing, data, HPC, and so on.

As an "unconference", this is an informal event and they don't have to be long or complex (5 min is fine) - impromptu is expected! You don't have to be an expert to attend or give a talk - in fact, we encourage exploratory talks! This is exactly the kind of audience we are for.

"Research software engineer" describes a researcher who is between the science and computing - maybe more on one side or the other, but interested in working between them. This event is a great way to meet like-minded people if you feel this describes you. You can read more at https://nordic-rse.org/about/rse/.

#### For staff at computing centers

On 25-26 October 2023 (afternoons), there will be an "unconference" hosted by the Nordic Research Software Engineers organization.
https://nordic-rse.org/events/2023-online-unconference/

As supporters of HPC, data, and scientific computing in general, we are in a unique place between the researchers and the technology. It can sometimes be difficult to find a place to network in our field, but many of us can fit in this unconference. It's a great place to share or get ideas that don't fit in a normal academic conference, or perhaps not even in more software dev/sysadmin meetings.

**The themes for this year are "hidden gems" (cool things more people should know about) and "paper cuts" (little problems you wish there were solutions for)** - anything about research software, scientific computing, data, HPC, and so on. Surely you have plenty to talk about!

As an "unconference", this is an informal event. Anyone can suggest talks/discussions/workshops/demos, either in advance or during the event, and we'll assign space based on interest. This really is the kind of thing that you can talk about your favorite tool and lead a little discussion - maybe you don't even know all the answers but want to ask the question.

"Research software engineer" describes a person who is between the science and computing - maybe more on one side or the other, but interested in working between them. This event is a great way to meet like-minded people if you feel this describes you. You can read more at https://nordic-rse.org/about/rse/.

#### For RSEs (Send to Nordic RSE members and followers)

The Nordic RSE unconference will be on 25-26 October 2023 (afternoons). This year, the theme of the event is “hidden gems” (cool things more people should know about) and “paper cuts” (little problems you wish there were solutions for) - anything about research software, scientific computing, data, HPC, and so on.

For more (up to date) information, check
https://nordic-rse.org/events/2023-online-unconference/

As an “unconference”, this is an informal event. Anyone can suggest talks/discussions/workshops/demos, and they don’t have to be long or complex - impromptu is expected! This really is the kind of thing that you can talk about your favorite tool and lead a little discussion - maybe you don’t even know all the answers but want to ask the question. They can be submitted either in advance or during the event, and we’ll assign space based on interest.

Looking forward to seeing you there!

#### todo
- website says what kind of talks can be submitted.
-