HackMDNordic-RSE conference 2025 A-Z
A: Access, Accommodation, Arrival
Access
The conference will be held at "Humanisten", the main building of the Faculty of Humanities, at Renströmsgatan 6 (412 55 Gothenburg). The building is open to the public from 8.00 to 17.00. Outside the main entrance at Renströmgatan there are two handicap parking areas and a large lab-by (stopping place) for vehicles. Tactile paving leads from the lay-by to the Humanities Library and to Humanisten.
Inside Humanisten there is tactile paving leading to key functions such as the building orientation map, the Service Centre, disabled toilet, and central lift shaft from which you can access all levels. All lecture rooms, group rooms, etc., are marked in Braille on the building orientation map.
The building is on top of a hill close to Kungsportsavenyen, one of the main streets of Gothenburg. From there, there is a walkable and cyclable asphalt road that takes you to the department along a gentle slope. The closest tram stop to the University where the conference is hosted is called Korsvägen. It is a major centre of transportation dispatch, and from there you can take trams that go more or less everywhere in town. From Korsvägen, you will have to climb up the hill to get to the Department. Follow indications on the map on the conference website. Note that the road that is indicated on Google Maps from Korsvägen includes a staircase. On our website, we noted a path to the faculty that does not include stairs.
Accomodation
The Nordic RSE conference has no special prices with the local hotels. Some of the hotels close to the department are the Comfort Hotel Panorama, the Poseidon, Hotell Heden, Hotell City Avenyn, Hotel Vasa, Scandic Rubinen or Scandic Opalen. But more can be found on Booking.com or other websites. In general, Gothenburg is not a big city, and much of it is walkable distance. Feel free to reach out for more information.
Arrival to venue
From the airport: the airport closest to Gothenburg is the Gothenburg Landvetter Airport. Between the airport and the University of Gothenburg it takes about 30-45 minutes, however in some days and times traffic can be an issue on the way. Therefore we suggest planning for an hour of travel. From the exit of the terminal, you should see signs for the bus from the airport, called Flygbussarna. The signs bear the logo of the company, which is a rainbow. The stop of the bus is at the exit from the airport, just on the left. Buy a ticket before getting on the bus, you can do this online (flygbussarna.se) or at the automatic machine by the door. Travel to the stop Korsvägen, and then follow directions from Public Transit. This leg should take about 20 minutes in ideal conditions. Note: the Flygbussarna network is not part of the public transports (Västtrafik) network, so tickets bought for one are not valid for the other!
From the train station: Get out from the South exit (to the left with respect to the arrival direction of trains). Once you have crossed the road, you will find yourself on a big square, to the left of you there is a big hotel called Clarion Hotel. Cross the square straight and you will find the tram stop Centralstationen. To go to the University, you can take either Tram 2 from platform B or Tram 4 from platform C, to the station Korsvägen.
Please refer to conference website where you can find a map of how to get to the department from the closest bus stop.
See also Public transportation and Parking sections. For more informations about the rooms where the conference will be held, see section Rooms.
C. Career panel, Catering, Code of Conduct, Communication
Career panel
On Tuesday afternoon, there will be a career panel on RSE careers, to hear about a variety of career paths and be inspired. Everyone may attend, but if you would like to be a panelist, please email richard.darst@aalto.fi (saying you could be a panelist, and giving a bit of background of your career path and current position). This is not an event for only "professional RSEs" - whatever that may even mean. Participants will be selected to have a wide variety of more or less convential paths and positions - the weirder your path, the better.
Catering
Food and beverages have been arranged for the conference during the breaks for the registered participants. We will take care of the different dietary requirements if you have mentioned it in your registration. Please let the organisers know if you’d like to amend your specific dietary requirements.
Code of Conduct
We follow the Nordic-RSE Code of Conduct. In short: Please be nice and considerate with one another and report any misbehavious immediately to our code of conduct committee:
Code of Conduct committee will be announced soon.
Communication
We have a channel on our Zulip chat for general conference announcements, random chats and info exchange. Join the chat (https://coderefinery.zulipchat.com) and look for #nordic-rse-2025 (https://coderefinery.zulipchat.com/#narrow/channel/478806-nordic-rse-2025) channel.
Registered participants will also get e-mails with all important conference info.
D: Diversity
Diversity
We believe that innovation is enhanced by a variety of perspectives, and our goal is to create an inclusive, respectful conference environment that invites participation from people of all races, ethnicities, genders, ages, abilities, religions, and sexual orientation.
We're actively seeking to increase the diversity of our attendees and speakers through our calls for proposals and through dialogue with the community.
This is an ongoing process. Please give us feedback and support us by spreading the word.
E: Emergency
Emergency
Call 112 in case of emergencies, such as urgent medical conditions, active crimes or fires.
Fire assembly location: on the lawn in front of the main entrance of the building. It is marked by a green sign. In case of fire, leave your belongings and follow calmely the directions of the conference organizers.
H: Helpdesk
Helpdesk
We will have a helpdesk at the venue where you can get all the information that you may need during the conference. The organizing team will help you during the day to get orientated at the conference venue. For any request for special needs and help, get in touch with the organisers.
Location of the helpdesk: in front of the main auditorium for the day (see section Rooms).
I: Icebreaker, Inclusion
Icebreaker
Many people coming to the Nordic-RSE conference will be meeting for the first time. We want to make sure that everyone who comes to the event feels a sense of belonging right from the start. To get a head start to networking, we have planned an icebreaker event for everyone using a "friendship book" approach in RSE context: Please fill out a copy of the friendship book (provided at check-in) and have it with you during the conference. You can use it however you like during the conference, for example as conversation starter (" Whats your disciplineYou will also have several opportunities for face-to-face networking and interaction with other members during the conference.
J: Join us
Join us
You can join and support the Nordic-RSE community by filling in our membership form and then pay the membership fee.
You may also just join the discussions by joining our Zulip chat.
K: Keynote Speakers
Keynote Speakers
- Day 1: Rebecca Willén, "Clarity, Not Consensus: Rethinking Unity in Open Science"
- Day 2: Cecilia Lindhé, "Beyond Support: Building Strategic RSE Infrastructures for the Humanities - Collaborative, embedded, interdisciplinary: a 20-year perspective"
N: Name Tags, Notes
Name Tags
Name tags are a great way for participants to strike up conversations with other participants or volunteers. You can collect your name tag at the welcome desk. Our name tags will have a section to add your preferred pronoun(s). As a participant, be respectful to each other by using the correct name and pronouns. Ask – if you don’t know how to pronounce someone’s name, maybe they will share an interesting story behind their name.
Notes
Let's take notes collaboratively in this document: https://hackmd.io/@nordic-rse/NRSE25_notes ; anonymous, no login required
O: Online participation, Organising Committee
Online participation
We recognize that not everyone may be able to join the conference in person. However, the event is mainly for community building, which happens best in on-site scenarios. In addition we are only a small team organizing this conference and can therefore not offer everything we would like to. Please join the organizing committee for next year to help provide different ways of attending.
Organising Committee
Richard Darst, Matteo Tomasini, Jarno Rantaharju, Luca Ferranti, Matteo Tomasini, Samantha Wittke
You will be able to find us at the conference by looking out for XX (Coming soon!).
P: Pacman Rule, Parking, Potography, Posters, Power adapters, Post-conference, Pronouns, Public transportation
Pacman Rule
We know that coming into a conference alone or for the first time can be a little intimidating. You may not know anyone but it seems like everyone else knows lots of people. To ensure that everyone feels welcome and gets an opportunity to get to know other participants, we invite you to ‘stand like a Pacman’. Known as Pacman rule, this idea suggests that “when standing as a group of people (during social breaks), always leave room for 1 person to join your group”.
Parking
There is a parking lot outside of the department, but it is small and often full. We do not suggest moving with a car in the city, given that public transportation is accessible and runs everywhere.
Photography
You are allowed to take photographs at the conference. Make sure that you do not disturb any session or others in the process. Be respectful and ask people before photographing them, and before posting their pictures on social media. Organizers will try to take some pictures to be included to the official collection, you are welcome to take part in them. If you want to post pictures on social media, use the hastag #nrse25 to tag the conference, so that other attendees and those who couldn't join the conference can find your posts.
Posters
We will have a dedicated poster session on Tuesday, May 20th, from 15:00 to 16:00 with the coffee break.
We will find a spot for any sized poster up to A0, so please don't worry :)
Keep it simple and visually inviting.
Power adapters
- Bring a types C and F (compatible) power adapter. Check the requirements here.
- If you are using your laptop for a presentation, bring your adapter to connect it with the projector (HDMI, USB-C, displayport or thunderbolt).
We will have on-site technical support at the conference. Our organizing team will be helping you with any technical difficulties that you might face at the conference. You can inquire about this by directly approaching the organisers.
Post-conference
The post-conference period will be equally crucial to evaluate the success of the conference. The organisers will share with you a post-conference survey to learn about your experiences from this conference and suggestions for the next one. The organisers will also publish a post conference report and accept blog submission from the conference participants.
Pronouns
It has become a general practice to share pronouns (He/She/They/Ze etc.) on conference name tags. For those unfamiliar with the practice of sharing pronouns at the conference, it goes something like this: “Name: Jane Doe. Pronouns: she/her”. This practice is important for making sure that we use correct pronouns, specifically for our trans, queer, and gender non-conforming community members you will meet.
Public transportation
The nearest tram stop to the conference venue is Korsvägen.
All public transit in Gothenburg, including buses, trams and ferries, in managed by Västtrafik. The android and iphone apps both include live departures and route planning. Alternatively, you can board any bus/tram/ferry and tap a credit card on the card reader. By default this will charge you 37 SEK for 90 minutes of travel in zone A (map) which covers the Gothenburg metropolitan area.
Q: Questions, Quiet and Prayer Rooms
Questions
Get in touch with the organisers if you have any specific questions about the conference. Take note of our communication channels for queries and updates (e-mail and Zulip). For any CoC related queries and concern, please get in touch with the CoC contact people.
How to recognize organizers/CoC committee? -> Coming soon.
Quiet and Prayer rooms
Information coming soon
R: Registration, Rooms
Registration
You can register and pick up your name tag any time during the conference at the help desk in front of the room where the conference will be held (see next point).
Rooms
The rooms where the conference will take place will be indicated as much as possible. On day 1, we will meet in Auditorium J330 (the same floor as the main entrance). Here are some indications to reach the auditorium from the main entrance. The main entrance can be recognized because there is a big sign saying "HUMANISTEN" outside.
- At the main entrance, you will see a big panel indicating where different rooms are. From the panel, go straight passing the Café on your right.
- Past the Café, go right along the windows, continue going right. You should be passing above a cycling lane outside.
- From here, continue straight until you start seeing classrooms on your right.
- J330 is the last classroom on the right.
- If you arrive at an elevator, you've gone too far.
- BEST OF LUCK!
On day 2, the conference will take place in J222, one floor below the main entrance.
S: Schedule, Slides, Special requirements, Sponsors, Sightseeing
Schedule
Up to date schedule can be found on our website: https://nordic-rse.org/nrse225/#schedule
Slides or other conference materials
We have created a Zenodo community: https://zenodo.org/communities/nrse25/records?q=&l=list&p=1&s=10&sort=newest and ask all presenters to upload their slides/materials there. Support can be provided upon request.
Special requirements
If you have any dietary or access requirements, please let us know as early as possible via e-mail to secretary@nordic-rse.org .
Sponsors
These organizations supported the organizers:
- Aalto University, Aalto Scientific Computing, Finland
- CSC - IT Center for Science, Finland
- Gothenburg Research Infrastructure in Digital Humanities, University of Gothenburg
We are still incredibly thankful for last years conference sponsorship by the Software Sustainability Institute, which has simplified this years planning significantly.
Sightseeing
Gothenburg, Sweden’s vibrant west coast city, offers a mix of natural beauty and cultural attractions. Start with a stroll down Avenyn, the city’s main boulevard, lined with shops, restaurants, and bars. Explore the Haga district for charming cobblestone streets and cozy cafés. For stunning waterfront views, visit the Göta Älv River or take a ferry to the scenic Southern Archipelago. Art lovers should check out the Gothenburg Museum of Art, while families will enjoy the Liseberg Amusement Park. If you enjoy science and nature, the Universeum is both a science museum and a zoo, including a small version of an equatorial forest! Finally, if you are after the pleasures of food, don't miss the Feskekörka, the city's famous fish market, for a taste of fresh seafood!
T: Thank you
Thank you
Big thanks to Gothenburg Research Infrastructure in Digital Humanities, University of Gothenburg for hosting us this year!
We would like to thank Claire Wyatt and Lyndsey Ballantyne for super helpful and encouraging conversations about general conference organization and sponsorship!
More thanks coming soon.
V: Venue, Visa, Volunteers
Venue
The conference will be held at "Humanisten", the main building of the Faculty of Humanities, at Renströmsgatan 6 (412 55 Gothenburg). The building is open to the public from 8.00 to 17.00.
Visa
Please make sure that you have the valid documents that allows you to enter Europe. Please check if you need visa on this page). In case you need a visa support letter please inform the organisers as soon as possible, who will be happy to provide you with the required document.
Volunteers
Info coming soon.
W: Wireless
Wireless
Wireless networks are available at the conference venue. Venue specific wireless information will be shared at the conference sites. You will also be able to use Eduroam which should be set up at your home institution before your travel.
If you do not have Eduroam, don’t worry—alternative internet access will be provided for everyone.
Y: You!
This event is for you. The success of this conference will be measured by what you gain at the conference and afterward in terms of skills, knowledge, and networking. Your contribution will be extremely valuable in shaping this event. Please don’t hesitate to voice your needs and opinion to the organisers.
This document has been generated using The Carpentries CarpentryCon A-Z as a template.
